WEBVTT 1 00:00:01.829 --> 00:00:05.490 Regan Molatore: All right. Welcome to this. 2 00:00:07.230 --> 00:00:26.100 Regan Molatore: Work session or the Westland Wilson Ville school board and we are starting at just a few minutes late, in case there's members of the community following as we have just wrapped up in executive session that preceded this meeting and Kelly, would you please call role. 3 00:00:27.570 --> 00:00:28.440 Kelly Douglas: regen Mela try 4 00:00:29.100 --> 00:00:29.520 Here. 5 00:00:30.660 --> 00:00:30.960 Kelly Douglas: Down. 6 00:00:32.160 --> 00:00:32.670 Dylan Hydes: Here. 7 00:00:33.330 --> 00:00:35.130 Kelly Douglas: Ginger Finch here. 8 00:00:35.910 --> 00:00:36.750 Kelly Douglas: Cassie King 9 00:00:37.140 --> 00:00:39.060 Kelly Douglas: Here Christie Thompson. 10 00:00:39.510 --> 00:00:40.860 Kelly Douglas: Here. Thank you. 11 00:00:42.030 --> 00:00:50.100 Regan Molatore: Alright, thank you. And next to move on to communications and comments from our city and due to 12 00:00:50.760 --> 00:00:59.100 Regan Molatore: Our not meeting in person and a coven restrictions. We've been accepting our community comments and input via email. 13 00:00:59.580 --> 00:01:08.040 Regan Molatore: And up that it's email that is sent to Kelly Douglas our board Secretary and our cutoff time because of the volume of which we've been receiving 14 00:01:08.610 --> 00:01:13.380 Regan Molatore: Through this process, which I think email process is easier for people so they reached out to their award. 15 00:01:14.310 --> 00:01:29.220 Regan Molatore: We were cutting off submission time at 9am until all input that was received before 9am is what we will list off this evening, and if you sent us emails. After that doesn't mean we won't receive it, or read it, it just means 16 00:01:30.270 --> 00:01:34.980 Regan Molatore: We set that cut off. And so you'll just be pushed to the next meeting and 17 00:01:36.180 --> 00:01:44.700 Regan Molatore: Also, obviously, anytime he wants to communicate school board, you're welcome to do that. You don't just have to do it as part of our public input process. 18 00:01:46.020 --> 00:02:00.720 Regan Molatore: We like hearing from you. So, um, while this is a bit probably have an oversimplification of the comments we received. I am just going to read off the names from which we received input and then 19 00:02:02.820 --> 00:02:12.030 Regan Molatore: So, for example, our well when we any Porter submitted one comment with regards to in person learning. We had roughly 41 comments. 20 00:02:12.630 --> 00:02:27.210 Regan Molatore: From individuals who expressed reservations or we're discouraging the addition of gender neutral restaurants and those were from Amy Porter Hannah Kelso Dennis and Jeannie Ortega any McKnight Brittany, wha 21 00:02:27.690 --> 00:02:33.300 Regan Molatore: Janet burns Sharon Cunningham, Sophia Hi leg Margaret Jeffries 22 00:02:33.630 --> 00:02:42.090 Regan Molatore: And I'm going to pause because board. I also forgot to ask as part of this process of accepting it by email. We have to have board acknowledgement that you had the opportunity 23 00:02:42.480 --> 00:02:56.700 Regan Molatore: To read and review the comments so if you did just nod your head. Okay, thank you. And now I'll return to reading from this list, thank you Brian libel Heidi Klein Jace label and Lillian 24 00:02:57.780 --> 00:03:15.960 Regan Molatore: Tatsumi Julia Tatsumi Nelson Nels northwest Wendy Scanlon Emily durst Keri Russell Cheryl Lauren Wendy Yang Andrea bulls halina Collier Holly. 25 00:03:16.920 --> 00:03:36.960 Regan Molatore: Occur strum Tana a lorry. A very ugly. Amy, ACTUALLY. Tom and Lisa Jensen PC and Kimmy rocker Ben burns he seen Aaron, Brazil, Jeff Dean Cheryl lender manda zuhri 26 00:03:37.980 --> 00:03:46.020 Regan Molatore: Karen granato Tom and Lisa Jensen Laurent burns Claudia reward Mike and Shelly Barrett 27 00:03:47.340 --> 00:03:51.420 Regan Molatore: Kathy Burma Carrie posts month 28 00:03:53.280 --> 00:03:55.230 Regan Molatore: And then we also received 29 00:03:58.140 --> 00:04:01.620 Regan Molatore: Feedback from individuals who are expressing 30 00:04:05.100 --> 00:04:29.040 Regan Molatore: A need or a desire to maintain dendur assigned restrooms. In addition to a gender neutral choice. And that was Amy em half Katie row Lisa and Dave newborn Emily McClellan jack Barrett Jenny and Brian we Burt to me and Casey Rucker Katie and Nels Norquist DINA AND CHRIS edmonson 31 00:04:32.340 --> 00:04:51.810 Regan Molatore: Oh, Pete and Christy post my Jan and Jim business and john and Amy dresser and I hope that I got those assigned right but if somehow I made a mistake. Please know that you read your comment, even if I didn't necessarily read it off here with precise accuracy and 32 00:04:53.760 --> 00:04:55.140 One second. 33 00:04:57.750 --> 00:04:58.920 Regan Molatore: And then ginger. 34 00:04:59.940 --> 00:05:01.830 Regan Molatore: Which you like to give your 35 00:05:02.850 --> 00:05:03.360 Regan Molatore: Comment 36 00:05:04.470 --> 00:05:17.160 Ginger Fitch: I'm an attorney who represent who may represent children and parents and our school district. And should a matter come before the board where my client would be 37 00:05:18.090 --> 00:05:28.770 Ginger Fitch: Material at the the outcome of a discussion or a decision. I would refrain from participating, both in the discussion and the decision without revealing the identity of my client. 38 00:05:31.500 --> 00:05:38.940 Regan Molatore: Okay, thank you. And with our agenda this evening I have shuffled a couple of items we will still start with our 39 00:05:39.720 --> 00:05:49.830 Regan Molatore: The proposed new board policy a CV, but after that discussion. I'm going to move up a district tax levy update 40 00:05:50.460 --> 00:06:00.990 Regan Molatore: So that because I'm asked, we've got guests for the discussion, the policy ABC. We've got Spencer Lewis and he's feeling or sell from SBA and we have our 41 00:06:01.320 --> 00:06:18.240 Regan Molatore: Legal Counsel Peter mercereau joining us, but I'm going to ask also that Peter stay for the discussion on the district tax levy update in the event that we may have questions for him on that topic as well. And then we'll see through the rest of the agenda as it's outlined. 42 00:06:19.590 --> 00:06:22.710 Regan Molatore: So with that, Dr. Ludwig 43 00:06:23.730 --> 00:06:39.030 Regan Molatore: I'm going to turn this over. We had a first read on our board policy ECB, which led to a lot of questions and our invitation to our guests to please join us to help us kind of sort through some of those wondering is in questions. 44 00:06:39.660 --> 00:06:58.260 Regan Molatore: Tonight, it is, it can be a second rate or if the board felt so inclined in it, one to move towards a decision on the policy and the board can do that too. So just know we've got flexibility and what we in on this policy at this time with that Dr. Ludwig, I'll turn it over to you. 45 00:06:59.430 --> 00:07:00.510 Kathy Ludwig (she/her): Hey, thank you. 46 00:07:01.530 --> 00:07:14.490 Kathy Ludwig (she/her): What the board has and what was available for our public was an updated memo that described. Again, the policy and the background on this policy a CB all students belong 47 00:07:15.510 --> 00:07:21.750 Kathy Ludwig (she/her): Why the policy is important for students in Oregon, but also students in our district. 48 00:07:23.190 --> 00:07:28.650 Kathy Ludwig (she/her): And then what was added in the memo based on the discussion from the first read at our last meeting. 49 00:07:29.280 --> 00:07:42.720 Kathy Ludwig (she/her): Was an acknowledgement that questions arose at our meeting that prompted us to then invite both our own general legal counsel as thermometer mentioned but also legal counsel from SBA the Oregon school board Association. 50 00:07:43.770 --> 00:08:01.200 Kathy Ludwig (she/her): who drafted this sample policy that our board considered and again we want to recognize Spencer Lewis who is the OSPF policy director for being here and Haley Purcell who is the OSB a chief legal counsel and director of legal services for being here. 51 00:08:02.160 --> 00:08:07.950 Kathy Ludwig (she/her): Additionally, in the memo based also on some feedback from the school board. The staff did 52 00:08:09.240 --> 00:08:19.980 Kathy Ludwig (she/her): Work with some of the choice tech selections added a sample district equity statement that could be placed at the beginning of the policy. There's a line there that 53 00:08:21.060 --> 00:08:37.710 Kathy Ludwig (she/her): The board could discuss and then again, just the recommendation that in paragraph two and three, where the board could add additional groups or classes in the description about employees or visitors. 54 00:08:39.120 --> 00:08:49.650 Kathy Ludwig (she/her): That perhaps the terms ethnicity and age could also be added to the sample List of classes or it could be left, just as it is with OSB A's language. 55 00:08:51.150 --> 00:08:59.910 Kathy Ludwig (she/her): And then the final recommendation that the district use in this in our policy. The descriptors district instead of school. 56 00:09:01.050 --> 00:09:10.710 Kathy Ludwig (she/her): For the policy, I believe that's a paragraph six that says the district prohibits the use or display many symbols of hate on district or school grounds. 57 00:09:11.070 --> 00:09:19.110 Kathy Ludwig (she/her): And preferring the term district, because we do have learning areas across the district that aren't necessarily schools like crest. 58 00:09:19.770 --> 00:09:24.420 Kathy Ludwig (she/her): And then also, of course, our district office, we would want to make sure this policy pertains throughout the district. 59 00:09:24.870 --> 00:09:29.940 Kathy Ludwig (she/her): So you'll see that addition also in the memo otherwise most the content of the memo was same 60 00:09:30.810 --> 00:09:41.820 Kathy Ludwig (she/her): You've had some more time to look at the policy. I know several of our board members attended the OSB a conference on Saturday, where both Spencer and Haley were present. 61 00:09:42.450 --> 00:09:53.100 Kathy Ludwig (she/her): Also speaking to other school board members and attendees around this policy and some of you did some additional learning on your own, by taking advantage of that OSB a conference. 62 00:09:54.180 --> 00:10:03.900 Kathy Ludwig (she/her): Additionally, we've had conversations with our own legal counsel about this policy, both with our board chair, as well as district staff to talk through it. 63 00:10:05.040 --> 00:10:19.440 Kathy Ludwig (she/her): And so at this time I'm going to turn it back over to you, Chair mala tour to determine if you would like our district council to go first and discuss or if you want to turn it just right over to board members to begin with their questions. 64 00:10:22.710 --> 00:10:24.000 Regan Molatore: No, I think I might 65 00:10:26.310 --> 00:10:38.760 Regan Molatore: Ask, Peter, just to share his thoughts because he did have the opportunity to review our video from our last meeting and I know that in board members and raised some questions right off the bat that they would would carry over to this evening, and maybe he can address 66 00:10:39.960 --> 00:10:48.240 Regan Molatore: Some of those like he had shared with Dr. Ludwig and I last Friday. And then after that, then 67 00:10:49.980 --> 00:11:00.270 Regan Molatore: We can ask, I'll turn it back over to the board for maybe some remaining questions and those questions that we know maybe more within the realm of Spencer or Haley's 68 00:11:01.350 --> 00:11:03.210 Regan Molatore: So Peter, do you, do you mind just 69 00:11:04.980 --> 00:11:05.940 Regan Molatore: Sharing again. 70 00:11:06.990 --> 00:11:09.180 Peter Mersereau: All that's fine. Right. And I'm happy to do that. 71 00:11:10.350 --> 00:11:16.680 Peter Mersereau: As Reagan noted, I did look at the video of the November 9 board meeting. 72 00:11:18.810 --> 00:11:28.590 Peter Mersereau: Frankly, I thought some really good questions were asked, and I would be happy to try to address those questions tonight if they arise again, as well as others. 73 00:11:29.760 --> 00:11:42.000 Peter Mersereau: But in the interim, I've spent some time with the model policy. I reached out had a good conversation with Spencer about some preliminary thoughts. I had, and he was 74 00:11:43.080 --> 00:11:45.510 Peter Mersereau: Good enough to share his thoughts as well. 75 00:11:46.920 --> 00:12:00.630 Peter Mersereau: And I review the administrative regulation promulgated by whole D that that really is the enabling documents, so to speak, that gives rise to this entire discussion about policy. 76 00:12:04.440 --> 00:12:14.850 Peter Mersereau: So I think it's critical that the board have a clear understanding about what this draft policy does and what it does not do. 77 00:12:15.960 --> 00:12:36.390 Peter Mersereau: And I would also encourage the board. If you have questions after the discussion tonight and want to further consider the language in this policy that you do so that you take the time you need. There is no urgency to pass the policy tonight. 78 00:12:37.500 --> 00:12:56.940 Peter Mersereau: The due date literally in the regulation is January 120 21 but I know you're going to have at least one intervening board member or board meetings that perhaps bar. So I would encourage you to take the amount of time you need to understand this policy and make an informed choice. 79 00:12:58.470 --> 00:13:02.160 Peter Mersereau: Candidly, and I think alien Spencer would agree. 80 00:13:03.900 --> 00:13:10.920 Peter Mersereau: O D in this regulation. I think that's put school districts in a really challenging position. 