WEBVTT 1 00:00:02.399 --> 00:00:02.820 WLWV School Board: Presenting. 2 00:00:16.859 --> 00:00:20.670 WLWV School Board: See you're also you're welcome to pictures. 3 00:00:22.110 --> 00:00:22.410 WLWV School Board: In your. 4 00:00:24.720 --> 00:00:27.360 WLWV School Board: fireplace fireplace. 5 00:00:31.710 --> 00:00:32.160 WLWV School Board: Oh yeah. 6 00:00:33.240 --> 00:00:33.810 WLWV School Board: So all. 7 00:00:36.960 --> 00:00:38.940 WLWV School Board: Right all right alright, we will be. 8 00:00:41.250 --> 00:00:49.050 WLWV School Board: More work session was Wilson bill school districts and telling them listen you please call role. 9 00:00:49.440 --> 00:00:51.270 Kelly Douglas: I will try. 10 00:00:53.130 --> 00:00:53.880 Kelly Douglas: Chelsea king. 11 00:00:55.980 --> 00:00:56.880 Kelly Douglas: dylan heights. 12 00:00:58.740 --> 00:00:59.670 Kelly Douglas: Christie Thompson. 13 00:01:02.100 --> 00:01:02.430 Kelly Douglas: ginger. 14 00:01:13.980 --> 00:01:14.040 WLWV School Board: For. 15 00:01:22.740 --> 00:01:31.530 WLWV School Board: What are your first to director Thompson he wanted some time to share this session, so why don't you start. 16 00:01:38.520 --> 00:01:49.800 WLWV School Board: So I have something prepared, but I also feel like there's more than I might end up saying so, some of it might sound descriptive because I did some of the night just sign sound out the cat so. 17 00:01:51.000 --> 00:01:55.500 WLWV School Board: First of all, I guess what I want the Community to know is that it is Kim. 18 00:01:57.750 --> 00:02:12.600 WLWV School Board: That I have loved serving with this for all Members and I want them to know how much these board members, especially delon engendered right and who are outgoing and but I will say this about Chelsea as well that. 19 00:02:13.620 --> 00:02:27.480 WLWV School Board: They care so much about your kids and the Community and our staff and our teachers and I know that because I worked so closely with each one of these people and so that's why I want the Community to first here. 20 00:02:28.080 --> 00:02:41.010 WLWV School Board: Is that these are people that truly care about this community and your kids they may not always felt the way that you agree with or not, that what I know is that they felt in my heart for what they think is best for us. 21 00:02:42.000 --> 00:02:49.320 WLWV School Board: And so I just want people to hear back from me just firsthand so now kind of go a little scripted and and probably a little bit different so. 22 00:02:50.490 --> 00:02:56.250 WLWV School Board: Reagan dylan and ginger it has been a privilege and a blessing to serve with and learn from the three of you. 23 00:02:57.120 --> 00:03:03.180 WLWV School Board: Not only do I value and respect the numerous volunteer hours wisdom and perspective, you will be given to this folder. 24 00:03:04.050 --> 00:03:15.450 WLWV School Board: But I appreciate what each of you have taught me over the last two years dylan, thank you for modeling bold courageous organization i'm not sure important ship as a word, I think it is. 25 00:03:16.320 --> 00:03:27.330 WLWV School Board: And for encouraging me to stand up and speak out when it is hard and uncomfortable the first time we met for coffee you remind me that I have been voted in by Community Members who expected you to sleep after that. 26 00:03:28.650 --> 00:03:37.110 WLWV School Board: And I really appreciate me say that it reminds me of that and also just giving you that kind of push that I needed. 27 00:03:38.640 --> 00:03:52.110 WLWV School Board: And I will get back, but what I would say, of all the things is that i'm most grateful for is the friendship that has grown between us and then I really look forward to continue even that someone that I didn't even know, two years ago, I would now. 28 00:03:54.960 --> 00:03:59.760 WLWV School Board: ginger, thank you for always being a champion for the underserved and the marginalized. 29 00:04:01.110 --> 00:04:07.380 WLWV School Board: me to look at every decision and policy through the eyes and hearts of the voices we don't have interference in this district. 30 00:04:09.420 --> 00:04:16.080 WLWV School Board: Thank you also for your advocacy for our students and staff, not only in our district, that we want the boundaries of what we have. 31 00:04:17.640 --> 00:04:20.790 WLWV School Board: So fighting for them and other areas of our Community. 32 00:04:22.320 --> 00:04:36.330 WLWV School Board: I want to continue that for you, so I want your encouragement and your reminders of how I can keep that ball rolling, and not just the that what's best for our students in our Community that helped him I best. 33 00:04:37.080 --> 00:04:46.410 WLWV School Board: Be you know where do I go what representatives let people in government that I used to go to to talk to beyond what we can control and. 34 00:04:47.520 --> 00:04:52.620 WLWV School Board: So thank you Raven, thank you for your mentorship over these past two years. 35 00:04:53.790 --> 00:05:01.170 WLWV School Board: for always being willing to take my phone calls and answer I like dumb questions or you know just multitude of questions. 36 00:05:01.800 --> 00:05:08.730 WLWV School Board: and never making me feel like I asked you that question, I appreciate the calm strength, with which you have chair this board. 37 00:05:09.570 --> 00:05:15.630 WLWV School Board: Your extensive knowledge of policy and your board history, knowing that it's okay we've been here before. 38 00:05:16.380 --> 00:05:26.520 WLWV School Board: So we're going to get through this and you're unflappable leadership, regardless of controversy intention, especially in our meetings just that continued. 39 00:05:27.270 --> 00:05:37.050 WLWV School Board: Control of what is happening and and being able to keep that calm yourself a service of hours upon hours of volunteer work for this district. 40 00:05:37.500 --> 00:05:42.180 WLWV School Board: And Community will always have my respect and admiration and what I like people to know is that. 41 00:05:42.840 --> 00:05:57.420 WLWV School Board: The work that the board does is there's a lot of volunteer work, but what the board chair and vice chair do beyond, and especially the board chair, that is suffix so many, even if the board members don't see all of those hours. 