February-10-2020-Regular-Board-Meeting-Segment-4
[00:00:00] We will get this meeting going again. Uh, we have Dr. Hughes, um, bringing a couple of different resolutions before us, so educate us. Uh, good evening in fund opt you is their dressed solution to zero one nine dash nine. This resolution established in a capital project fund for the bone proceeds and to appropriate the proceeds.
So, as you recall, um, last November, 2019 way passed upon up to a two year old set point, a million, the district one office recommend that or did Trish to proceed to sell 150 million bond, um, to let the, uh, available.
At only at pepperberry, up 2000, [00:01:00] um, 20, 20. Um, one of the requirement is, uh, the bone must, the minimum, the percentage to spend for, uh, the first six months is 5%. And, um, 85% for three years, or 36 months. So, uh, with 150 million. The office, the Capitol barn, anticipate to spend about a million from now into August of 2020 and we'll spend about 135 million in, um, to February, 2023.
So on the budget, lower Oregon stat two nine four dash three three eight, four  when we, uh, went out for a bond and we sell up ours and we anticipate to [00:02:00] spend the bond money within the same year, we don't need to have a supplement or watch chat. Our witness is to pass a resolution to create a fund and appropriate the capital outlay for the board of proof.
So with that, I'm sick and for the motion to approve stress solution to Euro one nine dash nine  do we have a motion? I motion that we, the board approves resolution 2019 dash nine is presented. Second, it's been moved and seconded. Is there further discussion? I did have one question, um, under 5,000 other uses, there's a quarter million dollars.
What does that for? I'm looking at your, uh, the motion. Yes. It's, there's a $150 million being allotted and there's 250,000 that are, that's being broken off for a different category. Other uses. I'm just wondering what that money is for. [00:03:00] Uh, I don't have the detail. I will provide the detail risk for you.
How we spend that, how we institutes, how we anticipate to spend at 135 million, but is what is, what is the 5,000 cap? I got this. So no fees. It's like a all capital piece, that professional piece, or we, uh, we need to hire the advisory. Uh. My name is so, um, that working on our behalf. What Piper sailor, uh, bass company name.
Um, David Henderson. What's the name of the company? David Henderson. And so that's the fee for them. Selling you $150 million with the bonds? No. When we sell 150 million bond, this E the 250,000 that we set aside in order to pay some fees. If not, it might not up to that 250 because we don't know what set the fee [00:04:00] related, um, up to so does it a maximum amount that we set aside, ready to pay some of that fees.
Okay.
It just had to say, um, this makes it all real. It makes me really appreciative for our voters and our community for passing.
Alright. Call it provoke please. Ellen Heights. Hi, Christie Thompson. Megan melatonin. Yes. Ginger Fitch chassis King. Aye. You said the netball solution is two Euro one nine dash 10 supplemental. What judge.
That's in a doctrine of fiscal year 1920, uh, budget that we, uh, the board adopted on June 10 of 2019. [00:05:00] Uh, Westland, Bruce and Bruce wounded that had been received some additional funding from school fun and, um, special revenue. So I'm at. You're in this time of last year when I'm working on a budget for fiscal United 20 we based on our best guesstimate and now best information that we have at the time, so does stay spoon formula.
When I did the buttress I basis on a point a seven Bewley and and late June, um, June 24, 2019 after the ball adapter, but chat, then Oregon department of education came in with their final number is . And so with 9 billion versus 8.7 billion give plus the additional 1.2 million. And, um, you're, uh, in the superintendent, but chat [00:06:00] messages, when we base our budget on 8.7 billion, uh, we always, um, in that what chat message that we have 20 FTE, uh, reduce.
And, uh, so in her message, say, mentioned when we have the additional money, we will restore most. And actually we restore all of that 20 FTE back under special revenue fund. We have the . Addition on a one for 1.3 million, they say, due to several grant that we have. Um, and again, um, this time of last year when we did the budget, we base on our best estimate that we it pay it much money coming out of high school.
And so grant or did much coming out of coming in from Audi. Well, I'll how to one [00:07:00] or how, how to three or four or so on. And then in September. Last September was the when after a month after we adopted the budget, we received the award letter from federal agency, let them rust. No, a sadly, how much we will raise, how much we receive in each grant.