81 00:13:12.150 --> 00:13:13.710 Peter Mersereau: There is no other way to say it. 82 00:13:14.790 --> 00:13:17.220 Peter Mersereau: And it did so without of course 83 00:13:18.240 --> 00:13:22.380 Peter Mersereau: consulting with a broad spectrum of school districts 84 00:13:23.610 --> 00:13:32.820 Peter Mersereau: And I think there's going to be a starting out period now has districts began to look at this language and think about policymaking around it. 85 00:13:33.870 --> 00:13:42.870 Peter Mersereau: And I believe that's possible. And I hope there will be a discussion with odd where some of this language and the regulation. 86 00:13:43.920 --> 00:13:47.970 Peter Mersereau: Maybe wordsmith, and after all it's a temporary regulation right now. 87 00:13:50.970 --> 00:13:57.540 Peter Mersereau: But here are my preliminary thoughts on the language in the draft policy you have in front of you. 88 00:13:59.580 --> 00:14:03.120 Peter Mersereau: I think the key paragraphs are five and six. 89 00:14:04.260 --> 00:14:18.420 Peter Mersereau: Most of the other paragraphs basically our rehab formations of policies that district already has in place relating to employees visitors and anti retaliation. There's no harm and reaffirming 90 00:14:19.500 --> 00:14:21.150 Peter Mersereau: The language and other policies. 91 00:14:22.410 --> 00:14:26.610 Peter Mersereau: But the new language is in paragraphs, five, and six. 92 00:14:27.450 --> 00:14:30.840 Peter Mersereau: And that of course relates to the hate symbols. 93 00:14:33.150 --> 00:14:34.950 Peter Mersereau: I believe that one. 94 00:14:36.180 --> 00:14:39.720 Peter Mersereau: Oh SBA has done here is effectively navigate 95 00:14:41.040 --> 00:14:42.660 Peter Mersereau: A way of moving forward. 96 00:14:44.250 --> 00:14:46.350 Peter Mersereau: With language that avoids 97 00:14:47.880 --> 00:14:55.890 Peter Mersereau: will undoubtedly be a very risky constitutional challenge to what O D has requested. 98 00:14:57.150 --> 00:15:01.140 Peter Mersereau: And it has done so by linking hate symbols. 99 00:15:02.250 --> 00:15:06.060 Peter Mersereau: To what all of us recognize as Tinker standard of disruption. 100 00:15:07.860 --> 00:15:10.740 Peter Mersereau: In other words, what this policy does as Ripley 101 00:15:12.150 --> 00:15:17.550 Peter Mersereau: Is prohibit hate symbols on district property in a district buildings. 102 00:15:19.260 --> 00:15:21.240 Peter Mersereau: And heat symbols are defined 103 00:15:22.680 --> 00:15:23.640 Peter Mersereau: To include 104 00:15:25.050 --> 00:15:33.480 Peter Mersereau: symbols that display an animus towards those with protected status and and this is the linkage I referred to 105 00:15:34.530 --> 00:15:45.810 Peter Mersereau: And the cause a substantial disruption to the learning environment and prevent students from accessing what they need for a full and fair education. 106 00:15:48.390 --> 00:15:58.020 Peter Mersereau: That literally is what we consider to be the rules of engagement, we're dealing with right now based on teaching in the United States Supreme Court. 107 00:15:59.280 --> 00:16:06.390 Peter Mersereau: That is literally how we handle speech that causes disruption without this policy. 108 00:16:07.590 --> 00:16:09.450 Peter Mersereau: And so for example right now. 109 00:16:10.470 --> 00:16:16.380 Peter Mersereau: If a student showed up and Western in high school, wearing a t shirt with a swastika on it or a nice 110 00:16:18.330 --> 00:16:38.400 Peter Mersereau: And administrator would look to that environment, make a judgment call based on the evidence in front of him or her and determine whether or not there was a disruption to that learning environment and then decide, and only then decide whether discipline was appropriate. 111 00:16:39.870 --> 00:16:44.580 Peter Mersereau: But that's a process. It's a process that the courts require us to go through 112 00:16:46.410 --> 00:16:48.630 Peter Mersereau: What is unprecedented. 113 00:16:49.740 --> 00:16:56.850 Peter Mersereau: About this O D regulation is the prescription of specific speech. 114 00:16:58.800 --> 00:17:14.760 Peter Mersereau: There is not the case. I am aware of on a state or federal level, where a court as ever condone it an outright preliminary prohibition of specific speech or specific symbols. 115 00:17:15.750 --> 00:17:25.860 Peter Mersereau: Instead, the Court said said to the contrary, and your policies, say, to the contrary right now that speech generally is protected. 116 00:17:27.180 --> 00:17:31.770 Peter Mersereau: You don't normally pass a policy proscribing speech you pass a policy. 117 00:17:33.000 --> 00:17:46.080 Peter Mersereau: underscoring speech rights and then describe the circumstances under which speech can be limited, but the premise is crispy. That's the beginning premise. So what's unusual about this. 118 00:17:47.160 --> 00:17:53.250 Peter Mersereau: Regulation is that specific symbols are identified and prescribe 119 00:17:54.720 --> 00:17:56.790 Peter Mersereau: That will be the test case. 120 00:17:58.020 --> 00:18:06.360 Peter Mersereau: And again, I think, as written as long as the hate symbols are linked to disruption. 121 00:18:07.620 --> 00:18:13.800 Peter Mersereau: And as long as there is a finding of disruption and a record made, so to speak. 122 00:18:14.880 --> 00:18:16.800 Peter Mersereau: When the symbol appears 123 00:18:18.390 --> 00:18:19.920 Peter Mersereau: And not prospectively 124 00:18:21.480 --> 00:18:21.930 Peter Mersereau: I think 125 00:18:23.130 --> 00:18:46.170 Peter Mersereau: This policy will survive a challenge, but I think it's important to be clear eyed on what this does not do this does not do what O D and the regulation literally asked you to do, which is proscribe nuisance swastikas and the Confederate flag out right because per se. They are disruptive. 126 00:18:48.480 --> 00:18:51.090 Peter Mersereau: I doubt you have authority to do that. 127 00:18:53.340 --> 00:18:55.380 Peter Mersereau: And then the question comes up, well, what if 128 00:18:56.880 --> 00:19:09.180 Peter Mersereau: What if you don't do exactly what OD he has required. Well, number one, I would hope there would be a discussion between now and January one, where other districts raise similar concerns. I didn't 129 00:19:10.290 --> 00:19:16.800 Peter Mersereau: I wasn't able to be there on Saturday, maybe these discussions have already begun maybe alien Spencer can share with us some of the 130 00:19:17.310 --> 00:19:27.240 Peter Mersereau: Input they're beginning to receive. I wouldn't be surprised if those are the kinds of comments that are coming forward. So I would hope there would be a dialogue with odd about that. 131 00:19:28.650 --> 00:19:28.920 Peter Mersereau: But 132 00:19:30.450 --> 00:19:33.630 Peter Mersereau: If there is to be a fight or a test, I should say. 133 00:19:34.680 --> 00:19:40.020 Peter Mersereau: About the constitutionality of an outright per se prohibition specific symbols. 134 00:19:41.280 --> 00:19:45.480 Peter Mersereau: Then I would recommend you let Bill de fight that fight and not you 135 00:19:48.060 --> 00:19:49.020 Peter Mersereau: But it may not come to that. 136 00:19:50.370 --> 00:19:57.450 Peter Mersereau: So in my opinion has worded it as interpreted that way. I've suggested with this linkage to tinker. 137 00:19:58.950 --> 00:20:11.280 Peter Mersereau: I think this draft policy accurately states where we are right now with the teaching from these cases and you have authority to pass it, but it's critical to know what you're doing and not do. 138 00:20:13.290 --> 00:20:14.910 Peter Mersereau: So those are my preliminary thoughts. 139 00:20:20.100 --> 00:20:32.490 Regan Molatore: All right. Thank you, Peter. And since inhaling to we know to that while you've been responsible for drafting this draft policy. We also know that you inherited the language, a problem he were to draft this 140 00:20:33.420 --> 00:20:40.800 Regan Molatore: And board members to if you can use the raise your hand function, we can open up broader questions or 141 00:20:45.750 --> 00:20:46.320 Christy 142 00:20:48.960 --> 00:20:53.790 Christy Thompson: Thank you. Okay. So for my non legal mind and 143 00:20:55.110 --> 00:21:02.130 Christy Thompson: It sounded like what you were saying is, is that there needs to be an association of these hate symbols. 144 00:21:03.180 --> 00:21:10.020 Christy Thompson: With causing a disruption, did you mean by that, that we need to allow kids. The kids are 145 00:21:11.070 --> 00:21:20.130 Christy Thompson: That they are allowed to wear to do that because we have to have in order to defend, we would have to have be able to know a disruption. 146 00:21:21.210 --> 00:21:30.270 Christy Thompson: occurring because of what they were swearing showing or whatever or did I hear that wrong, and which is quite likely no 147 00:21:30.510 --> 00:21:36.690 Peter Mersereau: You didn't hear rock at all. I think here. You've accurately described what I suggested. 148 00:21:38.280 --> 00:21:49.230 Peter Mersereau: It does require I believe that their deeds could be an incident, let's say, a student shows up with a T shirt with a swastika on it. 149 00:21:50.850 --> 00:22:00.150 Peter Mersereau: That has to happen first and then the administrator in the building needs to conclude and needs to base the conclusion on 150 00:22:01.230 --> 00:22:05.640 Peter Mersereau: His or her perception at the time and the level of disruption. 151 00:22:06.810 --> 00:22:12.150 Peter Mersereau: You don't have to wait for all. You don't have to wait for a fight to break out. You don't have to wait for 152 00:22:14.400 --> 00:22:28.440 Peter Mersereau: A riot in the building, but there has to be in our view, based on the teaching of these cases that we've been dealing with in tinker's the league case, there has to be some evidence of disruption and there has to be a finding make 153 00:22:29.880 --> 00:22:35.400 Peter Mersereau: A conclusion reach based on the evidence of disruption before discipline. 154 00:22:36.570 --> 00:22:37.560 Peter Mersereau: Can come forward. 155 00:22:38.910 --> 00:22:46.530 Peter Mersereau: And it's not going to take much with a swastika in a news, you know, frankly, a Confederate flag is more nuanced. 156 00:22:47.910 --> 00:22:52.110 Peter Mersereau: I think you're going to find some districts that are going to say, look, 157 00:22:53.580 --> 00:23:00.120 Peter Mersereau: There won't be any disruption in our district or the Confederate flag, but that's up to them, that's up to their district. 158 00:23:03.300 --> 00:23:04.830 Peter Mersereau: But there's an example of where 159 00:23:06.480 --> 00:23:15.240 Peter Mersereau: There has to be that linkage between disruption and the symbol. And by the way, I strongly recommend and I think Spencer and Haley would agree. 160 00:23:16.200 --> 00:23:29.730 Peter Mersereau: I would not recommend trying to identify any other eight symbols in this policy when you recognize how nuanced. These are what if you had, for example, a t shirt that said build the wall. 161 00:23:31.230 --> 00:23:38.400 Peter Mersereau: You could go on from there and and have all kinds of hypotheticals. And once again, the test should be disruption. 162 00:23:39.450 --> 00:23:44.130 Peter Mersereau: And I think it'd be a mistake to add any other specific symbols to this policy. 163 00:23:50.940 --> 00:23:51.450 Regan Molatore: Ginger. 164 00:23:56.400 --> 00:24:05.970 Regan Molatore: And also, ginger, I'm sorry to and Spencer or Haley to along the way of questions are asked if you have something to interject yourself. No, not will know you want to speak so sorry. 165 00:24:07.170 --> 00:24:07.680 Regan Molatore: Ginger. 166 00:24:08.100 --> 00:24:11.880 Ginger Fitch: So I'm gonna tell you what coke Gill, who is the 167 00:24:13.200 --> 00:24:23.160 Ginger Fitch: Director of the Department of Education said at the school board Association convention on Saturday. 168 00:24:24.450 --> 00:24:38.190 Ginger Fitch: He's glad that this policy came from ask have one student to the Governor and then was considered by the Oregon board of 169 00:24:41.340 --> 00:24:43.740 Ginger Fitch: Helped me out. Dr. Ludwig, what's their preferred 170 00:24:44.190 --> 00:24:45.480 Kathy Ludwig (she/her): State Board of Education. 171 00:24:46.080 --> 00:24:50.370 Ginger Fitch: That's right. So just like we're a board. There's the state board and that board considered 172 00:24:51.870 --> 00:25:13.290 Ginger Fitch: The asked by the governor to implement some kind of policy and then came out with a policy which was then turned into that temporary rule which does say that our requirement is to prohibit the use or display of a swastika news the Confederate flag. 173 00:25:14.400 --> 00:25:16.560 Ginger Fitch: So Curtis, would you pop up. 174 00:25:18.510 --> 00:25:23.610 Ginger Fitch: Either the images I asked for you. So, this 175 00:25:24.150 --> 00:25:24.600 Curtis Nelson: Hold on. 176 00:25:24.960 --> 00:25:29.340 Ginger Fitch: Thank you. This is the problem I have in some of my questions. So 177 00:25:32.430 --> 00:25:36.270 Ginger Fitch: Alright. So this includes a news but 178 00:25:37.770 --> 00:25:54.750 Ginger Fitch: Is hateful doesn't result in disruption of learning. If a student or a staff member or a community volunteer was to have this on a binder. I don't know. But my question then is, 179 00:25:56.250 --> 00:26:10.710 Ginger Fitch: Is the test of disruption is it anticipatory is an actual. What's the level of disruption and in, why isn't, then any policy about 180 00:26:11.400 --> 00:26:24.480 Ginger Fitch: Things that disrupt learning that we can control as opposed to a flat out prohibition on a particular assemble. That's good. Curtis and you can pop up the other one too, because 181 00:26:24.960 --> 00:26:35.790 Ginger Fitch: The reason we have free speech is because sometimes it's political or its intended to convey a message, but it's not 182 00:26:38.010 --> 00:26:46.140 Ginger Fitch: Its purpose isn't to disrupt learning or to be hateful and in and of us in and of themselves, things are 183 00:26:48.510 --> 00:26:55.260 Ginger Fitch: This idea that there's a symbol of hate is problematic for me, not so much with the swastika but certainly 184 00:26:57.060 --> 00:27:06.840 Ginger Fitch: Other things can be used to convey other messages. So thank you. Curtis, that's all. So my questions are, this idea of a case by case basis. 