42 00:05:58.560 --> 00:06:05.130 WLWV School Board: And it truly is a sacrificial so in case the Community doesn't know I want them to know that. 43 00:06:06.300 --> 00:06:21.120 WLWV School Board: And I guess, I just want to start our end by saying, I am really going to miss the three of you that I look forward to continuing all of our friendships because I consider all of you, my friends, as well as continuing to seek all of your advice and wisdom. 44 00:06:22.530 --> 00:06:24.210 WLWV School Board: Especially legal because we are now. 45 00:06:28.710 --> 00:06:29.280 WLWV School Board: More. 46 00:06:36.480 --> 00:06:42.060 WLWV School Board: Really value that I really felt like I didn't have to be up on my game cuz I knew the three of you work so. 47 00:06:58.410 --> 00:06:58.770 WLWV School Board: Thank you. 48 00:07:02.070 --> 00:07:11.370 WLWV School Board: So, in recognition of our board members and the words to say on behalf of the district, but what you have in front of you are just some really humbled tokens. 49 00:07:11.790 --> 00:07:21.690 WLWV School Board: That hopefully your family enjoys continues to enjoy probably way more than you will, but your service really is an extension of your family because they. 50 00:07:22.980 --> 00:07:30.150 WLWV School Board: You know, when you when you put yourself forward to impact on your team, so we try to recognize things with family kind of time as well. 51 00:07:31.680 --> 00:07:40.770 WLWV School Board: So to our outgoing board members, thank you for your tremendous service totally 16 years dylan for ginger for each. 52 00:07:42.210 --> 00:07:56.130 WLWV School Board: each of you stepped up to leave this school district in a volunteer capacity and to do so with full commitment to the students staff and families of our Community, on behalf of the Community, of the school district thing. 53 00:07:57.360 --> 00:08:06.540 WLWV School Board: As board members you judiciously and fairly set policies to guide the district and review them with an equity lens. 54 00:08:07.140 --> 00:08:17.940 WLWV School Board: You are mindful stewards of the district's resources and finances and set annual balanced budgets, keeping close attention to federal state and local revenue streams. 55 00:08:18.810 --> 00:08:34.020 WLWV School Board: You adopted curriculum study best practices analyze data and outcomes you engage in learning walks with us to observe instruction and talk with students and you held our district accountable to high academic standards for every student. 56 00:08:35.550 --> 00:08:45.990 WLWV School Board: You champion and posted practices at the state and local level, you attended workshops and film screenings to learn more visit in classrooms and supporting teachers and staff. 57 00:08:46.320 --> 00:08:56.940 WLWV School Board: In order to ensure that every child in our district has access to the general education curriculum state enrolled in their neighborhood school and have every opportunity to reach their potential. 58 00:08:58.620 --> 00:09:09.330 WLWV School Board: You courageously set district goal number one to disrupt systems of racism and then we'll be joined in the equity work alongside staff and students and the Community. 59 00:09:10.500 --> 00:09:22.710 WLWV School Board: You pay close attention to social emotional and mental health concerns as Christine mentioned, and then make sure we hire additional counselors during your tenure, social workers, nurses and support staff. 60 00:09:23.130 --> 00:09:28.140 WLWV School Board: To support our most vulnerable students at a time in their lives when they needed most. 61 00:09:29.640 --> 00:09:42.240 WLWV School Board: You were thoughtfully and tirelessly to help passive capital involved in local option lenny they're providing resources to this district setting it up for success in response to grow and grow and look long into the future. 62 00:09:43.590 --> 00:09:53.010 WLWV School Board: You step into leadership goals as vice chairs or chairs the district on committees as well as the sd and attendance state and local conferences. 63 00:09:53.790 --> 00:10:05.220 WLWV School Board: You provide conscientious leadership 30 unprecedented global pandemic that continuously included changing conditions for leading teaching and learning amidst a highly emotional context. 64 00:10:06.930 --> 00:10:19.380 WLWV School Board: You attended your own children's academic and co curricular activities, while also attending the activities of other parents children cheering all the while the sidelines. 65 00:10:20.520 --> 00:10:33.300 WLWV School Board: To concerts and school plays athletic games robotics tournaments feel days of field trips book fairs pto PTA meetings debate tournaments poetry readings, just to name a few. 66 00:10:34.260 --> 00:10:41.400 WLWV School Board: The three of you have been exceptional board members and the district staff and I have the honor to work alongside each of you. 67 00:10:42.240 --> 00:10:57.720 WLWV School Board: You put your full selves into leading this district studying the work coming prepare asking important questions and responding caring and thoughtfully to the Community, the students and supporting the Western was about teachers and staff. 68 00:10:59.490 --> 00:11:11.610 WLWV School Board: Lastly, we wish to thank and acknowledge your families, they sacrificed important family time with you as you spend evenings at meetings for attending school events taking phone calls or answering emails. 69 00:11:12.000 --> 00:11:24.480 WLWV School Board: and making complex and often often stressful decisions they often attended district events with you, and they stay your most ardent supporters, thank you to your families. 70 00:11:26.100 --> 00:11:34.020 WLWV School Board: So now we wish each of you well dylan ginger and Reagan as you stepped down as board members of the West, and most of those school district. 71 00:11:34.710 --> 00:11:53.730 WLWV School Board: You have each left an imprint a legacy in this district, you may find it probably on a school building slack or bearing your signature on no, you are written document certainly your leadership voice will be archived in board meetings meeting minutes and records of your tenure. 72 00:11:54.990 --> 00:12:03.720 WLWV School Board: And you should also know that you leave an imprint with each of us that may not be as overt but it's equally important. 73 00:12:04.740 --> 00:12:20.400 WLWV School Board: You have helped all of us district staff district leaders learn grow and become better professionals in this work and speaking for myself you got each helped me become a better superintendent, and for that and every. 