So with that, we have a total, an addition on of one point. 20 million. And, uh, one of the assemble I give here is a high school as a sec grant, uh, also known at show 98. Uh, the, our worlds of fiscal uniting 20 is, uh, 2.4 million that we received the award letter in September. But when we did the budget back in may, we was SMS to how 1.7 million.
Yes. [00:08:00] So this is pretty typical that when districts are making their budgets in may, they don't know what their title grants are going to be awarded. And so then you make the adjustments. And if you recall with these, with this new audit group, they prefer the practice of when, when money comes in one way or the other.
That's significant. It's best to have the board through the year, either approve a supplemental budget or make a decision and not wait until June, and then balance it out with an account. Our previous auditors were fine with that methodology, um, because they knew in the end everything was accounted for.
Our new auditors, Wilcox era, Don DOE, as you heard, prefer not to have that kind of a June reconciliation. And that's how we got. Dang. Um, and they want, instead of this process of doing what's called these supplemental budgets at once, you do know your amount, go ahead and correct it. Um, and make it known during the year.
So we had [00:09:00] that additional funding as well as now that our grants have come in. Um, and I want to do it, I want to own a, um, in the memo, um, an error where it says, um, the high school success grant measure 90, it was awarded as a biennium amount instead of the usual annual amount. When we got that award letter a few weeks ago and it gave us the 2.4 million and it said.
For 2019 dash 2021 we thought it was for two years and that we had not received our fully funded. So if you recall, legislation passed measure 98 for high school, but they couldn't afford all the funding. So we've been getting partial with the student success act. Part of that 2 billion is to fully fund that previous legislation, and we've been told it's coming, it's coming.
But we hadn't seen anything. So when we got the letter with the amount, we assumed it was for two years, 1.2 million each, and that the fully funding wasn't in there [00:10:00] comes, and this is when we wrote the memo, but we had 2.4 instead of 1.7 which we'd estimated come to find out that it's 2.4 million. Per year, and that they are fully funding this year, even though they haven't collected the taxes yet from the student success act, they've gone ahead and decided to fully fund us this year.
So, um. It won't then come. We were worried that we'd have to compensate for that in our general budget if it didn't come through. But now it has, and so we're really pleased. So we'll get another award next year in 2021 also for 2.4 million. So unlike the student investment account, which won't kick in until next year.
Um, the high school success act is being fully funded each year of the biennium. So that's an error in here. We had to do some clarifying after we had sent you the, the memo. Um, because we were surprised with [00:11:00] the amount we wanted to make sure. Um, we were reading it accurately. Thank you. And, uh, one of the most important reason we have this  is because we want to bring.
Uh, the , the revenue and expenditure for the Detroit to be in line with, um, uh, what will be received in the spenders for this year. Uh, so supplement of  very often happen in school in Detroit when the district receive more money or spend more money. So with that, I'm sick and for motion from war. I'll move that the board approve resolution 2019 dash 10 supplemental budget as presented.
Spend moved in. Second end. Is there any discussion having no discussion, please take for Ellen Heights. Hi, Kristi Thompson. Hi Reagan. Millitorr [00:12:00] yes, ginger, Fitch. Chelsea King. All right. Thank you. And the last resolution I have in front of juice, a resolution one two zero one nine dash 11
but this resolution, it refund the district outstanding geo bond series 2015
so, uh, I'm going to you my PowerPoint.
So when we refinance in  is yes, it's similar to refinance in a mortgage, but somehow it's different. It's yes and no. So the reason we read for sample refinance in a Margaret. The reason we do DASSI because the intro race. Hello, [00:13:00] so we refinanced our mortgage and that applied to Sam. What grace finance and a bond.
The difference is when we refinance in a mortgage, we can shop in a timeframe or we can extend the term, like let's say if my house is 20 year mortgage and now the interest rate go Dow, I can say I can borrow refinance. Borrowed the money and using that to say, now I won 10 year, or I won talk to us, but that day not allows and refinancing a bond.
A bond is when we shocked on the tire for them, it's not recommended because it will increase the $3 per and that outage Julie am to give, and if not allowed us to ascend in the tone. Was a 2015 bond last and two 2033 and we held [00:14:00] to stay until that tone, we cannot pay it earlier. The last eight are pre payable.
So what the refinance in a mortgage, we can borrow money. We can borrow. Um, new funds with a low interest rate and your get fund to pay off their own debt that we have, but what their bond, they have a core 10 year protection to the investor was a, we not allowed to pay that right away. We have to horn up like 10 years.