185 00:27:08.880 --> 00:27:11.700 Ginger Fitch: What's the level of disruption. If 186 00:27:13.650 --> 00:27:15.600 Ginger Fitch: A news is found to be 187 00:27:17.400 --> 00:27:30.750 Ginger Fitch: A problem and disruptive in other districts or in one school but not our whole district or statewide. How does that impact our analysis and how does it impact. 188 00:27:32.970 --> 00:27:47.910 Ginger Fitch: Probably more to dr Ludwick, how does it impact our application of this policy when there's so much nuance, but those three items are specifically identified in the 189 00:27:48.420 --> 00:27:58.980 Ginger Fitch: Rule. What about other things that are offensive and affecting people's learnings greater than those three symbols, but we don't mention them so they get less 190 00:27:59.730 --> 00:28:08.970 Ginger Fitch: Focus by those who would be trying to control an environment and make it safe and welcoming. Those are beginning questions I have 191 00:28:18.180 --> 00:28:28.140 Spencer Lewis: And I'm not sure I definitely defer to Peter, if he wants to give first stab at anything as your designated counsel, but I'm happy to answer. 192 00:28:29.490 --> 00:28:34.080 Spencer Lewis: questions as they come through as well. So specifically to the disruption piece. 193 00:28:36.900 --> 00:28:48.360 Spencer Lewis: There's not a clear standard of how big the disruption has to be. And do you have to wait for the disruption to happen. Know that the courts clearly have said that a reasonable anticipation 194 00:28:48.840 --> 00:29:08.250 Spencer Lewis: Now reasonable is a loaded term and difficult to, you know, define in any of these in any sense like this. But that's ultimately what the, the courts would would come to you and you know they would look at what did the administrator site for reasons to believe that there would be a disruption. 195 00:29:09.510 --> 00:29:16.800 Spencer Lewis: And if the court ultimately deemed that it was reasonable. If we look at some of the other cases fights that have broken out 196 00:29:17.850 --> 00:29:22.170 Spencer Lewis: Those are reasonable disruptions, even if they don't involve the entire student body. 197 00:29:22.920 --> 00:29:28.080 Spencer Lewis: You know, so there's not a number of students that it has to impact on, but I think it would be 198 00:29:28.470 --> 00:29:41.130 Spencer Lewis: You know, proportional to the severity, you know, obviously, if it's a big fight between for kids that's different than, you know, for kids, you know, seeing it and you know maybe being troubled by it for a short period, but then being able to return to their 199 00:29:41.790 --> 00:29:48.630 Spencer Lewis: School environment. So it really depends on the severity of the disruption to individual students educational environments. 200 00:29:53.790 --> 00:30:04.560 Spencer Lewis: And I think two other symbols that because I agree with you that there are other symbols that could certainly impact of students educational environments. And for those symbols. 201 00:30:05.430 --> 00:30:10.320 Spencer Lewis: The district will continue to, you know, handle those in the same manner that it has 202 00:30:10.740 --> 00:30:24.030 Spencer Lewis: It may be that if a symbol is worn that student is told a you're not allowed to wear that. And as other students might wear a similar symbol that that prohibition may be expanded to them within, within a school within a district. There's not a clear 203 00:30:24.840 --> 00:30:33.300 Spencer Lewis: You know, the courts haven't said, well, this only applies to this school in this particular you know this grade you know it hasn't said that different 204 00:30:34.650 --> 00:30:45.240 Spencer Lewis: Different court decisions have expanded to the district summer or, I guess, different prohibitions that have been upheld by the courts have expanded out to districts, not just individual schools. 205 00:30:45.960 --> 00:30:56.340 Spencer Lewis: So for those other symbols, they would continue to be processed in the same manner as they they currently are if a district. If you wanted to add something to this. You could 206 00:30:56.760 --> 00:31:05.760 Spencer Lewis: But I agree with Peter that you'd want to be extremely careful there. But again, it would go under the same type of analysis has this cost of disruption. 207 00:31:06.990 --> 00:31:13.710 Spencer Lewis: You know, do we anticipate additional disruption based on that. Another piece of your question was around 208 00:31:15.030 --> 00:31:25.890 Spencer Lewis: Can you know what a disruption in the neighboring district would that count in our district and the courts I and I'd have to go back and double check again, most of the disruption. 209 00:31:27.450 --> 00:31:30.210 Spencer Lewis: Is based on what's happened, specifically in the district. 210 00:31:30.720 --> 00:31:41.850 Spencer Lewis: But the courts haven't specifically said that that's the only type of disruption that they would look at. So I do think there's an ability to, you know, reach out. Now, you're not going to use likely 211 00:31:42.570 --> 00:31:54.690 Spencer Lewis: You know, a situation in another state, as you know, helping you forecast as a disruption. But if a neighboring district had a insert whatever symbol you want had one of those on campus and it created a huge fight. 212 00:31:55.170 --> 00:32:09.060 Spencer Lewis: I think you could consider that as you're looking at, you know, the symbol coming into your district. I think that would help. I think it would be reasonable to bring the experience of that neighboring district in as you anticipate a potential disruption. So 213 00:32:10.230 --> 00:32:16.290 Spencer Lewis: And I doubt I answered all of your questions, but I'm, feel free to shoot them back if if I haven't so 214 00:32:18.210 --> 00:32:25.920 Haley Percell: And I agree with everything that Peter and and Spencer have said, and I'm sure I think that what you're pointing out is 215 00:32:26.760 --> 00:32:33.930 Haley Percell: Percent on the nose of the difficulty that administrators have and sorting through these issues, but like Peter said, 216 00:32:34.320 --> 00:32:48.450 Haley Percell: You know the best that we can expect administrators to do is just use their best judgment at the time that these incidents are occurring, you know, try to give them as much training as we can about a different you know what a disruption would look like, and that sort of thing. 217 00:32:49.860 --> 00:32:59.070 Haley Percell: But they're really going to have to use their judgment. It's really difficult to in advance, say this is exactly what the disruption needs to look like. Because as you know you're an attorney. 218 00:32:59.430 --> 00:33:07.230 Haley Percell: You know, every judge has a different decision on things, you know, you can present a factual situation to one judge and get a decision. 219 00:33:07.440 --> 00:33:19.260 Haley Percell: That it was a disruption and then you could present the same factual situation to another judge and get a totally different result. So I think that, you know, just asking our administrators to do their best to make judgment calls 220 00:33:20.340 --> 00:33:31.140 Haley Percell: And I, and I really, you know, would discourage adding additional symbols to this list as Peter said, Because courts really do frown upon prescribing speech in advance. 221 00:33:32.100 --> 00:33:34.860 Haley Percell: They're called prior restraints on speech and they're just really 222 00:33:35.760 --> 00:33:47.670 Haley Percell: frowned upon. And I think we're going to have just like Peter said some issues just with these three symbols that are in this policy and so adding additional ones, you know, that doesn't prevent us from disciplining students or 223 00:33:47.910 --> 00:34:00.870 Haley Percell: Staff or third parties for using those symbols on our property, but you know having them prescribed, you know, and in advance, it's just it's risky. So those are the only points I would add 224 00:34:02.070 --> 00:34:04.980 Ginger Fitch: I have to follow up questions I can ask them now or later. 225 00:34:07.170 --> 00:34:07.590 Ginger Fitch: Okay. 226 00:34:08.760 --> 00:34:11.040 Ginger Fitch: So if I'm 227 00:34:13.470 --> 00:34:20.970 Ginger Fitch: Are we reason for implementing this is because there have been concerns in the community. 228 00:34:22.320 --> 00:34:23.550 Ginger Fitch: For 229 00:34:24.870 --> 00:34:31.680 Ginger Fitch: swastikas appearing on social media or for a news been in playground. 230 00:34:33.030 --> 00:34:35.520 Ginger Fitch: One question is, is that sufficient 231 00:34:37.530 --> 00:34:45.180 Ginger Fitch: And in terms of our district in our anticipation of disruption to learning and 232 00:34:48.570 --> 00:35:03.660 Ginger Fitch: Cash darn up to none of you have addressed anything other than the Federal Constitution with tinker and isn't it true that the Oregon Constitution actually provides at this point in time, more protections over expressions and what do you anticipate happening there. 233 00:35:06.840 --> 00:35:15.300 Peter Mersereau: Well, the answer your last question is yes the speech rights under the origin constitution, our broader that notice under the Federal Constitution. 234 00:35:18.630 --> 00:35:29.520 Peter Mersereau: I don't know, ginger, that in order to pass this policy, you need to have specific evidence specific incidents in the in the district, frankly, 235 00:35:30.330 --> 00:35:45.630 Peter Mersereau: I'm not aware of a of a single incident which doesn't mean they haven't occurred. I'm not aware of. One occurring. This is not perhaps as great an issue as it is in PPS and perhaps other districts with different demographic mixes. 236 00:35:48.120 --> 00:35:57.300 Peter Mersereau: But again, the, in my view, the key to all this, and I think Haley and Spencer just reinforced this is 237 00:35:58.410 --> 00:36:10.410 Peter Mersereau: An understanding about the process that would take place and the need to have some conclusion and finding of disruption and that is different from what the odd regulation has asking you to do. 238 00:36:11.640 --> 00:36:11.910 Peter Mersereau: But 239 00:36:13.080 --> 00:36:22.980 Peter Mersereau: I believe. And by the way, on that point, I wouldn't worry about what the challenges may be I wouldn't worry about a need to be 240 00:36:24.030 --> 00:36:31.410 Peter Mersereau: To have all district Sam uniform language on this, I would encourage you to do what you think is the right thing to do with your policy. 241 00:36:32.520 --> 00:36:36.180 Peter Mersereau: And policy language from district to district may differ. 242 00:36:37.200 --> 00:36:44.910 Peter Mersereau: I think the core pedigrees or five and six. I think that's what odd wants districts to reaffirm in some fashion. 243 00:36:46.080 --> 00:37:01.710 Peter Mersereau: And again, from a rulemaking standpoint, it's, it's a shame that all the interest groups or not invited to be part of a process before this temporary rule was promulgated and Spencer you alluded, the other day, when you and I talked 244 00:37:02.790 --> 00:37:07.500 Peter Mersereau: And you may not know for sure, but perhaps the ACLU was involved. 245 00:37:09.060 --> 00:37:14.850 Peter Mersereau: In the process, and so that's that's healthy that's that's good news. But do you know one way or another. 246 00:37:15.630 --> 00:37:21.300 Spencer Lewis: I don't have any I i've heard rumors that they were involved. But I don't have any you know any documentation or any 247 00:37:22.350 --> 00:37:23.160 Spencer Lewis: You know anything there. 248 00:37:25.680 --> 00:37:25.980 Okay. 249 00:37:31.170 --> 00:37:31.530 Regan Molatore: Thank you. 250 00:37:32.370 --> 00:37:35.610 Dylan Hydes: You bet I had a couple questions. I wanted to direct a Peter 251 00:37:36.960 --> 00:37:51.840 Dylan Hydes: So first it's hard to imagine a scenario where someone's wearing a swastika that's not going to disrupt education. But my understanding from what you said is that the substantial disruption language is necessary in order to survive attack legal attacks. Is that right, 252 00:37:51.990 --> 00:37:59.670 Dylan Hydes: Yes. Okay. And then second question is am I miss reading this. I mean, is this policy essentially do nothing. 253 00:37:59.970 --> 00:38:12.390 Dylan Hydes: Right. I mean, kids are not allowed. Now to use their First Amendment rights to disrupt education and they won't be able to afterwards. So this is some flowery language, but from a policy standpoint, it's not going to change anything though that 254 00:38:12.510 --> 00:38:19.170 Peter Mersereau: Right, right. This is a reaffirmation of principles. This is on a policy level, the equivalent of what 255 00:38:19.860 --> 00:38:35.160 Peter Mersereau: Cathy just wrote in very strongly worded statement that was sent to staff in the public. This is the policy of equivalent. I think of reaffirming those principles. If you were to ask me, do we need this policy to reflect current law, the answer is no. 256 00:38:36.840 --> 00:38:37.710 Dylan Hydes: Okay, thank you. 257 00:38:44.070 --> 00:38:45.630 Kathy Ludwig (she/her): Peter, could you clarify. 258 00:38:48.030 --> 00:39:00.120 Kathy Ludwig (she/her): You opened by talking about right now. We don't need it because our processes, the student comes, they were it and then we have the conversation about this isn't something you should have warned 259 00:39:01.380 --> 00:39:05.040 Kathy Ludwig (she/her): With this policy, we can preempt that 260 00:39:06.210 --> 00:39:19.440 Kathy Ludwig (she/her): Could districts. Then put in there. This is a question that's come up among colleagues would districts and put in their student rights and responsibility handbook, something that says, Do not wear these symbols we have a policy. 