74 00:12:21.750 --> 00:12:27.570 WLWV School Board: You have helped her district become a better organizational leadership now than when he found it. 75 00:12:29.190 --> 00:12:42.810 WLWV School Board: We know we will continue to evolve as parents Community members and passive board members always invested in the success of this Community public schools, we will look for you out of the Community and always welcome. 76 00:12:45.150 --> 00:12:47.400 WLWV School Board: enjoy the summer enjoy next year. 77 00:13:08.190 --> 00:13:09.120 WLWV School Board: Your baskets. 78 00:13:10.710 --> 00:13:11.700 WLWV School Board: worth noting little. 79 00:13:14.040 --> 00:13:27.780 WLWV School Board: A red mud that has the Western most of the logo on it so after you've eaten all their things inside that that represents something that would just always represented steadfastness in the district and stays with you as a memory of serving. 80 00:13:28.890 --> 00:13:36.060 WLWV School Board: you'll also find a mother that has john Lewis on it and just famous saying get into some big trouble. 81 00:13:37.080 --> 00:13:46.170 WLWV School Board: And we started the year with that and thought about a courageous leadership and you lived into that whole leadership, and I want to thank you so remember john Lewis our friend. 82 00:13:47.070 --> 00:13:59.970 WLWV School Board: And lastly, there's a book that's called a more tree it's a book that traditionally in the gift are retiring district leaders along the victory, then they can plan to their home or somewhere interviewed on a copy of the school district. 83 00:14:02.430 --> 00:14:13.560 WLWV School Board: What the book represents for us is really that metaphor you read a lot of folks that we've given you this one is just a fun one, but it has a metaphor in it think about our roots think about your strong in your trunk. 84 00:14:14.070 --> 00:14:19.950 WLWV School Board: Think about where you impact others in your branches and what you extend in your needs and each. 85 00:14:21.120 --> 00:14:32.610 WLWV School Board: Each metaphor it kind of works with local trees trees national trees Finder tree, but I think have fun with the metaphor, and thank you for all that you've done to find yourselves in our lives. 86 00:14:33.720 --> 00:14:34.170 that's it. 87 00:14:39.060 --> 00:14:45.420 WLWV School Board: i'll turn it back over to share knowledge, thank you very much, very appreciative bye bye all thank you. 88 00:14:46.470 --> 00:14:55.320 WLWV School Board: And next on the agenda it's time for our patients can input from our community of during this time, but accepting. 89 00:14:56.400 --> 00:14:57.990 WLWV School Board: Community by email. 90 00:14:59.160 --> 00:15:06.690 WLWV School Board: And we have received one it was from PT Miranda and it was with regards to. 91 00:15:08.910 --> 00:15:19.020 WLWV School Board: That we not teach critical race theory in our schools, and that was the one and only one component or number. 92 00:15:21.930 --> 00:15:33.540 WLWV School Board: need review it all right, thank you i'm seeing not about head, so that concludes public comment and we move on to our general board, this is a couple of items on our agenda. 93 00:15:35.280 --> 00:15:48.060 WLWV School Board: The first is the proposed, there are a couple small proposed changes to the 2020 school calendar and Dr lessig. 94 00:15:49.230 --> 00:16:07.320 WLWV School Board: yeah Thank you so you have the mental in front of you, essentially the Oregon statewide in service Day, which is always one of the Fridays, in October, when a number of school districts, ourselves included checked state websites for that date, it said, one day, and then. 95 00:16:08.430 --> 00:16:15.510 WLWV School Board: Somehow in time, another date was selected, and so the conflicting dates posted we found out so. 96 00:16:16.410 --> 00:16:27.690 WLWV School Board: We joined a number of other school districts that are having to edit their calendars with one of those so statewide in service date is actually now officially October eight through made that change. 97 00:16:28.890 --> 00:16:38.730 WLWV School Board: We typically like to set our K conferences that week it gives some flexibility and it also doesn't have to disrupted weeks, then with. 98 00:16:39.420 --> 00:16:46.800 WLWV School Board: nonstick construction days it just keeps it to one week we heard from parents that that really is helpful when they minimize. 99 00:16:47.340 --> 00:16:56.220 WLWV School Board: weekly changes in the schedule, so when we push conferences that back into that week so primary school conferences, without me, six and seven. 100 00:16:56.700 --> 00:17:02.580 WLWV School Board: With no school or less today's your students and then school conferences on a seven with no school that day. 101 00:17:03.090 --> 00:17:16.710 WLWV School Board: And where was your honestly the calendar those have now become back to these things, so you kind of recommend emotion in front of you and i'll take any questions with that emotion, I live the way adjust the. 102 00:17:18.660 --> 00:17:34.170 WLWV School Board: School calendar to show the correct date for the Oregon state right and service date is October 820 21 of the primary school conferences be shifted October, six and seven and the middle school conferences be shifted to October seven the incorrect dates will return to be. 103 00:17:36.120 --> 00:17:36.600 WLWV School Board: A second. 104 00:17:38.700 --> 00:17:43.890 WLWV School Board: By gender segregated by Chris you need further questions or discussion. 105 00:17:47.130 --> 00:17:48.480 WLWV School Board: All right, Kelly, please. 106 00:17:49.530 --> 00:17:51.300 WLWV School Board: vote, as there is no further discussion. 107 00:17:52.050 --> 00:17:53.400 Kelly Douglas: Certainly regulatory. 108 00:17:55.590 --> 00:17:56.400 Kelly Douglas: Chelsea king. 109 00:17:58.830 --> 00:17:59.850 Kelly Douglas: dylan heights. 110 00:18:01.980 --> 00:18:02.310 Kelly Douglas: ginger. 111 00:18:05.040 --> 00:18:06.090 Kelly Douglas: And christy Thompson. 112 00:18:08.130 --> 00:18:08.640 Kelly Douglas: Thank you. 113 00:18:20.550 --> 00:18:20.940 WLWV School Board: A. 114 00:18:22.080 --> 00:18:22.890 WLWV School Board: negotiation. 115 00:18:26.760 --> 00:18:41.190 WLWV School Board: Thank you, I will be presenting that for our HR director shiloh Walter, this evening I was part of each of the negotiation meetings as part of the team, we met with oca two or three times. 