So in this case we have to wait and do 20, 25. Do pay off and the mud. So when we go out and refinance in Nepal, we held the money, we honed that proceeds money in the escrow account and own injured and wait until 2025 to pay the ball.
The  [00:15:00] is because the intro is so low. We save a lot of money for tax payers and Tom, I blow into it. Um, the risks, the only risks with the no one really know, let's say, right? Right now with 2015, we pay 5% in church. And, uh. That thinking that a pipeline settler health for us and uh, the racing not caught. Yes, but there's about two points per span, but let's say five year from now or 10 year from now, the intro rate dropped down to 1% then Bassett.
The risk that we tap now in order to wait and how low I integrate, but that lower engine right in the future, no one no. So what that um, I'm sick and for the approval to approve, um, the [00:16:00] refinancing for fall in 2015
your emotion.
Just gonna. I just want to pass out. Just a reminder. You know, these are the bonds. We currently have ones that have come off, so you can see those and you'll see where the 2015 bond is. And if you recall, nested in the 2015 was also a refinance of the portion of 2009. So you see, we paid off some of the 2009 and a portion of that had been refinanced into the 2015 so there we have, you see the 2015 and the balance on that is about.
Of 2015. Yeah. 79.9. Okay. So when we go to refinance this one, we [00:17:00] actually can't, um, we won't refinance all of it. Um, just like when you go to refinance your mortgage, you have to do that consideration of, by the time I pay those fees and penalties, is it worth that amount? That I'm refinancing. There's something similar in municipal bonds that there's a portion of these bonds that it, um, the way we sold them.
It, it doesn't make fiscal sense to refinance those ones, but we can refinance, um, over 60 million of the 79. So we will still have, if we do this, we'll still have a little bit in the 2015 column, kind of like we have in the 2009. We'll have a little bit that we pay off in the 2015, but most of it will move to what will be called the 2020.
Series bond. You'll have the two from the capital bond in 19 2020 a and 2020 B of the one 50 million. And then this will [00:18:00] create a 2020 C and it will have most of what's in 2015 but not all of it. So just one case, you go back and say, wait, I thought we did something with 2015 why is there still some money there?
It's because we're not reading financing. All of it. Actions now or motion first. Let's have a motion please. I will move that the board approved resolution 2019 dash 11 is presented. Second lived in second end. Let's have discussion, so I just want to clarify. The graph that you gave us doesn't change.
Correct, because I mean, the, the S the steps down over the years doesn't change. Right? We still have to pay off by 20, 33. So I think you can see there's actually three colors here. [00:19:00] So the blue is the new, um, but it's the gray in there that the 2015 bond is nested in. So the bars might tweak a little bit, but they still end by 20 there we go.
Okay. It's different colors up there. We have blues and grays, so the purple is the new bond, right? The ones we just, the blue inside the blue is where the 2015 is nested. The 20, 33 that you see there is when that will correct Dr. Hughes. Um, it'll still end there because we have to, we went before the voters and took it out for that length of time.
But how those blue bars stagger may vary a little bit. Um, depending on how we refinance and [00:20:00] payback based on the new interest rate. But it, it will, it will not bump above the $3 Mark. We're going to do this in a way that we don't bump anything above the $3 Mark. In fact, it'll help. In fact, what we'll do is probably bring it for, it'll bring it further down, um, and give us more gap.
Luke, why is ours different from the one that's up there? The gaps aren't the same. So this was not a real, this was a projected one. We hadn't sold it. Yeah. This was a projected one. We, yeah, sorry. We have several versions of the stairstep idea, but the purple and the blue look different, so don't, don't worry about those, because this was one of the versions earlier that Piper Sandler made for us, but the first two years, I mean, the actual numbers.
The first two bars in here, it's green and blue and here it's black and gray. Those should be the same cause that's actually, I mean if you, if you look. [00:21:00] At, um, how, how this, how it tapers off. Let's say, you know, the first purple bars for Sapir, it's added about the $3 Mark. And then up there it drops just slightly below his, this was about, this was a projected scenario that I pulled out, um, that pipe for Sandler had given us earlier and I really grabbed it too.
I really grabbed it to show you this. Um. And then a sample was on here. Um, this one was, this sample was,
yeah,
this is a, this is a sample. This is a sample for 20 years. And this one I think was the sample for 30 years. So when you go out for longer, cause you see 20, 49. Yeah, so this is a sample for, if we'd [00:22:00] had done a 30 year, and you can see it goes all the way to 2049 which tapers it even more. This was a sample.