261 00:39:20.190 --> 00:39:30.600 Kathy Ludwig (she/her): So I think that's where the question goes is it's not a wait and see. To see if the speech disrupts but it's a don't even wear or display. 262 00:39:31.140 --> 00:39:35.850 Kathy Ludwig (she/her): Because we've we anticipate there would be a disruption. So it's not allowed. 263 00:39:36.660 --> 00:39:51.090 Kathy Ludwig (she/her): Is that my understanding is that that's what this policy could do for districts. It could allow them to have within their student handbooks and rights responsibility kinds of handbooks or on their website prohibit these symbols right up front. 264 00:39:53.640 --> 00:39:55.410 Peter Mersereau: Yes, Kathy. I think that's 265 00:39:56.400 --> 00:39:57.210 Peter Mersereau: That's a good point. 266 00:39:57.990 --> 00:40:04.020 Kathy Ludwig (she/her): Regarding it goes beyond what we have today in policy today. We wouldn't write those 267 00:40:05.370 --> 00:40:13.800 Kathy Ludwig (she/her): These terms into our handbook, we would just talk about the importance of not disrupting the learning environment. Correct. Right. 268 00:40:14.220 --> 00:40:15.720 Peter Mersereau: I mean, I think you could one 269 00:40:16.200 --> 00:40:17.430 Peter Mersereau: alternative way to go. 270 00:40:17.430 --> 00:40:17.820 Here. 271 00:40:18.900 --> 00:40:21.180 Peter Mersereau: Is if you look at this policy as drafting 272 00:40:22.830 --> 00:40:23.550 Peter Mersereau: You could 273 00:40:25.380 --> 00:40:29.760 Peter Mersereau: I'm not suggesting you unnecessarily make this change, but to illustrate your point. 274 00:40:31.110 --> 00:40:35.910 Peter Mersereau: If the definition of symbol of hate did not call out expressly those three symbols. 275 00:40:36.930 --> 00:40:53.910 Peter Mersereau: You can just leave it symbols of hate, as defined, which includes the disruption and then in a handbook give examples. That's not policy in a handbook and that's what's different about from a legislative standpoint prescribing speech. 276 00:40:55.170 --> 00:40:56.100 Peter Mersereau: In a policy. 277 00:40:57.150 --> 00:40:58.050 Peter Mersereau: preemptively 278 00:41:00.840 --> 00:41:13.320 Peter Mersereau: That is what is so extraordinary about this regulation promote D, but that would be another way of illustrating for students here is unacceptable behavior symbols of hate and you define the symbols of pain. 279 00:41:15.060 --> 00:41:23.610 Peter Mersereau: In the handbook and you can give examples that will have a different legal effect than a board policy, which is a legislative action. 280 00:41:29.160 --> 00:41:29.640 Regan Molatore: Chelsea. 281 00:41:35.070 --> 00:41:43.980 Chelsea King (she/her): Hello everyone. I don't have any additional questions, I listened to the questions for an responses and I attended the 282 00:41:44.940 --> 00:41:56.790 Chelsea King (she/her): SBA webinar on Saturday. I just, if I may just take a moment to share kind of where I'm landing. I would be comfortable passing this policy this evening. 283 00:41:57.630 --> 00:42:03.600 Chelsea King (she/her): What we were told by the state and by OSB a on Saturday is that if there is litigation that they would be 284 00:42:04.470 --> 00:42:12.300 Chelsea King (she/her): Fighting that legal battle and that there would be a lot of backing for local school districts. And so, you know, it's not like our local school district would be 285 00:42:12.990 --> 00:42:20.370 Chelsea King (she/her): Left out on solo. So there's a lot of statewide backing to, you know, uphold this policy and courts should it come to that. 286 00:42:20.880 --> 00:42:35.640 Chelsea King (she/her): And just frankly I think this policy makes sense. And I grew up in rural Southern Oregon schools and it was not uncommon to see a swastika. I don't know if things have changed. You know, it's been a while since I was there. 287 00:42:36.450 --> 00:42:51.720 Chelsea King (she/her): But it wasn't that long ago I was at a parade in seaside where one of the floats was a confederate flag and I felt that my experience of this traditional holiday parade was disturbed. 288 00:42:52.890 --> 00:43:00.750 Chelsea King (she/her): And so it's not difficult for me to tap into some empathy and compassion for the people who have been harmed. Most greatly by these symbols. 289 00:43:01.050 --> 00:43:17.550 Chelsea King (she/her): And to see that by raising these three symbols up to the level of explicit identification like this policy does is the next level and ensuring that our schools are an environment that students feel like they belong. We know that we have 290 00:43:18.630 --> 00:43:36.210 Chelsea King (she/her): And we struggled to have our bypass students reach the same graduation statistics, as you know, our white students. And I think it's important for us to ask what our policies and practices that might be facilitating, you know, not being a welcoming environment. And so while I think we could 291 00:43:37.260 --> 00:43:45.540 Chelsea King (she/her): You know, pick apart this policy about whether or not it would up be upheld in the courts. I think we have the backing. I mean, we need to, we have the mandate. 292 00:43:45.990 --> 00:43:52.920 Chelsea King (she/her): And we have the backing and this is a statewide perspective, this may or may not be an issue in muscle and Wilson ville. 293 00:43:53.430 --> 00:44:05.820 Chelsea King (she/her): But it is across the state. And that's why we had a at least one grade student who brought it to the governor's attention. And so, you know, I think it's worth it to take the stance in the past this policy. 294 00:44:11.970 --> 00:44:13.770 Regan Molatore: Dylan, did you have anything else. 295 00:44:16.500 --> 00:44:27.090 Regan Molatore: Alright, so I'm just in the vein of potentially looking if we're ready to move forward or what we would like to do. Um, oh, Spencer, yes. 296 00:44:27.870 --> 00:44:36.720 Spencer Lewis: I just know we have. I know we haven't addressed to have gingers concerns, really. And I just wanted to. I'm not that I'm going to resolve those concerns. But I want to recognize those um 297 00:44:37.290 --> 00:44:49.140 Spencer Lewis: You specifically asked about, um, there's a swastika in the community and a news on a playground. Would that be sufficient to forecast a disruption in your schools, um, 298 00:44:49.920 --> 00:45:02.460 Spencer Lewis: I think it's going to depend on a number of factors, I think, in and of themselves, maybe not. Um, if the playground, though. I mean, if it was the school playground. I think that changes things. If you have other incidents of racial 299 00:45:03.330 --> 00:45:08.640 Spencer Lewis: harassment or anything like that happening in your schools. And I think most districts across the state have 300 00:45:08.970 --> 00:45:14.790 Spencer Lewis: Examples of where there have been racial incidents happening. I think combining that I think that would help. 301 00:45:15.210 --> 00:45:27.390 Spencer Lewis: An administrator reach a decision that hey you know this is going to cause a disruption part of it also depends on what the disruption to the community was um you know if it was there for six months and nothing ever happened. 302 00:45:28.800 --> 00:45:36.180 Spencer Lewis: You know, then that's not probably not going to help an administrator make that decision, but if it was there. If it caused a disruption in the community. 303 00:45:37.410 --> 00:45:45.240 Spencer Lewis: I don't think that the courts would necessarily say that you can't look outside of your school building when you're looking at something that would 304 00:45:45.840 --> 00:45:56.430 Spencer Lewis: Help you forecast a reasonable disruption. Again, there's not great court court language on that you know that talks about most of them do focus on what's happening in the district. 305 00:45:57.210 --> 00:46:04.950 Spencer Lewis: But I think a reasonable administrator would be aware of what's happening around them and that would that would filter in and impact the decision there. 306 00:46:06.180 --> 00:46:18.030 Spencer Lewis: With regard to the Oregon constitution, um, that's, that's a tricky one. I'm definitely there's not a lot of case law is actually in the school context of where students, Oregon. 307 00:46:18.570 --> 00:46:26.670 Spencer Lewis: speech rights fault. Um, so I you know and the court cases that do talk about that, you know, they really don't 308 00:46:27.120 --> 00:46:40.680 Spencer Lewis: Seem like they would apply in this such a, you know, they, they're not on point, they wouldn't, it's going to be difficult to make an analogy, you know, to use those in favor of of defending this, um, you know, could be done arguments could be made. 309 00:46:41.700 --> 00:46:51.510 Spencer Lewis: You know, I think, I think that is a concern. I think there's a possibility that the Oregon Supreme Court would adopt a tinker like an exception for schools. 310 00:46:51.900 --> 00:47:00.690 Spencer Lewis: Because if we look at it. There's Oregon constitutional right to speech, but there's also writes for students to attend schools in a way that can be effective for them. 311 00:47:01.080 --> 00:47:18.630 Spencer Lewis: And if there's a you know collision of these rights from, you know, different individuals. Those are going to have to be figured out, and I think we would have to leave it to a court to make that decision because there really are no Oregon constitution school speech cases. 312 00:47:25.980 --> 00:47:28.440 Regan Molatore: I intend to do you have something else you wanted to add 313 00:47:30.390 --> 00:47:35.010 Ginger Fitch: If we're trying to determine whether to move forward or not, I have something to say about that. 314 00:47:35.970 --> 00:47:43.230 Regan Molatore: Yeah, that was just, I just know. Like we said, There is no rush. Just, I didn't know where we weren't. It was a pulse check. So what is your thoughts. 315 00:47:43.830 --> 00:48:05.340 Ginger Fitch: I would vote no on the current policy as it is. I been doing research. I think there's information from the southern law foundation that supports research about the actual impact of children in their learning which we could use to support implementing a policy. 316 00:48:06.900 --> 00:48:08.190 Ginger Fitch: I looked back at 317 00:48:10.200 --> 00:48:15.120 Ginger Fitch: Public comments from our students, particularly the Westland high school united student group. 318 00:48:15.780 --> 00:48:28.890 Ginger Fitch: And I actually talked to reached out to last month Milner about those comments and his recollection of what had happened and and what students are saying to me. 319 00:48:29.310 --> 00:48:33.180 Ginger Fitch: And my recollection of our public comments is that it was 320 00:48:33.900 --> 00:48:51.330 Ginger Fitch: It was when people were specifically targeted by language or by action that there was disruption to learning the, the presence of symbols was not the problem in and of itself, or at all. And so I 321 00:48:52.140 --> 00:48:59.190 Ginger Fitch: Would like to tighten up the policy be given a chance to tighten up the policy to tighten up our reasons for 322 00:49:01.650 --> 00:49:05.130 Ginger Fitch: For our decision to take legislative action. 323 00:49:06.150 --> 00:49:13.290 Ginger Fitch: To implement a policy that really impedes free speech rights of students and 324 00:49:14.550 --> 00:49:33.900 Ginger Fitch: So that would be my ass to give a chance to provide a different kind of draft that I think is supportable and and defendable and also creates some boundaries for those who are implementing it. And I think that's really as important is that we 325 00:49:35.970 --> 00:49:44.760 Ginger Fitch: Don't leave up to the discretion when we're going to provide discipline or or not or provide pro his vision for items or not. 326 00:49:45.060 --> 00:49:55.140 Ginger Fitch: I mean even Dr. Ludwig right now is asking about, can we just say, you know, you can't wear red shirts, you know, that's problematic for me as a board member and that's 327 00:49:57.000 --> 00:49:58.920 Ginger Fitch: Why I want to be careful and moving forward. 328 00:50:05.880 --> 00:50:18.750 Dylan Hydes: From a process standpoint, I'm not really interested in looking and spending more time on this because it looks like no matter what we do is just going to be restating or re summarizing existing board policy that exists elsewhere. 329 00:50:22.290 --> 00:50:23.310 Ginger Fitch: So lovely you do 330 00:50:27.870 --> 00:50:36.330 Regan Molatore: Kind of my question for this. I mean, he could make a decision on this, but there's a mandate in place, which, you know, coupled with with it. 331 00:50:37.230 --> 00:50:45.930 Regan Molatore: Or, you know, my, my next wondering is, alright. So, if we have time, like if we were to utilize that time. Like, what would we need to get to where we would want to be 332 00:50:47.520 --> 00:50:55.080 Regan Molatore: And as your chair. I like direction, kind of on one or the other or your superintendent I certain yo would like direction, just so that you know at some point we can 333 00:50:56.460 --> 00:51:06.000 Regan Molatore: Move forward because i i don't know what i mean i guess you know that's the thing, too. So, what, what if this board says no, on this particular policy in language. 334 00:51:07.260 --> 00:51:08.430 Regan Molatore: What happens then. 335 00:51:10.560 --> 00:51:13.800 Peter Mersereau: Well into a circumstance. That's like reading tea leaves. 