116 00:18:42.990 --> 00:18:50.340 WLWV School Board: And to negotiate the one year contract extension to address compensation benefits for next school year. 117 00:18:51.630 --> 00:19:04.260 WLWV School Board: What is, you need to this association is that concurrent with our own decisions around cost of living increases are also state federal mandates about minimum wage requirements and the movements of those directions so. 118 00:19:04.950 --> 00:19:11.340 WLWV School Board: Over the last few years we've been really mindful of keeping in step with those and also trying to align so that. 119 00:19:12.420 --> 00:19:30.060 WLWV School Board: It doesn't come as a big leap in one or two years, but that there is progressive movement warfare a livable wage for our employees, this year, there was another box that we didn't need to make that progression which didn't impact what you see in front of you. 120 00:19:31.080 --> 00:19:35.130 WLWV School Board: In the salary schedule our employees have. 121 00:19:36.510 --> 00:19:47.070 WLWV School Board: categories with job descriptions that are in what's called ranges around their job descriptions and then steps of years of service across the horizontal. 122 00:19:48.330 --> 00:19:57.450 WLWV School Board: As we make changes to employees that needed that increase in order to keep up with state range minimums it caused. 123 00:19:57.990 --> 00:20:09.270 WLWV School Board: A need to then take a look at the range employee range right next to that and a few others as those categories are very similar so we made appropriate adjustments to. 124 00:20:09.990 --> 00:20:24.840 WLWV School Board: rate to range for 789 and 10 appropriately, just so you know, there is no range 12345 or six Those are just the five numerical numbers in order. 125 00:20:27.150 --> 00:20:45.360 WLWV School Board: And we gave a 2.5% whole cost of living adjustment and then we did do a $100 one the increase of insurance CAP so that was more comparable to this area, as well as other districts in line with that. 126 00:20:46.680 --> 00:20:54.240 WLWV School Board: And then made sure there was also a step by step movement for those eligible, we do have some staff who were topped out. 127 00:20:54.870 --> 00:21:14.850 WLWV School Board: At the far end of the step range, but we do have some still go through the steps so that was part of negotiation so essentially it really was compensation and insurance benefits we did not touch anything in terms of language in the bargaining agreement was really in the areas of salary. 128 00:21:16.980 --> 00:21:19.200 WLWV School Board: So stop there, two years. 129 00:21:21.180 --> 00:21:21.900 WLWV School Board: Is there a motion. 130 00:21:35.100 --> 00:21:36.330 WLWV School Board: To approve the contract. 131 00:21:39.870 --> 00:21:55.980 WLWV School Board: So those items that have the dashes and then it's a one year extension and they will go into a full year contract negotiation next year, almost we improve the extension to the oca association contract the 2122 school year. 132 00:21:57.420 --> 00:21:57.960 WLWV School Board: Thank you. 133 00:21:59.820 --> 00:22:02.460 WLWV School Board: For any questions discussion. 134 00:22:13.980 --> 00:22:15.300 WLWV School Board: Can top up. 135 00:22:16.830 --> 00:22:21.000 WLWV School Board: For discussion i'm telling you to call it for. 136 00:22:22.170 --> 00:22:26.280 WLWV School Board: me I didn't know someone would say, are we still within budget. 137 00:22:28.500 --> 00:22:39.690 WLWV School Board: Yes, we had he built the budget document we had budgeted for 2.5% cola and $75 insurance, so this was slightly more than that, but. 138 00:22:40.920 --> 00:22:47.490 WLWV School Board: We believe we can accommodate the state is the right thing to do, given the increases in health insurance and. 139 00:22:48.510 --> 00:22:52.380 WLWV School Board: What we need to plan for number, so it is well sustainable. 140 00:22:53.460 --> 00:23:05.490 WLWV School Board: And I guess, I do have one person sharing that 2.5% is that traditional normal appropriate cost of living increase get all of the school district okay. 141 00:23:06.060 --> 00:23:16.770 WLWV School Board: So it is what we provide the last two years, and so we asked if we could just pull up the similar and so that's what we need, the last two years ago, this is the same over. 142 00:23:19.350 --> 00:23:26.850 WLWV School Board: That and then, in addition to what we needed to do with ours range adjustments help us stay on top of this, wage requirement. 143 00:23:31.140 --> 00:23:40.500 WLWV School Board: i'm not sure if you have a history there I am curious when was the last time that oca Scott received more than a 2.5% increase. 144 00:23:43.080 --> 00:23:44.640 WLWV School Board: Look that up okay so. 145 00:23:46.860 --> 00:23:54.660 WLWV School Board: Last year or the year before last year yeah last contract, the last two years, it was 2.5% I don't know. 146 00:23:56.820 --> 00:23:57.630 WLWV School Board: What it has been. 147 00:23:58.800 --> 00:24:16.320 WLWV School Board: And there are times when the association comes first, a higher cola and in lieu of something they may ask for insurance or they may ask for local in loops and a higher CAP increase on insurance depending on Members pinterest. 148 00:24:17.370 --> 00:24:26.340 WLWV School Board: And maybe i'm maybe it's a terminology, when I think of coal, I can get basically I think of it as kind of keeping paid the same to sort of helping it up with. 149 00:24:26.760 --> 00:24:39.810 WLWV School Board: Inflation yes it's going to cost of living, yes okay so could we talk about the higher or lower cost of living so there's two ways that the salary increases the cost of living percent adjustments in the step. 150 00:24:41.880 --> 00:24:46.170 WLWV School Board: So each year the district that they move along here step increase. 151 00:24:46.800 --> 00:24:57.960 WLWV School Board: As well as having a possible okay so that's the main place to work with would see something certainly known as a pay raise would be in that the Patriot movement for an article I see. 152 00:24:58.500 --> 00:25:17.970 WLWV School Board: And the support of the increase on the insurance CAP supports not having kids out of pocket So when I say that pay ranges for tonight, moving on that's I, and that has been a change in the way that favorite or understood, but that's also movement of the actual employees. 