They gave us a T. if we went out for 20 year,
just refresh my memory. Which one are we going to fill out? Are you talking about the 2015 the refinancing or the. Both, actually, I mean the 2015 you've been clear. It ends at the same time, so it's by, even if we refinance, it's not going to exchange. So the blue one will stay the same. Do you want to address the which that is the same though.
I need to get back because I don't remember exactly. 20 years out duct, 2006 point 8 million. The new one. I was the ninth in bond. What we're looking at. Okay. Yeah. Is that a thought to us or do you want to use, and I'm sorry, I [00:23:00] don't. But for the question about the refinance, that when we can't go refinance it, the blue one at the 2015 but in the 2015 theory is also how a portion of 2009 refinance.
So if you recall, uh, 2015, we have 79.9 million. And then we have 84.5 81.4 million that we'd read by name 2009 into 2015 so that met the under resolution. You see Alison 15 series, 1.3 million. Okay. And it's clear that on this graph, I mean the only thing that's different is the essentially what appears in purple up there, which is that the difference is the length.
I believe our current most recent bond, I believe what we are [00:24:00] proposing will, we'll get the confirmation to you to Piper Sandler is a 30 year and we're still. In the process of getting ready to sell those because it gives you more space. If you, if you look at this sample, the 20 year in five or six years, it can be very difficult for a board to go out for another bond of any substantial amount because you'll be over the $3.
But if you do the 30 year, there's your stair-step. So we put both, we've put both of them out there as comfort level options. Um, but I think in conversation, this trend of being able to go out and five or six years, especially with the possible build out of Meridian Creek, other either projects lend itself more to the 30 year.
So. We'll confirm that. I thought that's what we were going with, but we'll confirm that. And that's fine. That doesn't have necessarily any bearing on this [00:25:00] particular decision before us. Right. I really wanted you just to have a review of yes. This side, um, because there had been some questions about, um, where, you know, where are we with our different bond obligations, so, all right.
Any further questions. All right. Would you please call for a vote?  hi, Kristi Thompson. Reg and Mala toy. Yes, ginger fetch Chelsea Kane. And I just like to say thank you as well as for exploring these cost saving measures by refinancing. So thank you. Thank you. Just one more detail when you see then, um, the new series on here.
2020 a and 2020 B will be called, um, bond bond series. 2020 C will be called a refunding bond series, so it'll have that [00:26:00] word refunding in front, and that'll be a good kind of reminder. Oh, that's the one that we refunded from 2015. It has a different title. It's a different type of bond. So it's called a refunding bond series.
Also later the Capitol PON, uh, office and, uh, yeah, the Capitol one prophet, uh, when they called a year of the bond, when we passed  November 9th, November, 2019, when we've passed a bond, then the capital. Bright Jack office car, 2019 bond and Florida business office. And Piper Sandler, we call bond 2020 because when we sailed upon.
Okay. Can I just ask a quick clarification? So, um. As I spent a little time in dr Hugh's office. So the 2020 [00:27:00] a is that fund four 19 which is the 150 million. We're about ready to sell correct. Bond series 2020 a that's the 150 million that we just authorized. Okay.
Okay.
It's 2028 eight the fourth portion sale, 100 reps with the meeting and out of all 6.8 and then  a second sale, we sale out the . Then.
Is the C. okay. So I just need to turn. Okay. Thank you. The reason that the 150 million is split is, and this is more in the weeds, but if you want to know, there's some parts of the bond that you can sell with deferred tax and [00:28:00] some that you cannot. So we have to split those up and I forget what the, what the amount is of the one 50 how much is split in the a and B.
150 million in Syria and arrest. Well, what? Well, we haven't settled all of it yet. That'll be later. Or the Siri, we are going to sale 150 million. Okay.
And in, uh, uh, whatever do
two Oh six minus one 50. We're going to send that to you. Okay. Okay. Yeah. That's to do with which, which is a deferred and which is not deferred. It's similar to, you'll see 'em. Okay. Three, 2003 a. And B. We sold them all in 2003 but we sold them in two different series because of the way you [00:29:00] sell bonds.
Second series is about the 6 million, but disappoint a million. Plus series one 50.