336 00:51:13.830 --> 00:51:14.580 I mean we have to 337 00:51:16.110 --> 00:51:24.090 Peter Mersereau: Recognize this is not a statute in the legislature that we're dealing with. It's an administrative regulation promulgated by God. 338 00:51:26.550 --> 00:51:38.910 Peter Mersereau: There is a certain amount of flexibility and the administrative processes that deal with these kinds of mandates, there'll be a long dialogue with odd discussion period where 339 00:51:39.960 --> 00:51:52.170 Peter Mersereau: There'll be a from their end. Do you really want to do this from your end. Yes, we do. And then it goes on and on. It could take a year to resolve that, at most, is an administrative type of resolution. 340 00:51:55.830 --> 00:52:04.560 Peter Mersereau: Like again, it may not reach that point there's my sense is, there's an inevitable prematurity about all this right now. 341 00:52:05.820 --> 00:52:21.090 Peter Mersereau: Not only because the target date January one is still six weeks out, but I have to believe there's going to be a significant amount of input from school districts relating to this policy and they're not going to be the same, but the concerns are going to be 342 00:52:24.360 --> 00:52:35.280 Peter Mersereau: So short answer. Reagan I don't know exactly what what happened with an odd if you were to say no, thank you. What, what happened. 343 00:52:38.190 --> 00:52:48.510 Dylan Hydes: To introduce question, what would I do. I think I would, because this would from a substantive standpoint would do so little. I would choose the path that would invite the least amount of conflict. 344 00:52:48.840 --> 00:52:55.890 Dylan Hydes: And so, that sounds like that would be adopting the current policy as it is written as recommended by Mr mercereau 345 00:52:56.310 --> 00:53:07.740 Dylan Hydes: So that way we avoid hopefully litigation from outsiders, but it also avoids the problems with the state for not passing their rule. So I would be inclined to adopt it tonight and move move on to something a little more important. 346 00:53:10.620 --> 00:53:17.730 Chelsea King (she/her): I would, I don't know if that was a formal motion or not, but I'm happy to make a formal motion and or second to that if that was one 347 00:53:18.690 --> 00:53:29.490 Chelsea King (she/her): You know, I do think we've spent. This is our second meeting with lawyers present, you know, three of your lawyers, we could continue to go back to the drawing board on this. I don't know if 348 00:53:30.960 --> 00:53:42.630 Chelsea King (she/her): That's going to be helpful at solving the concerns that are being raised, and I also think yes, really, you know, reducing the risk with conflict is a smart strategy and also I think about 349 00:53:43.290 --> 00:53:52.140 Chelsea King (she/her): The message. And if I tap into my empathy and compassion for the groups of people who have been most dramatically affected by these symbols. 350 00:53:52.890 --> 00:54:01.110 Chelsea King (she/her): That I want to think about what message I want to send to those populations. And when I listened to that. And then I'm inclined to pass it. 351 00:54:01.410 --> 00:54:11.820 Chelsea King (she/her): And to say we support policies and practices that keep these symbols out of our schools. We understand there's some constitutional contradictions, perhaps, that might need to be hammered out in the courts. 352 00:54:12.330 --> 00:54:19.410 Chelsea King (she/her): But these three symbols have no place in our school. They are disruptive and we will write a ours to enforcing 353 00:54:22.110 --> 00:54:22.620 Regan Molatore: St. 354 00:54:23.970 --> 00:54:24.630 Christy Thompson: You and 355 00:54:25.860 --> 00:54:36.660 Christy Thompson: Just as I'm reading Dr Ludwig's memo one of her lines talks about the really requires that districts ESPN public charter schools and others. 356 00:54:37.080 --> 00:54:45.330 Christy Thompson: Receiving state funding for education adopted policy moving symbols of hate and addressing bias incidents by January one. 357 00:54:46.290 --> 00:54:54.150 Christy Thompson: Do I read that is you don't get state funding if you don't apply. You know PR kind of to that. What happens if we don't, I'm just 358 00:54:54.600 --> 00:55:05.910 Christy Thompson: Asking that and then my other question was just to ask share mala tour as the third lawyer on our, on our board just what your thoughts were, because I haven't really 359 00:55:06.690 --> 00:55:22.380 Christy Thompson: I'm just, I, I would be curious to hear what you would have to say. So I guess. Two questions. One, does that mean you know we need to adopt this or there is we don't receive state funding and then to just, you know, quick summary of your thoughts. 360 00:55:26.160 --> 00:55:35.010 Kathy Ludwig (she/her): Maybe I can address the funding one and but I invite Spencer and Haley to certainly add to that comment. Um, I think that that phrase was 361 00:55:36.090 --> 00:55:42.840 Kathy Ludwig (she/her): Added in there with the ruling. In other words, private schools, those who don't get some of the funding or 362 00:55:44.550 --> 00:55:52.200 Kathy Ludwig (she/her): I don't know whether exceptions, you could you could find to that are often not subject to some of ODS regulations. 363 00:55:52.680 --> 00:56:04.770 Kathy Ludwig (she/her): And so this statement was a reminder that those entities which are part of what's called public school entities who receive funding and are under the public school education umbrella. 364 00:56:06.240 --> 00:56:16.350 Kathy Ludwig (she/her): Are the ones that this policy is is having more of the heavy hand of expectation of adopting it may not be that private religious schools or other private schools or 365 00:56:16.830 --> 00:56:27.000 Kathy Ludwig (she/her): Some private charters need to do that if they don't receive funding and don't ever intend to run a receive funding they can kind of run some rules and regulations and policies. 366 00:56:27.450 --> 00:56:41.940 Kathy Ludwig (she/her): You know, there are other ones that apply to all educational institutions, but many private schools do not have to follow some of the same regulations as public school so that that may be what that phrase is pertaining to, I want to be really careful that it's a 367 00:56:43.980 --> 00:56:51.480 Kathy Ludwig (she/her): Leverage of if you don't we take away the funding they could have the right to do that all that Spencer and Haley weigh in on that. 368 00:56:53.250 --> 00:57:01.380 Kathy Ludwig (she/her): But I think it's, it's about the expectation of public education policies that that are being asked by God to public school districts 369 00:57:02.760 --> 00:57:04.110 Kathy Ludwig (she/her): And Spencer Haley. 370 00:57:04.890 --> 00:57:13.260 Haley Percell: And yeah, so you're correct OD he does have the ability to take funding away if schools don't comply with their role rules that they put into place. 371 00:57:13.770 --> 00:57:18.270 Haley Percell: There would be a lot of process as Peter said before that actually occurred so 372 00:57:18.540 --> 00:57:27.720 Haley Percell: Oh, do you would be having conversations with the district saying you guys are not in compliance with standards, where you going to do to become compliant. And so you would have 373 00:57:28.200 --> 00:57:41.520 Haley Percell: Some sort of directive from O D directly to you as a district saying you need to come into compliance before they actually take your funding, but it is a tool and their tool belt to try to get schools to comply with the rules that they put into place. 374 00:57:46.500 --> 00:57:52.200 Peter Mersereau: I think, important to point out this this policy Kathy's point in large part 375 00:57:53.220 --> 00:58:02.610 Peter Mersereau: Does not prescribe a punishment for not complying with the regulation. It does not say you don't do this. Then we're going to take your funds away. 376 00:58:03.240 --> 00:58:13.290 Peter Mersereau: And Haley's right that's always a possibility. If not, if you're a non compliance with the regulation, but that language here is used as a descriptor. 377 00:58:14.310 --> 00:58:20.820 Peter Mersereau: To define which districts are subject to the policy, not to private. But the public school district so 378 00:58:21.840 --> 00:58:27.150 Peter Mersereau: It's not a direct policy. It's not a direct threat in the regulation itself. 379 00:58:29.250 --> 00:58:31.020 Christy Thompson: Thank you for that clarification. 380 00:58:32.700 --> 00:58:38.040 Kathy Ludwig (she/her): I think I would also just maybe suggest to the board as you're working through this 381 00:58:39.780 --> 00:58:40.470 Kathy Ludwig (she/her): That 382 00:58:41.670 --> 00:58:50.100 Kathy Ludwig (she/her): If you need more time, of course, it's there but. Wherever, wherever you end up at the end of this is, it needs to be really clear. I think 383 00:58:50.550 --> 00:59:00.120 Kathy Ludwig (she/her): To also our community and our students what you are saying. At the end of this meeting, if you're deciding to say we're not ready yet. 384 00:59:01.050 --> 00:59:14.370 Kathy Ludwig (she/her): Why, and why you need more time because we do have staff and students and families who will watch this decision and make an assumption or determination about where you stand on hate symbols. 385 00:59:15.210 --> 00:59:25.620 Kathy Ludwig (she/her): They may not watch all of the context of this or know all the processes going through your mind, but they will make an assumption about where you stand on this. We've seen that with some other 386 00:59:27.000 --> 00:59:39.330 Kathy Ludwig (she/her): resolutions that have come before that were very well crafted and yet our community had two very different interpretations of a very well crafted resolution and made some assumptions about what it was saying or what it was not saying 387 00:59:40.320 --> 00:59:44.040 Kathy Ludwig (she/her): If you decide not to adopt this policy at all. 388 00:59:44.760 --> 00:59:59.610 Kathy Ludwig (she/her): It needs to be very clear to the community. The community why that is. Is it because you intend to craft your, your own policy, then that should be very clear up front because we will get community feedback that will assume 389 01:00:00.330 --> 01:00:14.490 Kathy Ludwig (she/her): That this board is okay with some symbols of hate and did not adopt a policy, like other school districts in Oregon and that assumption will be made pretty quickly. So we'll have to be very clear as a board. 390 01:00:15.960 --> 01:00:32.400 Kathy Ludwig (she/her): What the know is about and what they know is not about. And if you say yes, but you have some reservations, you want to come back to it in a year, and maybe review it and adjust the language, six months a year from now, I can say that, certainly as well. But there is a 391 01:00:33.480 --> 01:00:47.220 Kathy Ludwig (she/her): There is a likelihood that if it's a no outright that the community may make an assumption that it's know for a very different reason than maybe what you're intending and so we need to be very clear about that publicly 392 01:00:48.630 --> 01:00:51.870 Dylan Hydes: On move that the Board adopt new policy ECB. 393 01:00:52.410 --> 01:00:53.070 Chelsea King (she/her): I'll suck up 394 01:00:55.980 --> 01:01:04.500 Regan Molatore: All right, it's been moved and seconded. And just from I think everyone's probably been heard, but I'll just answered the part of Christie's question if that's okay. 395 01:01:04.890 --> 01:01:16.920 Regan Molatore: And then I'll see females has any last remarks that we call for a vote Christie i i agree with what will what Dr. Ludwig said was the distinction I was going to make and that is essentially that I you know I think 396 01:01:17.580 --> 01:01:24.270 Regan Molatore: All five of us collectively know and acknowledge that, you know, symbols of hate are in fact disruptive. 397 01:01:25.320 --> 01:01:35.850 Regan Molatore: And and and potentially wide variety of activities and behaviors are destructive and and these aren't the exception. And I don't think that any of the five of us would deny 398 01:01:36.870 --> 01:01:48.930 Regan Molatore: That symbols of hate, especially the ones outlined in this policy are hurtful or that they would create an unwelcoming presence in our school for 399 01:01:49.530 --> 01:02:03.510 Regan Molatore: Summer all students. So that's, that's not really kind of what was that contention and does frustrate me that while well intentioned in disseminating this administrative rule that it's 400 01:02:04.410 --> 01:02:14.040 Regan Molatore: It's dictating action that may knowingly kind of put us in a tough position, although it's really well intended and it gets frustrating. 401 01:02:14.430 --> 01:02:25.170 Regan Molatore: To have state level. You know what they do dictate data to us and what they allow us to do and what they don't allow us to have decision making power over sometimes over time becomes frustrating. 402 01:02:25.470 --> 01:02:33.210 Regan Molatore: And and I hear in the sense that in a lot of the questions that are are being asked, as well as this discussion, but I will 403 01:02:34.890 --> 01:02:45.060 Regan Molatore: In the grand scheme of all the work we do. What's going to move the edge, you know. Delaying this is not going to continue to move our educational dial forward so 404 01:02:46.260 --> 01:02:47.280 Regan Molatore: vote in favor and 405 01:02:48.240 --> 01:02:54.390 Christy Thompson: And can I add on. And I don't know if this is an amendment to the motion. But one thing we didn't address is 406 01:02:54.720 --> 01:03:11.490 Christy Thompson: It Dr Ludwig's memo. She suggested that district staff recommended. Some of the following choice text. And one of them was to add doing he does the memo need to include whether or not we want to add some of that text and it's at the bottom of her memo, you know, 407 01:03:12.600 --> 01:03:16.020 Regan Molatore: The question he does some emotion include 408 01:03:16.050 --> 01:03:17.880 Regan Molatore: Those suggested edits. 409 01:03:18.270 --> 01:03:19.800 Christy Thompson: Yeah, or do we. Yeah. 410 01:03:21.360 --> 01:03:26.370 Christy Thompson: Because I liked the suggested edits. I guess is what I would say I agree with those edits. 