153 00:25:19.080 --> 00:25:20.880 WLWV School Board: they're moving on the range and that. 154 00:25:22.140 --> 00:25:30.570 WLWV School Board: ranges are there are the categories, for example as a category called nutrition services isn't category called care, education is a categorical. 155 00:25:31.260 --> 00:25:40.380 WLWV School Board: custodian to Secretary three so the ranges are the categories, based on the type of job or skill set or schooling that's expected in that. 156 00:25:41.100 --> 00:25:54.420 WLWV School Board: Because when one range then shifts due to that minimum age, there could be some compression and then it can take a look at what are we paying someone in the next category and is that still account for. 157 00:25:56.070 --> 00:26:00.150 WLWV School Board: Why those ranges are set a bar within the association. 158 00:26:01.650 --> 00:26:06.480 WLWV School Board: Okay, so there's been raises and, in addition to the cola increase. 159 00:26:08.310 --> 00:26:12.270 WLWV School Board: or something yes so so cola is your own salary. 160 00:26:13.290 --> 00:26:22.560 WLWV School Board: Making an increase in adjustment, then, if you stay in the district another year you move in this step which also comes with an adjust themselves. 161 00:26:24.300 --> 00:26:34.800 WLWV School Board: So those two together could be a different percentage or four different staff, depending on their years of stepping in addition to their okay. 162 00:26:36.060 --> 00:26:37.650 WLWV School Board: I got it good question. 163 00:26:43.170 --> 00:26:43.590 WLWV School Board: All right. 164 00:26:46.770 --> 00:26:48.480 WLWV School Board: Here we go, please. 165 00:26:49.380 --> 00:26:50.610 Kelly Douglas: Only ginger Fitch. 166 00:26:52.410 --> 00:26:53.280 Kelly Douglas: Christie Thompson. 167 00:26:55.770 --> 00:26:56.610 Kelly Douglas: Golan Heights. 168 00:26:58.380 --> 00:26:59.070 Kelly Douglas: Chelsea king. 169 00:27:01.020 --> 00:27:01.770 Kelly Douglas: Greg and military. 170 00:27:03.660 --> 00:27:05.430 Kelly Douglas: Thank you five to zero motion passes. 171 00:27:06.540 --> 00:27:07.350 WLWV School Board: you very much. 172 00:27:13.590 --> 00:27:16.020 WLWV School Board: working so diligently in. 173 00:27:18.210 --> 00:27:21.960 WLWV School Board: various meetings and they're so grateful for the support of the board. 174 00:27:24.930 --> 00:27:42.150 WLWV School Board: All right, and now we'll move on to our last item on the agenda, which is the discussion a superintendent contracts, the combination also our superintendent evaluation process and we've got over to our Vice chair Chelsea keen to. 175 00:27:43.530 --> 00:27:45.150 WLWV School Board: The number one kind of. 176 00:27:46.920 --> 00:28:01.620 WLWV School Board: scope of her role as vice chair is to conduct this process for us it's a difficult process, are you trying to create one voice, how to five individuals that tells us an outstanding job this year. 177 00:28:02.400 --> 00:28:11.070 WLWV School Board: i'm trying to represent each word numbers voice, as well as work with our superintendent to ensure that everyone's expectations of. 178 00:28:11.820 --> 00:28:27.480 WLWV School Board: The Chelsea all right, so I think procedurally i'll read the letter which captures the feedback in the contract and then we'll go through this is essentially the letter which contains the contract in the. 179 00:28:28.710 --> 00:28:45.720 WLWV School Board: Comments so bear with me, it is a few pages long, but it's all encompassing of the whole process so dear fellow board members superintendent Dr Ludwig and community and Westland Wilson, the school district. 180 00:28:46.800 --> 00:28:52.920 WLWV School Board: I write this letter, on behalf of the West one Wilson build school board of directors and my role is the vice chair. 181 00:28:53.310 --> 00:29:12.300 WLWV School Board: To address the superintendent evaluation of Dr Cathy Ludwig for the 2020 2021 academic year in this letter I will provide a description of the evaluation process articulate some beans from this year's evaluation conversations and address the contract agreement. 182 00:29:13.710 --> 00:29:28.140 WLWV School Board: 2020 2021 was the fifth year for our superintendent to serve in this role, and undoubtedly the most difficult year that leadership and all systems prospect low have experienced. 183 00:29:29.340 --> 00:29:40.440 WLWV School Board: The coven 19 pandemic and it's related public health response created the most complicated ambiguous and demanding year any of us. 184 00:29:42.720 --> 00:30:01.440 WLWV School Board: Nevertheless, we are seated with K 12 education as we embark on the evaluation of the superintendent and it's important that we honor these complexity, we cannot separate this evaluation and the effort the superintendent from the nearly impossible circumstances of this year. 185 00:30:02.670 --> 00:30:07.260 WLWV School Board: We are grateful for and respect Dr lead looks that fast leader show. 186 00:30:09.030 --> 00:30:15.030 WLWV School Board: Our current evaluation process is framed by eight standards created by organ school board association. 187 00:30:15.540 --> 00:30:28.950 WLWV School Board: These standards measure, a superintendent performance and each contains descriptors and the rating scale, the scale rates performance in four categories from ineffective to developing then affect them finally. 188 00:30:30.690 --> 00:30:41.790 WLWV School Board: would be standards as our benchmarks are more provides interim feedback to our superintendent throughout the academic year then some bits of feedback at the end of the academic year. 189 00:30:42.720 --> 00:30:49.530 WLWV School Board: As the Vice chair I facilitate the dialogue during the executive session and synthesize perspectives of five board members. 190 00:30:50.070 --> 00:31:01.650 WLWV School Board: And then take this feedback to the superintendent and have a conversation with her about what the Board is observing and requesting focusing on what is going well and areas where we would like to see change. 