Okay. We are now going to move on to the next, uh, agenda item and I will turn that over to, uh, Chelsea for an update on our superintendent evaluation process. All right. Um, basically what I have for you tonight is, uh, a bunch of dates just so that you can, um, plan and prepare and, um, if nothing else to help me move through the process, um, in a way that's really effective for the superintendent.
Um, and as you know, um, you know, one of the most important things we do is employ the superintendent, um, negotiate the contract, um, hire the superintendent, and then of course, you know, giving, giving feedback to the superintendent is an important part of that as well as. Um, I would state, um, aligning our board efforts with district goal number two.
[00:30:00] So in that spirit, um, I have for you some dates and I won't move through every single one, but I'll just draw your attention to a couple of highlights.
This is, um, largely following the process that we've been following for the past several years. And so the first three dates there in March are the second round of the formative feedback. So it's the spring round, and on March 9th. Um, we do have a board meeting and I am hoping to present to the board, um, with ample time for the materials to be in board book.
Just a few minor edits to the process just to apply some of the learning that we've made over the past few years. Um, as well as some tips for effective feedback on things that I've learned is. The vice chair of going through the process. Just a handful of tips that might be [00:31:00] useful. So I'll have some documents I hope to show 'em the existing document that we've been using, as well as the proposed new documents and where the edits have been made and they won't be.
Big changes, but I'd like for you to have a chance to review that. And I did have a conversation today with the superintendent, and she is, I'm okay with those changes being proposed sort of mid cycle, which is potentially a bit of a concern, but they were non-substantive enough that they would. Be legitimate moving forward with, so I'll have those documents for you on March 9th and at that time I'll prompt you to please give me your comments.
And March 17th there'll be do. So that's a fairly quick turnaround. That's not the full two weeks. But consider yourself duly noticed that that will be coming up. And so if you do want to start working on it early, feel free to, and then I will meet with the superintendent as normal and give all the feedback.
Then what will happen on April six this is one of [00:32:00] those small edits that we're proposing, is that we would have some time in executive session to talk as a board, just so that I could say to you as your vice chair, I did go back to the superintendent and gave her the feedback. Do you have any questions or concerns about how that conversation went?
And if the superintendent has something she wants to share, like, Hey, I heard this and I'm working on it in this way. It's just a chance to kind of close that feedback loop. An executive session, so that would be something we have not yet done, but we thought might be useful sort of mid term and touchpoint.
And then we'll move into the more intensive end of the year, which is the final. Um, the final co culminates into a final document, but ends up in a permanent record. And so we'll just go through the regular process where I ask you for feedback, and then you'll just see 'em. You know, some of these dates at the end of may and early June where we will actually, like, for example, June 8th, we will meet for an extended period of time and executive [00:33:00] session.
And that will be our chance to really talk about the contract. And, um, if we're, you know, in entering into negotiations, um, what we need to talk about there. Um, and potentially if there's anybody from the cabinet that wants to give us feedback about the superintendent, that would be their opportunity. Um, to, you know, offer comments.
Um, and I think, is that where, yes. Uh, potentially, and this will come up again on March 9th, but, um, um, this idea of calibrating so that we have, um. So that we're, when we speak in one voice, we're, we're pretty unified in what exactly we'll go into, um, the superintendent evaluation. So we don't have a wide range of those measurements that we use.
I'm being represented, but we have something that we've agreed upon. Um, [00:34:00] and then, um, on June 22nd, if everybody is available, I think that was one of the questions we had for tonight because we had to. Work. We had two board meetings scheduled for, this was one was June 15th and one was June 22nd we were holding two days on our calendar, both the 15th and the 22nd
This process. Yeah. So we're, we're proposing that we do this on June 22nd and, um, delete, I think the June 15th from our calendar. Um, so, um, that would be the time that we, um, meet once again an executive session just so that you all can hear before the public meeting. Um, what exactly it is that we're saying in the public and the public meeting and make sure we have full agreement.
And then, um. During the work session, there'll be the public announcement. So those are the highlights. Um, you can add them to your calendar and answer questions. Just for clarification. June 5th is the last day of school
[00:35:00] and provided there's no weather between. The situations are going to be in may this year, first week of June there. The second, third, and fourth. Yeah. Graduations are the first week of in school EDS and next week we have a name we . We had the board give feedback at one point that they thought it was too much to have a board meeting.