411 01:03:28.230 --> 01:03:29.640 Dylan Hydes: Right, since I made the motion. 412 01:03:30.690 --> 01:03:32.970 Dylan Hydes: I will amend my motion to include those edits. 413 01:03:35.220 --> 01:03:36.210 Regan Molatore: Chelsea you second 414 01:03:36.990 --> 01:03:46.020 Chelsea King (she/her): Oh yeah I second. And just to be clear, that would be how it reads right now in the board book right the amendments that are in the brackets are just how I'm reading it right now that's 415 01:03:47.940 --> 01:04:07.500 Kathy Ludwig (she/her): In in my memo. There was a suggestion of adding ethnicity and age to the class groups or leaving it as it is. And then in the memo. There was a suggestion of using the term to district it instead of just school 416 01:04:08.940 --> 01:04:15.330 Kathy Ludwig (she/her): And then adding the statement or in the sample. It says that you can put a district equity statement at the top. 417 01:04:15.990 --> 01:04:28.350 Kathy Ludwig (she/her): There was a suggestion of adding a statement that says, as stated and board policy JB Westland Wilson bill school district is a community of learners who believe that educational excellence can only exist in the presence of educational equity. 418 01:04:29.280 --> 01:04:31.650 Kathy Ludwig (she/her): You can decide if you want to put that statement there or not. 419 01:04:33.150 --> 01:04:35.880 Chelsea King (she/her): Okay, thank you for linking those for me. And yes, 420 01:04:35.910 --> 01:04:37.200 Chelsea King (she/her): My second stands 421 01:04:39.450 --> 01:04:51.090 Regan Molatore: Okay, so we have done emotions with the addition of the items that Dr. Ludwig suggested, and we have Chelsea. Second. Any further discussion. 422 01:04:52.920 --> 01:04:54.720 Regan Molatore: All right, Kelly, please call it Provo 423 01:04:55.710 --> 01:04:56.550 Ginger Fitch: Wait, wait. 424 01:04:57.090 --> 01:04:57.690 Regan Molatore: Sorry. Yep. 425 01:04:57.780 --> 01:04:58.620 Regan Molatore: Okay, sorry. 426 01:04:59.400 --> 01:05:05.760 Ginger Fitch: To Dr Edwards point I will be voting no. But I want a chance to explain my perspective. 427 01:05:06.360 --> 01:05:28.080 Ginger Fitch: Hateful actions and threats and bias are disruptive to students and staff and have no place in our school districts. We have heard over the the 10 year of my time on the board concerns from parents and students about bias and harassment and threats in our schools. 428 01:05:29.100 --> 01:05:31.890 Ginger Fitch: Related to not only race. 429 01:05:32.940 --> 01:05:36.120 Ginger Fitch: ethnicity and gender identity. 430 01:05:38.520 --> 01:05:45.870 Ginger Fitch: We have a policy GB na that prohibits hazing harassment intimidation bullying menacing and cyber bullying. 431 01:05:46.140 --> 01:06:00.240 Ginger Fitch: And we have made statements about from the board and in those policies about our opinion about those things in our schools. This policy prohibits symbols and it's unconstitutional. 432 01:06:00.510 --> 01:06:10.200 Ginger Fitch: And that results from a misguided effort by our Oregon Department of Education. And I don't think the rule will stand up. I don't think it would if we 433 01:06:10.710 --> 01:06:22.860 Ginger Fitch: passed it. It's not that I don't want Dr. Ludwig and her staff and school principals to be able to say, hey, you can't have that on your shirt or you can't have that symbol. 434 01:06:24.150 --> 01:06:36.000 Ginger Fitch: On your things school. It's that the that this is not either think constitutional and that's why I'm voting no. Not that I don't care about our community. 435 01:06:41.880 --> 01:06:44.820 Regan Molatore: Thank you and Kelly, would you please call for a vote. 436 01:06:46.050 --> 01:06:46.920 Kelly Douglas: Again Mela toy. 437 01:06:47.580 --> 01:06:50.160 Kelly Douglas: Yes. Christie Thompson. 438 01:06:50.280 --> 01:06:52.680 Kelly Douglas: I don't see King 439 01:06:52.770 --> 01:06:54.660 Kelly Douglas: I ginger Fitch. 440 01:06:56.310 --> 01:06:57.120 Kelly Douglas: During heights. 441 01:06:57.540 --> 01:06:57.960 Dylan Hydes: I 442 01:06:58.470 --> 01:06:58.920 Thank you. 443 01:07:00.630 --> 01:07:00.930 Regan Molatore: All right. 444 01:07:00.960 --> 01:07:11.190 Regan Molatore: Thank you, everyone, and thank you, Spencer and Haley, for being here and just helping us. Work, work through the nuances and implications of this particular policy and 445 01:07:11.820 --> 01:07:20.730 Regan Molatore: We also know that as representatives of SBA. I'm hoping that you know as you continue to have dialogue at the state level around this policy that 446 01:07:21.030 --> 01:07:34.320 Regan Molatore: To some extent our concerns and and frustrations and over this particular administrative rule can be shared and communicated and hopefully improved as we go forward. But thank you so much for being here in your time tonight. 447 01:07:34.830 --> 01:07:36.210 Haley Percell: Thank you for having us. 448 01:07:36.690 --> 01:07:38.430 Kathy Ludwig (she/her): Thank you so much, both of you. 449 01:07:38.820 --> 01:07:39.360 Haley Percell: Appreciate it. 450 01:07:40.020 --> 01:07:40.320 Right. 451 01:07:44.550 --> 01:08:06.210 Regan Molatore: And Peter. Thank you for staying with us and we will now move on to the next agenda item which we are moving up our under board business, the district tax levy update with Dr. Ludwig Dr. Hughes and then I too have been a part of these conversations from inception. So, all right. 452 01:08:08.130 --> 01:08:08.820 Regan Molatore: Dr. Love, but 453 01:08:09.570 --> 01:08:15.480 Kathy Ludwig (she/her): Yeah, I'm going to turn it over to Dr. Hughes, you did receive a memo from us, that 454 01:08:16.560 --> 01:08:24.300 Kathy Ludwig (she/her): Did describe the situation and what we have tonight is just a presentation that accompanies that memo. 455 01:08:24.900 --> 01:08:30.630 Kathy Ludwig (she/her): With some more numerical figures with it to help you kind of process through the chronology of what occurred. 456 01:08:31.080 --> 01:08:48.090 Kathy Ludwig (she/her): So I want to thank Dr. Hughes and her team for a lot of time that's been spent on this and also think Peter mercereau for joining us for this part of the conversation and also his time and Jim Shannon's time is our legal counsel and as we work through this. So Dr. Hughes. 457 01:08:49.620 --> 01:08:51.420 Son Le Hughes: And even in everyone's so 458 01:08:51.420 --> 01:09:05.670 Son Le Hughes: Nice to see you. So in this presentation I will share with us about at that rate and how a lie. The West lenders and things will be raised well over $3 per thousand. 459 01:09:06.930 --> 01:09:31.680 Son Le Hughes: So in find out tools is the information about that grace our fiscal year 2021 currently Westland, do some fields conducted help out our health by outstanding siri siri thousand three series 2015 CRA 2019 CRA 2020 be and Siri 2026 460 01:09:34.920 --> 01:09:49.080 Son Le Hughes: So as you know, the budget timeline for the business offices in February, I will go out to make was compensable department had to gather accounting information for the backtrack. 461 01:09:49.590 --> 01:10:10.050 Son Le Hughes: And in Mark is a time where we have enough information we build the budget book for the district. So, on March 13 2020 the business office login to the US Bank pivot portal to gather schedule a principal and input do for fiscal year 2021 462 01:10:11.340 --> 01:10:24.780 Son Le Hughes: The information that we've received from the US Bank pivot table showing that a total input and principle that deal by our fiscal year 2021 29.4 million 463 01:10:27.810 --> 01:10:33.660 Son Le Hughes: So here is that detail wreck doubt in Syria 2003 a 464 01:10:34.800 --> 01:10:50.250 Son Le Hughes: US bank on Russ, that the visible views a 13.3 million with zero interest Siri 2015 2.1 million with 7.2 million views in incorrect. 465 01:10:51.270 --> 01:11:11.010 Son Le Hughes: CRA 2019 20,000 with zero input Siri 2020 be 2.1 million what to point 8 million using incorrect Siri 20 can we see euro invincible 1.6 input. 466 01:11:11.760 --> 01:11:31.530 Son Le Hughes: So I told her are 17.6 million views in the principal and a point 6 million views in the internet at up equal the total of 29.4 million that the district on in the principal and interest for fiscal year 2021 467 01:11:33.060 --> 01:11:41.730 Son Le Hughes: So I internalize affecting your life in a debt lie down on the school district, how to submit that's levy to the county 468 01:11:42.780 --> 01:12:02.880 Son Le Hughes: So when I submit that that clever to the county I submitted in the amount of 13.2 million because the total principal and interest views based on us paying Congress is 29.4 million I factor in a small caution with the 2.5% 469 01:12:04.560 --> 01:12:21.570 Son Le Hughes: SO WE LOVE IT. WE LOVE IT HAVE TO DO top, the top today point 2 million and a very typical of addicted to mock up or small question because when we submit for that Plebes there are us many uncertainty of 470 01:12:23.070 --> 01:12:29.310 Son Le Hughes: The actual collection. We never guarantee to receive 100% what we asked for and 11 471 01:12:34.170 --> 01:12:48.630 Son Le Hughes: So on October 19 2020 when I received a hardcopy from black or Mac healthy and the Western mentality informing Ross about the tax levy suffocate. 472 01:12:50.790 --> 01:13:02.190 Son Le Hughes: We recognize that on paper for a show out that grace. A 3.331 $2 of pipe house and instead of $3 per thousand. 473 01:13:03.600 --> 01:13:17.550 Son Le Hughes: So we're reaching out directly to our investment broker Piper center we work. The rest with Miss Carol summers whole CONTACT US Bank regarding to out. Hold on, depth service for fiscal year 2021 474 01:13:18.840 --> 01:13:36.570 Son Le Hughes: The information that this Sam have received from US bank on October 28 with 29.4 million this a precisely the same amount that a business put together received from the US pen, paper on March 15 of 2020 475 01:13:40.140 --> 01:14:00.300 Son Le Hughes: So based on the information that our hypo center receive from US bank on October 28 Piper center recognized that US bank did not take into account the fact that our district grey finance our 2015 born in February of 2020 476 01:14:01.440 --> 01:14:10.710 Son Le Hughes: So when Piper Sandler NOTIFY US Bank about this arrow us spend quickly talk about the data for Siri 2015 in the pivot. 477 01:14:11.790 --> 01:14:24.030 Son Le Hughes: But our theory in their private Pato still remain the same. And I can go in there and viewers. So in here, a snapshot that I have on that day. 478 01:14:24.480 --> 01:14:40.320 Son Le Hughes: When we will walk in with Carol summers and and Carol say he checked back to that pivot table and see less than number in there. So when I go back and look, they talk about a website and they say the problem, they cannot 479 01:14:41.730 --> 01:14:43.710 Son Le Hughes: We cannot open that private table. 480 01:14:50.370 --> 01:15:07.710 Son Le Hughes: So this is a pivot table addicted restate in March 30 2020 is indicated in fiscal year 2021 the data principle deals a 2.1 million and we have to 481 01:15:08.220 --> 01:15:28.920 Son Le Hughes: Do one input deals in December 15 20 23.6 million another input lives in 2015 or 2021 of 3.6 million. So between the principal and interest add up to 9.2 million for Siri 22 482 01:15:32.250 --> 01:15:36.090 Son Le Hughes: This is the actual top own views that Vedic on 483 01:15:37.980 --> 01:16:04.530 Son Le Hughes: So like I mentioned earlier CRA 2012 a separate 2019 series 2020 B and C. These are correct number. The only incorrect it a series in the actual number, the series should have a 2.1 but a principal do and 4.1 on the internet deals so that different is because 484 01:16:05.580 --> 01:16:19.200 Son Le Hughes: Series of house and fixing the brain refinance. We had a principal 2.1 million that introduce is 7.2 million up the total of 9.2 million 485 01:16:20.070 --> 01:16:43.470 Son Le Hughes: But it should be post refinance began with refinances so the number that US Bank should you they should do this one right here, the poetry finance with a 2.1 million pay to defensible 1.4 point 1 million paid to the internet meta total of 6.2 million 486 01:16:44.580 --> 01:16:53.010 Son Le Hughes: So that different between the pre finance and post refinance a 3.1 million. That's the problem that happened. 487 01:16:56.880 --> 01:17:02.820 Son Le Hughes: So we have mixing with our legal counsel and our investment broker. 488 01:17:05.400 --> 01:17:18.900 Son Le Hughes: And our auditor and also our legal counsel and so Richard now and talk with or even Department of Revenue to determine. Was it an action, we should take to correct this arrow. 489 01:17:20.160 --> 01:17:40.260 Son Le Hughes: The Oregon Department of Revenue claimed as there is no procedure to refund the offer to our community member due to the fiscal year, but the recommendation by the Oregon Department of Revenue and how the auditor is that addicted to levy reduce I'm out next year. 490 01:17:41.340 --> 01:17:43.320 Son Le Hughes: too upset this year increase 491 01:17:46.680 --> 01:18:05.550 Son Le Hughes: So they say the top on that deal for fiscal year 2122 we had our own damn with a series 2003 Siri 2015 and Siri 2019 the own death add up equals 17.8 million 492 01:18:06.390 --> 01:18:23.310 Son Le Hughes: The current death is serious 2020 be and 2020 see this ad up is 9.1 million. So the total on there that we have for fiscal year 21 2227 million 493 01:18:24.600 --> 01:18:38.190 Son Le Hughes: This is a correction rate collection, right, because when we say to the county that you're not out. Hold on. Death is 27 million, you know, give collect 27 million for us. 494 01:18:39.600 --> 01:18:53.940 Son Le Hughes: We will likely not receive a phone 27 millions because based on the history that the Investment Company Piper Sandler study the own death, the rate that we collect 495 01:18:55.080 --> 01:19:22.410 Son Le Hughes: It based on 97.5% and a new death is about 96% so our audience is about 96.99% or 97%. So when we say we need 27 million to pay up out there of fiscal year 2122 we need to levy from the county by 27.8 million 496 01:19:24.450 --> 01:19:31.530 Son Le Hughes: And instead of levies 27.8 million because we offer 497 01:19:32.940 --> 01:19:45.900 Son Le Hughes: We offer plan by 3.1 million this year. So we're going to subtract up to a point 1 Million, but That 3.1 million based on 100% rate assumption. 