191 00:31:02.850 --> 00:31:16.260 WLWV School Board: In addition to the poor board writing feedback we also receive information from Dr ludwick about goals and work, we have an opportunity to read and interact with the many documents and plants that she uses organized assistance with. 192 00:31:18.480 --> 00:31:29.400 WLWV School Board: The message of the Board like to convey at the culmination of this process is that we see our superintendent Dr Cathy likely to be exceptional in many ways. 193 00:31:29.970 --> 00:31:48.540 WLWV School Board: The Board is very satisfied with the majority of the superintendent performance this academic year we are often impressed by the level of accomplishment and the collective voices the board and Claire superintendent to achieve either effective or accomplishing rating on all eight. 194 00:31:50.520 --> 00:32:02.190 WLWV School Board: Here are a few of her achievements this year implemented a K 12 online program comprehensive distance learning and hybrid models for student learning do to cope with 19. 195 00:32:03.540 --> 00:32:11.700 WLWV School Board: implemented furlough or expanded recovering learning opportunities provided access to in person learning from our students more often. 196 00:32:13.080 --> 00:32:20.580 WLWV School Board: utilize the ready school safe learners guidance to design systems and adhere to the guidelines from oh ha and of be. 197 00:32:22.020 --> 00:32:33.000 WLWV School Board: navigated conversations with association leaders to create an mbu that provided for our school district to get students on the campus for hybrid learning as soon as permitted. 198 00:32:34.530 --> 00:32:44.610 WLWV School Board: launched the district equity teams and a superintendents advisory committee for Racial equity, with the purpose of continuing to leap forward for raising equity culture. 199 00:32:46.140 --> 00:33:02.730 WLWV School Board: utilize technology to engage in two way communication with the Community relying on live and synchronous engagement, the ISM and continuous large volume of asynchronous engagement via email. 200 00:33:05.700 --> 00:33:07.470 WLWV School Board: I am just catching one. 201 00:33:09.240 --> 00:33:09.720 WLWV School Board: Before I. 202 00:33:13.260 --> 00:33:25.050 WLWV School Board: increase the content production and information dissemination via social media Thank you pages and listserv messages keeping our Community informed. 203 00:33:26.400 --> 00:33:36.990 WLWV School Board: collaborated with district leaders of the board to continue effective forward movement of major capital bond projects fiscal decisions like the first bond land use and. 204 00:33:39.090 --> 00:33:49.980 WLWV School Board: Of course, FIFA the values of growth mindset will also point for opportunities for improvement, there are two primary areas of growth, where the board consensus. 205 00:33:50.910 --> 00:33:59.850 WLWV School Board: The first is related to standard five communication and community relations or many improvements have been made and the standard. 206 00:34:00.240 --> 00:34:11.250 WLWV School Board: Particularly around increasing the amount of information being disseminated, the number of channels on media use to boost up an increase in two way communication. 207 00:34:12.120 --> 00:34:23.430 WLWV School Board: The area of strategic communication and crisis communication needs to be developed, the Board is asking the superintendent to develop a plan of strategic and crisis communication. 208 00:34:24.450 --> 00:34:37.590 WLWV School Board: What strategy or tactics exist for managing controversial issues or informing the board of pros and cons of the decision is made, and then building a communication approach as proactive, as well as response. 209 00:34:41.130 --> 00:34:49.290 WLWV School Board: We recognize that this is complicated work and not public opinion and reaction is outside of the superintendent's control. 210 00:34:50.250 --> 00:34:59.790 WLWV School Board: We also recognize that with increase two way communication and increase information dissemination, we will see an increase in public participation. 211 00:35:00.690 --> 00:35:09.480 WLWV School Board: Because the board believes that with improvement in strategic and crisis related communications that this process could be cultivated in a more constructive. 212 00:35:11.760 --> 00:35:26.520 WLWV School Board: The second is related to standard six effective organizational management, the superintendent has a history of establishing productive relationships with our association leaders and the server or district, and our students well in many regards. 213 00:35:27.600 --> 00:35:45.330 WLWV School Board: However, there's concern on the board at the focus on preserving the well within that relationship may have reduced transparency and communication overall effectiveness of negotiating changing needs in the mo new with the associations during the. 214 00:35:47.010 --> 00:35:47.730 academic year. 215 00:35:49.050 --> 00:36:02.280 WLWV School Board: While this may be feedback that is particular to this year and the incredible requirements for navigating education during the pandemic Morris and consensus that are warranted addressing during the performance. 216 00:36:05.340 --> 00:36:16.020 WLWV School Board: As a board we recognize that we play a very important role in supporting and empowering our superintendent we dedicate time to this superintendent evaluation, because we harness. 217 00:36:17.130 --> 00:36:26.130 WLWV School Board: And we choose to retain and inspire our superintendent because we believe she is the right person to lead our schools forward. 218 00:36:27.930 --> 00:36:33.210 WLWV School Board: One way that we retain our superintendent is through the competitive compensation. 219 00:36:34.290 --> 00:36:42.270 WLWV School Board: This year the suffering Internet contract of free of charge, with the consultants provided by the coalition of Oregon school administrators. 220 00:36:43.020 --> 00:37:03.390 WLWV School Board: Based on the consultants comparative analysis of surrounding light side districts and a review of similar superintendent contracts, I am proposing that we agreed to a 4% increase in the superintendent salary and an additional $600 per month for tax shelter annuity. 221 00:37:05.040 --> 00:37:21.510 WLWV School Board: Additionally, the superintendent may elect not to use one or more days of her 20 school days of vacation with pay and she may have said sell back or differ up to 10 days accrued vacation in. 222 00:37:23.820 --> 00:37:29.010 WLWV School Board: Up to 15 days 2022 23 and up to 20 days and the. 223 00:37:30.750 --> 00:37:33.480 WLWV School Board: school year and every year thereafter. 