And then all the high school graduations, cause it was like four or five nights in a row. And so we don't have a board meeting that June 1st but we do have one June 8th and then it wouldn't. So it'd be basically sticking with the same like the second Monday. And the. Fourth Monday, and we've had that in the calendar.
So to answer your question, okay, so this
is good question since this is my first time through, [00:36:00] um, when it says, so when we get feedback and we gave feedback back, was it December. And you put the standards. So do we do that again? It's the same questions. It's the same standards. We just do it again kind of as another. Um. You know, based on the last period of time or, correct, it's its base.
It's the same nine standards. Um, and some of the, um, proposed changes you'll see that will come up on March 9th might be just instead of saying like four or five standards for that, that spring, you know, interim, maybe it's just two or three. And, um, and so, you know, perhaps lightening the load just a little bit, but.
But still giving feedback midterm, um, with the idea of that this is a continuous process, so there's no surprises at the end of the air. And, um, the hope also with that, um, April 6th time with executive session is just to have a chance for people to just ask those questions. See how things are going. I mean, the [00:37:00] beauty is that we've got, we have four board members who've done this before.
We have a superintendent who's been doing this for a while, and we have things that are moving along. Um, well. And, um, my hope is to create a bit of a process that could withstand and stand up to anything, you know, for new board members or, you know, things that aren't going well. And so, okay. Yeah. Oh, and I was just gonna say, and then we do the same thing again.
The difference is that, that at the end of the year, the feedback that we give will be, that's, that'll be final and official and it becomes part of a permanent record. Whereas this in the fall and the spring, this is considered more formative and a chance just so that the superintendent's not surprised by anything.
At the end of the year. It gives, um, it gives the superintendent a chance to work on things. And, um, but at the end of the year. Uh, it's, it's tightened and finalized and more formal. Okay. Thank you. I just [00:38:00] want to thank you for putting this together. It's helpful to see the process all written down and you know, eventually when you're not vice chair and somebody else doing it for the first time, this will be a really helpful starting place.
So thank you for creating a record. I mean, um, uh, thank you Reagan for your help on this as well, and for kicking me in the pants to get going on it. Um, and my hope would be to. To do some edits on the document that we use with the charts to make it a little more reader-friendly and potentially maybe even, I might need another kick in the pants from anybody on the board.
You're all welcome to do that, but some sort of a timeline that doesn't necessarily have dates, but is more generalized so that it could be something that's passed down as well as the tips for effective feedback. You know, what makes for good feedback for a superintendent. So ultimately we'll have a little packet for.
Board members about how to engage in this really quite innovative process. Um, it's not something that most school districts do. Um, and [00:39:00] it's something that I think is sparking some interest. And, um, so we're kind of trailblazing this, um, in some ways.
My apologies. The superintendent should know when the last day of school is.
It is. It is. The fifth and staff is the following week and graduation is the second, third, and fourth. It's good to remain humble in this way.
The reason I was asking is because I had on my calendar for June 8th was the budget committee, so what I was noticing is we would be at . Several high school graduations the week before, and then we'd be going into a long budget committee and along executive session. Uh, and just, [00:40:00] I was just thinking around that.
All right. Moving on to the very last topic on our agenda this evening, which has to do with our joint work session that we have later this month with the city of West Linn. Uh, dr Ludwig and I had the opportunity to meet with the interim city manager, John Williams, and have a discussion about, you know, what we could jointly.
Lee share and work through with each other during the session. Um, we've also been doing the same thing with the city of Wilsonville as well. Um, uh, because we like to try and keep a little bit of parody and equity amongst what we're, um, sharing and doing with both cities. What we have before you that I passed out is a.
Draft. I had the opportunity this afternoon to review it once again with dr Ludwig, and I'm Chelsea and I'm just sharing it with [00:41:00] you in the event that you have any questions or comments. Um, essentially, uh, the West, our school districts presentation would essentially, uh, consists of just sharing information.
Uh, about projects and activities that we engage in within the city of Westland, including our upcoming capital bond projects. In particular, the stadium expansion and parking, and just a process and timeline that, uh, the city can anticipate of us working through, uh, that construction with them as well as the new Dell.
Um. A new middle school on dollar street. And again, the timeline and process for working through a, constructing a school at that site and then just, um, an overall facilities improvement, um, discussion with a focus on safety and security across the district and other, um, improvements in particular those that, um.