498 01:19:46.920 --> 01:19:59.370 Son Le Hughes: So factor in 97.5% greater assumption that 3.1 becomes 3.109 is that up to a point one. Yes. Seven. Seven. 499 01:20:00.570 --> 01:20:07.530 Son Le Hughes: So the net amount to levy for our fiscal year 2122 will be 24.7 million 500 01:20:08.580 --> 01:20:23.580 Son Le Hughes: So you can see in a memo that we say 23.8 million in setup 24.7 because in the memo. We did not back the indication of between two and a half to 3% of caution. 501 01:20:27.870 --> 01:20:37.440 Son Le Hughes: So in here for fiscal year 2122 Dietrich will submit a thought on eBay to the healthy in the amount of 24.7 million 502 01:20:37.920 --> 01:20:46.590 Son Le Hughes: With what resolve in the act upon rate are 2.6 dollar pipe housing. So in here, you can see 503 01:20:47.280 --> 01:21:06.990 Son Le Hughes: This either projected for 2022 separate value in the county is 9.3 billion. So we take 24.7 million divided by 9.3 billion. We've got to the rate of 2.65 to $9 per thousand. 504 01:21:07.860 --> 01:21:20.250 Son Le Hughes: And after 2021 bond Levy, we have right now. A 3.28312 so the average between this year and next year will be 2.99 to six. 505 01:21:24.150 --> 01:21:34.800 Son Le Hughes: So going forward, out victory or implement the new system called check and balance for submitting tax information to our kaldi to ensure that 506 01:21:36.060 --> 01:21:48.930 Son Le Hughes: Before we will present the lady that we're going to share to the county we ensure that a piper Sandler. Did you at Bank are in agreement with that Darla before we move forward. 507 01:21:50.250 --> 01:22:08.580 Son Le Hughes: Right now, the district is continue to work with US Bank to determine accountability regarding this arrow and for the finance or investment banking institution. We want to make sure if this banking institution is the best. So best inter clouding that are not 508 01:22:11.400 --> 01:22:16.140 Son Le Hughes: That all I have. Right now I'm open for question. 509 01:22:22.530 --> 01:22:28.620 Regan Molatore: And the free to questions. I just would like to add my own 510 01:22:30.060 --> 01:22:53.100 Regan Molatore: Role or participation through this process if that's okay. And I talked to liquid came to me like roughly on October 29 when this over lovey air came to the attention of the districts and had shared hey it's come to our attention. There's been an over over lovey. 511 01:22:54.180 --> 01:22:59.940 Regan Molatore: We need to share this information, but we also need to one figure out how this error occurred. 512 01:23:00.570 --> 01:23:15.900 Regan Molatore: And ensure we have processes or methods in place to know that we will not make this error again and we need to know how we correct this air before we share something like this at a public meeting because all three of those questions will be 513 01:23:17.580 --> 01:23:26.280 Regan Molatore: A common response from our community. How did this happen. Where did it happen, how, how are you going to fix it. And how do you ensure it doesn't happen again. 514 01:23:26.700 --> 01:23:41.640 Regan Molatore: And so between roughly October 29 and last Friday, we were able to work through all the different entities that were involved and help identify and isolate where we felt the error and 515 01:23:42.240 --> 01:23:47.580 Regan Molatore: Originated and was caused and we wanted to know whether this was district error. Was this a banking error. 516 01:23:47.850 --> 01:23:58.140 Regan Molatore: Where, where was this because if it's district or we need to not do it again. So banking air that we need to have a check in place to ensure that it doesn't happen again, and at the conclusion of Friday. 517 01:23:59.610 --> 01:24:08.790 Regan Molatore: While the bank was not inclined to share that, you know, admit fully that it was its air it likes to say that we didn't read the pivot tables correctly. 518 01:24:10.020 --> 01:24:17.430 Regan Molatore: We also have emails from the bank and we asked them, like, hey, what was the let me. What was the mountain, the pivot table, we should have 519 01:24:17.970 --> 01:24:22.260 Regan Molatore: I don't know the proper language assessed are made are mathematical terminations around 520 01:24:22.620 --> 01:24:31.110 Regan Molatore: You know the banker, send us back the exact same thing that we took from the table. So the bank itself use its own table and made the same error. 521 01:24:31.620 --> 01:24:43.590 Regan Molatore: That we did, um, which which tells me that the table was incorrect and and through our discussions. It was like okay well you know we 522 01:24:44.280 --> 01:24:56.250 Regan Molatore: We utilize the bank as our PE agent and our escrow agent. So for the specific purpose of calculating these tables from which then our district can draw this information and we 523 01:24:58.200 --> 01:25:05.940 Regan Molatore: We drew that information and information on the table that we drew was incorrect. So that's, that's how the error occurred. 524 01:25:06.480 --> 01:25:18.330 Regan Molatore: On the, what do we do about it now is, you know, we spent time talking with our legal counsel with with our consultants that Piper Sandler, and with the bank itself to 525 01:25:18.810 --> 01:25:34.020 Regan Molatore: Ensure like one who made the mistake. And how do we ensure this doesn't happen again. And at the end of the day, we probably can't like, well, banks aren't known for making errors, it does in fact happen and and we can't necessarily trust that 526 01:25:35.100 --> 01:25:39.750 Regan Molatore: What's our pivot table will be correct going forward as a result of this this this error. 527 01:25:40.200 --> 01:25:57.840 Regan Molatore: And will be a better system as a result of that, because now we're going to have to have some sort of check in place to ensure the accuracy of those numbers that appear in the tables as far as corrective action, um, you know, we were we were advised that 528 01:25:58.920 --> 01:26:16.950 Regan Molatore: There really aren't any methods of corrective action outside of making a change in the following and kind of an adjustment of corresponding adjustment in the following tax year and that information that that advice that that was the only method came from. 529 01:26:18.270 --> 01:26:28.380 Regan Molatore: Our Department of Revenue or County, Texas. Tax assessor's office. Our legal counsel and our legal counsel and also consulted. 530 01:26:29.430 --> 01:26:41.460 Regan Molatore: We have saying our districts name or entity, but with a couple other financial institutions to determine if there were other ways to go about this and that, you know, the resounding response was, 531 01:26:42.600 --> 01:26:46.320 Regan Molatore: You can take corrective action in the following next year. 532 01:26:46.800 --> 01:26:56.970 Regan Molatore: So I'm from, you know, knowing about this or having this kind of raised to our attention on October 29 until today, October 26 was roughly 533 01:26:57.300 --> 01:27:13.530 Regan Molatore: You know 18 days to to sort through this, this issue and air and then we definitely want to want to share one that you know unfortunately we had an error that happened and to this is how it happened and three 534 01:27:15.330 --> 01:27:18.750 Regan Molatore: We can adjust for that error in the following texture. 535 01:27:19.890 --> 01:27:22.440 Regan Molatore: So with that, Dylan. I see your hand is raised 536 01:27:27.060 --> 01:27:27.690 Dylan Hydes: Thank you. 537 01:27:29.310 --> 01:27:40.320 Dylan Hydes: I just want to check with the citizen contracts for most people don't use. Do you know the average assess now you have a home in the Westland Wilson's little school district. I mean ballpark. 538 01:27:44.130 --> 01:27:44.580 Son Le Hughes: Yeah. 539 01:27:45.240 --> 01:28:01.380 Dylan Hydes: Okay, I mean my math is if the assessed value of a home is $450,000 understanding that real market is you're going to be higher than assessed values. This is going to be about $150 extra for that household. Does that sound about right. 540 01:28:02.010 --> 01:28:13.740 Son Le Hughes: All right, because that is an Eskimo that I have based on a 200 pounds and home so you have 200 on we can do 400 to 541 01:28:14.880 --> 01:28:32.040 Son Le Hughes: 200 divided by one pounds and multiply by $3 so the property taxes $700 and then the 200 day bye bye 1000 multiply by 3.331 fill it goes and recipes dollar and 24 saying 542 01:28:32.460 --> 01:28:47.490 Son Le Hughes: That the difference between the 200,000 home between $3 $3 happy to send a $60 and 24 cents. So you are right on with your $100 for 400,000 543 01:28:47.550 --> 01:28:52.440 Dylan Hydes: Okay, so about $35 extra per hundred thousand assessed value. I think 544 01:28:53.550 --> 01:29:01.140 Dylan Hydes: And then so if it's $150 extra this year it will be hundred $50 less than its supposed to be next year is that 545 01:29:01.500 --> 01:29:03.690 Dylan Hydes: Right okay um 546 01:29:04.770 --> 01:29:06.750 Dylan Hydes: Don't use. Did we do anything wrong. 547 01:29:09.180 --> 01:29:12.390 Dylan Hydes: As a district where is this 100% on us. Bake 548 01:29:12.840 --> 01:29:30.030 Son Le Hughes: Wait, wait, don't. Did they say, because we based the information on them. They serve at a pain eight. And for us, and in India, grow, they tell us how much we need to pay them in order for them to pay the debt for us. They pay the debt on our behalf. 549 01:29:30.870 --> 01:29:31.620 Dylan Hydes: Okay, so 550 01:29:32.880 --> 01:29:34.350 Dylan Hydes: Good, yeah. 551 01:29:34.470 --> 01:29:51.030 Son Le Hughes: So based on the information that we use we retired from their data information they upload all the information they have 2003 a correct 2019 correct 2020 be and 26 correct 552 01:29:51.720 --> 01:30:15.120 Son Le Hughes: But the only one that grave by name in and it happened in February February, we not only have 2015 refinance, but we also have a new 2020 B and C, so they they have that information correct for us, but they miss that 2015 series. 553 01:30:15.930 --> 01:30:28.590 Dylan Hydes: Okay, so just so I understand it, what I what I hear you saying is that even though this was US banks fault. We now have processes in place so that US Bank can't make the same mistake next year. Is that right, 554 01:30:29.400 --> 01:30:45.060 Son Le Hughes: Well, we have a on October 29 Piper send us send us a spreadsheet that shows us the principal and interest for our series for the nesa on year. So we have that table witness 555 01:30:45.930 --> 01:31:00.030 Son Le Hughes: So I can do that information. And again, the information that you know whatever pay pay an agent that were you in this coming year and say, hey, for this 2021 22 556 01:31:00.750 --> 01:31:03.570 Son Le Hughes: Our levee for this series will be smart. 557 01:31:04.470 --> 01:31:24.180 Son Le Hughes: And then high bystander. Are you operate with Russ and whatever pay an agent to do agree with us. So we need to have three party of green before we move forward. Before I submit that to the county because right now in front of 21 I do that information and I submit that 558 01:31:26.670 --> 01:31:33.210 Dylan Hydes: This does that mean that this can't happen again, even if the US Bank messes up the tables that will be looking for next time. 559 01:31:34.230 --> 01:31:44.550 Son Le Hughes: Correct. If they did not. They did not change a slide for assemble in October 28 when pie by center reaching out to US Bank to say, hey, 560 01:31:44.880 --> 01:32:03.210 Son Le Hughes: Can you send me the tone deaf that Westland, do some deals conducted or for fiscal year 2021 they send her the information that have a. Secondly, the number that I use the business office you a mark when we put the budget together. 561 01:32:04.590 --> 01:32:13.740 Regan Molatore: So Dylan, just like your question is, do we have a method in place to ensure that this will not happen again. And the answer is yes. 562 01:32:14.070 --> 01:32:21.600 Regan Molatore: And hyper handler is a fine you know our financial consultants and advisors, we will pay them to serve as an additional check 563 01:32:22.440 --> 01:32:33.330 Regan Molatore: On what the banks figures are so therefore they were adding a third party in there to verify the numbers that we then would rely on from the bank to ensure their accuracy. 564 01:32:33.690 --> 01:32:34.620 Dylan Hydes: Perfect. Thank you. 565 01:32:40.230 --> 01:32:47.280 Regan Molatore: Sam. You're doing really good. It wasn't that it was just, there's you're you're mired in all the mocking details. 566 01:32:48.480 --> 01:32:49.800 Regan Molatore: And Christy 567 01:32:51.150 --> 01:33:02.670 Christy Thompson: Thank you. And thank you, Dr us for a very specific your charts are helpful and I just appreciate you walking us through that not only what happened, but just also where 568 01:33:03.090 --> 01:33:14.610 Christy Thompson: You know what all the numbers look like. So I kind of have three questions. And my first is, it's my understanding, and I heard that the US Bank is supposed to be preparing a letter for us. 569 01:33:15.870 --> 01:33:27.000 Christy Thompson: That where they admit fault. I'm not sure where that's at. So I'm just curious. I know there's been some back and forth with them. So I'm curious as to where what the statuses of that letter. 