224 00:37:34.740 --> 00:37:46.680 WLWV School Board: The verb vacation days may accumulate over multiple years and after 60 days they can carry forward from any one year to the next, the superintendent may elect anytime to sell. 225 00:37:50.580 --> 00:38:00.690 WLWV School Board: Finally, while the budget for travel and technology expenses did not change the contract now separates those funds and can dispute categories increasing clarity about the purpose for the. 226 00:38:01.920 --> 00:38:14.250 WLWV School Board: The contract is hereby extended for one additional here, therefore, the term of this contract out in June 30 2024 semesters extended modified or terminated. 227 00:38:17.790 --> 00:38:26.400 WLWV School Board: As a board, we hope that our phrase for so many a darker ludwig's accomplishments is heard by her for team and our Community. 228 00:38:26.850 --> 00:38:37.680 WLWV School Board: And that are constructive feedback about areas for improvement demonstrate our willingness to engage with different conversations and the commitment and have to be an effective school board. 229 00:38:38.640 --> 00:38:48.180 WLWV School Board: We trust that our feedback and our contract amendments demonstrate our dedication to Dr Kathy Ludwig and our desire to retain and inspire her superintendent. 230 00:38:50.130 --> 00:39:00.210 WLWV School Board: And conclusion Dr level has made it very clear that her success with the superintendent possible because of the hard work and dedication of her administrative account. 231 00:39:00.570 --> 00:39:10.500 WLWV School Board: The licensing classified staff and our parents and Community partners, she is the first to recognize that she does all this work within a team and the Community. 232 00:39:11.010 --> 00:39:22.500 WLWV School Board: And it is present in this letter of violation with the recognition of all of you who contributed to the success of our superintendent there by building a successful solution. 233 00:39:23.730 --> 00:39:26.310 WLWV School Board: sincerely seeking your Vice chair. 234 00:39:31.830 --> 00:39:40.920 WLWV School Board: One question that was Fred is that the contract was approved and that's our next step, so the actual. 235 00:39:45.810 --> 00:39:46.230 WLWV School Board: Correct. 236 00:40:04.050 --> 00:40:12.810 WLWV School Board: Thank you very much for your service, this year, medical and very difficult choice here. 237 00:40:13.980 --> 00:40:32.910 WLWV School Board: are appreciated the House was your ability to carry forward with work of educating students on the safety, you know the black instructing facilities me all the work along it to the ups and downs interesting times that the. 238 00:40:34.050 --> 00:40:45.540 WLWV School Board: product as well to share with constant changes to the way in which we were able to deliver education for students and you twisted and you need this twists and turns. 239 00:40:47.130 --> 00:40:55.230 WLWV School Board: But what outwardly seems like a great deal of ease and I know it was a very, very difficult task, time and time again. 240 00:40:55.800 --> 00:41:04.410 WLWV School Board: As well as and there ever a time to be able to put the work or district aside, for example, the SRM or. 241 00:41:04.980 --> 00:41:21.000 WLWV School Board: or or joint equity sentence with our cities or any of the other countless interviews with you in a normal year that in this tough year in could have chosen to fork out and you never shied away from Sam, of course. 242 00:41:24.180 --> 00:41:24.960 WLWV School Board: analysis. 243 00:41:26.910 --> 00:41:28.710 WLWV School Board: Something that really resonated with me. 244 00:41:31.290 --> 00:41:32.550 That I really appreciate it. 245 00:41:42.000 --> 00:41:57.000 WLWV School Board: So with that insert not talking over anybody else do they have been before then, is that the contract do I have emotionally Chelsea you think that you're. 246 00:41:58.380 --> 00:41:59.700 WLWV School Board: Proposing yeah i'm happy. 247 00:42:00.930 --> 00:42:05.310 WLWV School Board: I know that we improve this predicament contract, as I described in this letter. 248 00:42:09.210 --> 00:42:12.420 WLWV School Board: Very second a second excellent Thank you. 249 00:42:13.890 --> 00:42:17.280 WLWV School Board: Chelsea need emotion, let me. 250 00:42:18.420 --> 00:42:18.750 WLWV School Board: Listen. 251 00:42:21.030 --> 00:42:23.100 WLWV School Board: tops I received. 252 00:42:26.670 --> 00:42:26.880 WLWV School Board: This. 253 00:42:28.290 --> 00:42:38.280 WLWV School Board: record is a word per cent increase to salary and additional $600 per month in a tax, shelter and new any. 254 00:42:39.420 --> 00:42:41.670 WLWV School Board: 20 days of school vacation. 255 00:42:43.050 --> 00:42:47.910 WLWV School Board: With a chillax not to use those days. 256 00:42:55.980 --> 00:43:17.460 WLWV School Board: Myself back at the frog up to 10 days of vacation after 15 yeah the changes here for so for 22 is 10 days for the year 2023 is 15 days and up to 20 days for the third year of the purpose of other turn turn here 23 to 24. 257 00:43:19.980 --> 00:43:23.550 WLWV School Board: And chrissy seconded that is their discussion. 258 00:43:25.200 --> 00:43:29.100 WLWV School Board: done yeah first at Chelsea for for. 259 00:43:30.270 --> 00:43:35.580 WLWV School Board: Good you did a really good job, the other five different posts on this. 260 00:43:36.840 --> 00:43:44.640 WLWV School Board: Because he tells me something you did this has been a few years ago and humbled that much better job I did that. 261 00:43:46.620 --> 00:43:48.630 WLWV School Board: Ultimately i'm going to be going, yes, not X. 262 00:43:49.680 --> 00:43:52.470 WLWV School Board: y what it is for not working with us district. 263 00:43:54.150 --> 00:44:07.980 WLWV School Board: hang up for me is that i'm a nap 70% increase in total compensation and, as I as i've expressed or executive session I simply believe that in a cash purchase to greatly increase so we're happy to say. 264 00:44:18.330 --> 00:44:21.150 WLWV School Board: Alright, without further ado, please call it. 265 00:44:23.430 --> 00:44:25.200 Kelly Douglas: Yes, ginger Fitch. 266 00:44:27.420 --> 00:44:28.410 Kelly Douglas: Christie Thompson. 267 00:44:30.570 --> 00:44:31.530 Kelly Douglas: dylan heights. 