Take place in the city of Westland. Uh, uh, Mr. Williams had then shared, you know, his topics that were suggested by [00:42:00] the city council for things that they would like to share with us. And one is around their transportation pro projects and traffic plans. Um, especially along the laminate falls drive. And then highway 43 a joint library projects as well as, um.
The final topic, which was just recently added, was explanation of interested in transit. Um, and then also just kind of in closing some discussion of, uh, our district as well as the city's equity initiatives that we've joined together on.
Would inquiries be appropriate? Would what? Inquiries? Yes. I'm on the city of Westland presentation. Is this their intention to tell us what their plans are and what they're doing or is it to engage us in things. [00:43:00] Us to be doing. I think it's, if I can speak personally, um, we kind of probed about their, um, traffic and, um, highway 43 and Willamette falls project update because we believe it will dovetail really well into the work that we anticipate we would do because of dollar street.
And if you've been to downtown Willamette lately, you've seen it. All dug up because there is a parking expansion and traffic flow project and that project actually begins at 10th street and is extends all the way down to fields bridge, so past the dollar street property. And so hearing from the city what that scope of that plan looks like, I think is perfect timing for us to publicly demonstrate to the community that we actually do communicate with each other.
We know the city's working on something. They know that we're going to have to work on parking when we [00:44:00] develop that area for a school, and that we're going to work together when it comes to that portion of the road. Um, so it's kind of a first public, you know, we'll share ours, you share yours and see how it all fits together.
Um, so that first part is. It's going to be really helpful, I think, for all of us to be able to speak to each other's projects and to show that there is some alignment and coordination going on. In terms of the interest city transit, I don't expect, and neither does city manager, John Williams, any decision to be made.
I think this is a continuing conversation on the part of the city on we believe we need to keep exploring. How do we create or initiate some kind of a transit system similar to what Wilsonville has with smart? And is there something we could do in Westland? It has come up before. Um, but I, I don't know if there's an ask that night.
But certainly in a work session and without any development [00:45:00] ahead of time, you can't make a decision. So I think you would be hearing from the city what, what they've explored, maybe some research they've done and what they're thinking about. You think the, um. It would be helpful if the city is presenting, um, information about what they're planning and what their intents are.
If, however, um, this is, um, something that at a city level, they've not made determinations about that they don't have a path forward from their city council, that it's probably not the best. She just said a collaborative time of a joint meeting. Um, but rather, um, that they would continue to engage a superintendent in the way that they have in the past with the city manager.
Those are just my thoughts. Yup. I'll also comment that in terms of our presentation, we, [00:46:00] um, we put the projects in this order. There's a little bit of a chronology in terms of the Westland projects. We do anticipate going out for the stadium permitting process first. And so that's what, that's the first one we're going to present.
Um, it's w we still feel like this is preliminary to get it out there. We've just hired a firm, we've just hired architects. We're just starting to put that Gantt chart together, that master schedule. But here we are in February where we've agreed to a joint session and likely these questions are gonna come up.
So we'll do our best to kind of give some timeline and process knowing that we're still working on that master schedule, but that's the one that we anticipate going out for first and beginning the work and not going out for a permitting process for, um, the Athi Creek middle school on dollar street project til probably spring of 20, 21.
There's just more work we need to do to be prepared for that. That gives us more time also to engage with the community. Around what their concerns might [00:47:00] be. So we'll, we'll talk about the stadium and parking first and, um, and then the middle school second, and then some of those safety and security projects at, at the schools in West lamb in April.
And we meet with the city of Wilsonville. We'll highlight the Wilsonville projects on the capital bond and what they can expect in terms of our early thinking about timeline process. What I believe is often important to city counselors is how are you gonna engage the community with these projects? Are you having community forums?
Are you attending neighborhood association meetings? When do community members get to see designs and plans and where do they get to have input? Of course, we know what the permitting process, there's a mandate. So of course we'll have those community meetings that are mandated in the permitting process, but we also as a district can host prior to that, some informal district hosted, um, community forms, which you plan to do for sure.
A couple of those with the new school on dollar street.
[00:48:00] Did you want to add something? It's going backwards just a bit, but super brief. Um, did we agree as a board? I'm just looked up at that calendar and that we're deleting the June 15th and then we're proceeding with the eighth and the 22nd I'm just confirming that. Okay. All right. All right. Having nothing further.
Um, I will just call it this board meeting to a close. Thank you very much.