268 00:44:33.720 --> 00:44:34.440 Kelly Douglas: kelsey king. 269 00:44:36.480 --> 00:44:37.380 Kelly Douglas: regen mala toy. 270 00:44:39.390 --> 00:44:41.190 Kelly Douglas: Thank you motion passes for the one. 271 00:44:48.750 --> 00:44:57.210 WLWV School Board: I just want to again thank you, I know this is always a challenging part of the process, as you mentioned, with. 272 00:44:58.080 --> 00:45:07.740 WLWV School Board: Five individuals trying to get collective decision, I want to recognize vice chair King for two years now, who has stepped up. 273 00:45:08.610 --> 00:45:23.220 WLWV School Board: To, not only do this role, but what has meant a great deal to me is really invest in incredibly helpful feedback to my development as superintendent and to me that's that's what means more than anything in this process is that someone. 274 00:45:24.360 --> 00:45:34.230 WLWV School Board: wants to see it's like a good teacher, you want to see your people learn grow and Chelsea took that approach and that's been there all along the way these last two years. 275 00:45:34.950 --> 00:45:53.340 WLWV School Board: We often say to our teachers there's three criteria are really good feedback, the clear the specific be kind, and then you know you'll have seven receptive to the feedback and I will say this for this consistently done that, for me, you've been credibly clear. 276 00:45:54.390 --> 00:46:07.710 WLWV School Board: Around areas where you saw our team and myself leading well you've also been very clear areas where you have the pulse of the Community, the past as parents yourselves, where you at where we can do better. 277 00:46:08.550 --> 00:46:17.100 WLWV School Board: And you did your job exactly how you should, which is tell us that and even when they're strong relationships, it is easier to maybe. 278 00:46:17.640 --> 00:46:29.130 WLWV School Board: Soft coat something you didn't and I can take them for that work better school district, because you lead into that so thank you for being clear these specific being kind along the way. 279 00:46:30.540 --> 00:46:42.780 WLWV School Board: Again I just enjoyed working with each one of these sentiments that share country outgoing go to contain also to Christie and Chelsea and i'm looking forward to working with the two of you, and the new school board. 280 00:46:44.340 --> 00:46:48.990 WLWV School Board: i've read all the comments thoroughly, as you know, I do, I take everything their heart. 281 00:46:50.430 --> 00:46:55.830 WLWV School Board: I for separate over those things that I didn't do well enough I fester over. 282 00:46:57.690 --> 00:47:00.450 WLWV School Board: sleep over them because for me. 283 00:47:02.310 --> 00:47:10.290 WLWV School Board: I don't want to let anyone down, and I feel often those comments i've let my team down with remarkable and they've worked. 284 00:47:11.340 --> 00:47:16.230 WLWV School Board: incredibly hard and tirelessly and to them, you know. 285 00:47:17.700 --> 00:47:26.100 WLWV School Board: The shortcomings reflected in the fabric, ones that I commit to working on better because I greatly respect to the school district. 286 00:47:26.550 --> 00:47:39.390 WLWV School Board: And I regret that I didn't lead them in ways that I could have this year, as you pointed out, and do it better, so I commit to them, and thank you for giving me that opportunity for three more years to continue surface school district. 287 00:47:41.250 --> 00:47:43.500 WLWV School Board: You know, ultimately, my hardest with students. 288 00:47:45.180 --> 00:47:50.340 WLWV School Board: And going to a unified gave you this afternoon, but, at the last minute This, for me, was what. 289 00:47:51.420 --> 00:47:55.140 WLWV School Board: I needed to do going into this meeting, to remind me why I do this work. 290 00:47:56.280 --> 00:47:58.680 WLWV School Board: And we it's hard, especially during the pandemic. 291 00:48:00.000 --> 00:48:06.420 WLWV School Board: that's what we need those opportunities for students, even more, because they remind us of why we do this work so. 292 00:48:06.930 --> 00:48:16.230 WLWV School Board: Thank you for all the time that you take several times a year to give specific feedback examples you take that role so seriously into the vice chair. 293 00:48:16.800 --> 00:48:28.110 WLWV School Board: And then we need any deliberate over it, I make goals around it, we are going to do a communication audit response to your noticing things around how we to district can get. 294 00:48:28.770 --> 00:48:35.940 WLWV School Board: Ahead of some of those top topics that probably always stay hot essentially the weather call hot topics, but certainly. 295 00:48:36.390 --> 00:48:54.570 WLWV School Board: If there's ways, you can get better if ever committed to doing that and have that that audit lined up for the summer and she knows so know that I read your comments and I take them seriously, I take this district seriously my work and I appreciate your support me along the way for trust. 296 00:48:55.650 --> 00:49:01.020 WLWV School Board: But also, ultimately, that you stepped up to continue to eventually do better on behalf of the district. 297 00:49:02.700 --> 00:49:07.890 WLWV School Board: So thank you get it i'm truly grateful and humbled by the contract and. 298 00:49:14.940 --> 00:49:19.080 WLWV School Board: Right and that brings us to the conclusion of this. 299 00:49:20.220 --> 00:49:22.080 WLWV School Board: For me, to have a new. 300 00:49:24.390 --> 00:49:30.120 WLWV School Board: session set for 20 years from today, next Monday. 301 00:49:31.560 --> 00:49:35.010 WLWV School Board: I will now be likely available to attend that. 302 00:49:36.030 --> 00:49:39.450 WLWV School Board: Number but water levels of the West is drying up email. 303 00:49:43.500 --> 00:49:45.510 WLWV School Board: So I will be joining. 304 00:49:46.860 --> 00:49:47.760 WLWV School Board: You guys so. 305 00:49:49.080 --> 00:50:02.670 WLWV School Board: It is by ensure that we get the contract for the construction of festivals coming on Sir is what they anticipated and then there is the potential that we will also have. 306 00:50:04.110 --> 00:50:14.970 WLWV School Board: The certified associations potentially their contract before so just depends on how those discussions guy and adopted he's made at one. 307 00:50:16.230 --> 00:50:20.790 WLWV School Board: Financial this kind of housekeeping as we wrap up it's not unusual just. 308 00:50:21.960 --> 00:50:25.620 WLWV School Board: financial adjustment, or something, and you talk about tomorrow. 309 00:50:30.300 --> 00:50:32.460 WLWV School Board: Free should be relatively new to me, so we. 310 00:50:33.630 --> 00:50:39.600 WLWV School Board: have some no surprises alright with that we will conclude this work session, thank you all.