570 01:33:27.870 --> 01:33:37.980 Christy Thompson: To I would love to hear what our plan is for communicating this with the disk with with our community and then three and 571 01:33:39.060 --> 01:33:49.860 Christy Thompson: Just speaking to our community. I mean, I know that it may be. It's not a huge amount of difference or more that people pay this year and that next year. We're going to make up 572 01:33:50.400 --> 01:33:58.230 Christy Thompson: But I know in some of our community members minds they will view that is the district used some money for free of mine. 573 01:34:00.060 --> 01:34:08.970 Christy Thompson: And so just curious how what the message will be there. How we can appeal, you know, getting out in front of that of our community members. 574 01:34:10.200 --> 01:34:11.820 Christy Thompson: That might have 575 01:34:12.870 --> 01:34:21.360 Christy Thompson: Share concern is probably not strong enough word, but their thoughts about the district having some of their free money for a year. 576 01:34:24.360 --> 01:34:33.390 Son Le Hughes: So on fighting, we see the second left though phone US Bank based stand up this first letter on November 2 577 01:34:34.530 --> 01:34:35.340 Son Le Hughes: We went and 578 01:34:37.590 --> 01:34:42.390 Son Le Hughes: Happy with that letter. So we really work with them. 579 01:34:43.650 --> 01:34:55.530 Son Le Hughes: On Friday, they send another laughter to apologize and do offer that because of this arrow, they would like to waive the fees in this coming year for us. 580 01:34:56.460 --> 01:35:06.300 Son Le Hughes: There are some other language in them in the body that will not hundred percent salsify so we still continue to work with them on that. 581 01:35:08.730 --> 01:35:22.260 Son Le Hughes: Doctor luck with an ice. And now, director of communication will have a meeting tomorrow to walk on communication memos to share to our community member about this incident. 582 01:35:23.460 --> 01:35:23.910 Son Le Hughes: And then 583 01:35:25.050 --> 01:35:35.850 Son Le Hughes: How to get a message out to the community member about that we're not utilizing money you know this money world recorded in the depth surface 300 fund. 584 01:35:36.540 --> 01:35:53.820 Son Le Hughes: And every moment in time. They want to see the pop record. I can show that to them the money is there on it in there. We not utilize any of that money for any other reason waiting for next year to reduce the Navy back for them. 585 01:35:59.850 --> 01:36:00.810 Regan Molatore: And injure 586 01:36:04.920 --> 01:36:07.530 Ginger Fitch: LITTLE CONFUSED. After his how 587 01:36:09.060 --> 01:36:12.300 Ginger Fitch: If we can tell 588 01:36:13.980 --> 01:36:17.040 Ginger Fitch: Our counties. What to lovey. 589 01:36:18.390 --> 01:36:28.530 Ginger Fitch: How could we not have known that this amount that we asked to levy would result in an over $3 rate. 590 01:36:30.810 --> 01:36:32.760 Son Le Hughes: Yes, because good 591 01:36:35.430 --> 01:36:51.210 Son Le Hughes: Because of that total an assessment that top either hold on assessment is based on the estimate and when the, when the county final winner Kathy how the rate they based on the real one. So, in 592 01:36:53.370 --> 01:37:11.340 Son Le Hughes: February when we agreed by names the information that we receive from our investment companies was a dead horse assessment in our kaldi YC that number localize and the number we got how the estimate, not the actual one 593 01:37:12.750 --> 01:37:22.590 Son Le Hughes: So that that hold on asset value can be festival go up and go down. So, based on that effect effect. Great. 594 01:37:25.110 --> 01:37:45.090 Ginger Fitch: If our solution is to adjust downward for the next request. Why isn't always within our control and our knowledge of what we're asking is going to mean because otherwise what you're telling me the solution isn't certain 595 01:37:47.610 --> 01:37:53.430 Son Le Hughes: Correct because their solution by then ideally, and that we based on a student estimate 596 01:37:57.210 --> 01:37:57.900 Son Le Hughes: This one. 597 01:37:59.310 --> 01:38:04.410 Son Le Hughes: 9.3 billion. They say the projected 2020 so 598 01:38:05.790 --> 01:38:08.070 Son Le Hughes: That we received from our investment company. 599 01:38:09.240 --> 01:38:16.320 Son Le Hughes: So, that number could go up slightly awkward Cadel and then one day number go up or go down. It was better. Right. 600 01:38:19.380 --> 01:38:22.200 Kathy Ludwig (she/her): So maybe, maybe, in layman's terms. 601 01:38:24.510 --> 01:38:31.260 Kathy Ludwig (she/her): When we get the numbers again next year principal and interest and we begin to add those together. 602 01:38:32.550 --> 01:38:37.950 Kathy Ludwig (she/her): We will make sure that we deduct the 3 million that we already received this year. 603 01:38:40.740 --> 01:38:50.130 Kathy Ludwig (she/her): So each year we get those numbers from our pain agent and our escrow agent. This is how much you can go out for here's your debt service table. 604 01:38:50.430 --> 01:39:04.680 Kathy Ludwig (she/her): We've made the adjustments. This is your principal. This is your interest. This is what you should go out for. So this is an annual occurrence and each year they send us a letter saying this is your amount that you should go out for 605 01:39:05.940 --> 01:39:14.430 Kathy Ludwig (she/her): This year, they didn't send the letter, they said, we're doing everything electronically go in and it's right there on our pivot table. So that was the only difference 606 01:39:14.970 --> 01:39:25.530 Kathy Ludwig (she/her): But one of the pivot tables was not updated was not accurate with the 2015 refinance, but every year. We do need to ask are paying an escrow agent. 607 01:39:26.250 --> 01:39:40.800 Kathy Ludwig (she/her): About our principal and interest amount. And what's the total that we should be submitting and then we add that 2.5 cushion this year when we get those next room get those numbers, we will manually subtract that 3 million 608 01:39:41.850 --> 01:39:54.840 Kathy Ludwig (she/her): We've put it in a reserve, we're not going to touch it. This year we've already got our bond projects for the year that we know that we're accountable for the money that we need for them. So we'll set that 3 million aside to be applied next year when it should be. 609 01:39:57.720 --> 01:39:58.350 Kathy Ludwig (she/her): Does that help 610 01:40:01.110 --> 01:40:01.470 Kathy Ludwig (she/her): Someone 611 01:40:01.710 --> 01:40:17.310 Ginger Fitch: I'm wondering why we couldn't have taken the dollar amount we got from us paying and calculated it against the anticipated the projected assessed value and already known that we were going to be over $3 612 01:40:18.120 --> 01:40:21.900 Son Le Hughes: This year less than four hours that office as well. Yeah. 613 01:40:22.020 --> 01:40:30.630 Kathy Ludwig (she/her): And I guess we we could have we we count on them to run those calculations and give us the correct amount and not on our staff running them. 614 01:40:31.200 --> 01:40:41.580 Kathy Ludwig (she/her): And coming up with the correct amount. They are the ones that have the software that pivot software that formulas is everything down to that dollar amount 615 01:40:41.970 --> 01:40:49.950 Kathy Ludwig (she/her): With that correct balance. They have the sophisticated software to do that. So we were relying on their accuracy and and that's exactly now. 616 01:40:51.030 --> 01:41:00.600 Kathy Ludwig (she/her): We can't rely on their accuracy anymore. We're going to also run it ourselves. We're going to ask Piper Sandler to run it themselves if they had that software and then make sure the numbers match. 617 01:41:01.350 --> 01:41:02.940 Ginger Fitch: So just to be clear what we're normally 618 01:41:02.940 --> 01:41:05.670 Ginger Fitch: Doing is we're affecting how many bonds. 619 01:41:06.780 --> 01:41:22.830 Ginger Fitch: I don't know, we issued right that's how we're trying to control the tax rate that in a refinancing was part of our calculations of as to which bonds to issue and and so I got it. 620 01:41:24.000 --> 01:41:42.120 Kathy Ludwig (she/her): Yeah and that refinancing of the 2015 bond at the at the time last year made good fiscal sense for our community because the rate had dropped. We ended up saving about 4 million for our community. So we got a better rate we refinanced it and added that into the series. 621 01:41:50.460 --> 01:41:55.710 Regan Molatore: Alright, I cannot tell if Christie DS to have a remaining question or is your hand. Okay. 622 01:41:57.210 --> 01:42:09.210 Christy Thompson: Um, you know, I guess I and I still am not sure about that. Third question I asked, just about. Or maybe you know just feeling like addressing that. 623 01:42:11.010 --> 01:42:17.160 Christy Thompson: I don't know how to word this or how to say just that concern that you know some of our community members lost 624 01:42:17.610 --> 01:42:35.970 Christy Thompson: Their use, and I understand you know it's it's different for different people, but lost the use of that money for a year and because the district has it, and I understand that we're, you know, but I don't know if we need to acknowledge that. I don't know. I don't even know how to go about 625 01:42:37.080 --> 01:42:41.640 Christy Thompson: Policy tightening acknowledging. I'm not sure. And 626 01:42:44.340 --> 01:42:47.490 Christy Thompson: And maybe it's just an acknowledged i'm not i'm not sure that 627 01:42:47.940 --> 01:42:51.210 Christy Thompson: At least acknowledge that that happened. Does that make sense. 628 01:42:51.630 --> 01:43:05.490 Christy Thompson: My concern and and you know i know it's going to be different for different people, but we do have some property. Some people in our community who that could be a pretty large sum of money based on what their property taxes are 629 01:43:10.950 --> 01:43:15.630 Christy Thompson: Or we've also got individuals who will sell a house this year and 630 01:43:17.670 --> 01:43:26.700 Christy Thompson: end up paying what you know anyway. So just some of those scenarios are kind of what I'm, I'm wondering about questioning, or having concerns over 631 01:43:31.770 --> 01:43:33.030 Kathy Ludwig (she/her): Did you want us to answer. 632 01:43:33.810 --> 01:43:34.560 Christy Thompson: Yeah, just 633 01:43:35.640 --> 01:43:38.790 Christy Thompson: Just kind of just your or how we're going to go about 634 01:43:38.820 --> 01:43:39.660 Kathy Ludwig (she/her): Kim. Yeah, I think. 635 01:43:39.810 --> 01:43:41.400 Kathy Ludwig (she/her): I think it's really important now that 636 01:43:42.240 --> 01:43:48.720 Kathy Ludwig (she/her): Yeah, I think it's really important absolutely how we communicate, we need to be open and transparent, we need to explain 637 01:43:49.320 --> 01:44:04.350 Kathy Ludwig (she/her): Exactly where and how the error occurred that the district did not intend for this to happen that our business office did not do faulty math that we didn't purposely want to take, you know, ask for more money this year. 638 01:44:06.210 --> 01:44:10.200 Kathy Ludwig (she/her): For any reason it was as big of a surprise to us. It has occurred. 639 01:44:11.760 --> 01:44:26.700 Kathy Ludwig (she/her): As anyone else when the statement came out and it was a scramble to figure out why those numbers were off that were given to us, and then to discover that the refinance had not been factored in, and had been missed 640 01:44:28.230 --> 01:44:37.410 Kathy Ludwig (she/her): So our, our letter to the community absolutely has to explain as Jamal, a door open the session with you know what happened. How did it happen. 641 01:44:39.630 --> 01:44:49.320 Kathy Ludwig (she/her): And we're looking for that apology from US Bank around that, as well, to our community. And then for us to express that as well. 642 01:44:50.070 --> 01:45:03.720 Kathy Ludwig (she/her): And then to explain to our community. What do we do going forward, how do, how does this get rectified unfortunately the only resolution for an error, like this is that it can't get we can't fix it for anybody until a year from now. 643 01:45:05.070 --> 01:45:14.730 Kathy Ludwig (she/her): And that's, that's just the reality of where it is and I wish we could do it differently. We can't the Oregon Department of Revenue recommends that we do it this way, and they have 644 01:45:15.480 --> 01:45:24.420 Kathy Ludwig (she/her): Reasons for that as well as other financial institutions for this. This is the best way to rectify that for our community and we'll explain that and document that 645 01:45:25.470 --> 01:45:28.230 Kathy Ludwig (she/her): In our explanation that will go out tomorrow. 646 01:45:30.060 --> 01:45:41.190 Kathy Ludwig (she/her): In terms of if a family happens to sell their house in between. Hopefully they receive this information would get it out to them, they could use that information and 647 01:45:41.970 --> 01:45:55.200 Kathy Ludwig (she/her): In their negotiation with a future buyer, you'll be having a less you know tax levy next year. I'd like to negotiate that in the sale. I've paid the extra this year that can certainly happen. 648 01:45:56.790 --> 01:46:08.490 Kathy Ludwig (she/her): That that's been part of the response back from from some of our consultants that that you're not stopping a seller from making that part of a condition with a future buyer. 649 01:46:09.270 --> 01:46:22.080 Kathy Ludwig (she/her): If that's if that's $1 amount that you know something, but that that would be one of the ways it could get rectified. I think for an individual if they were in a position where they were going to sell this year. 650 01:46:23.070 --> 01:46:27.030 Kathy Ludwig (she/her): And knew what that their November taxes next year. We're going to be less than this year. 651 01:46:28.890 --> 01:46:40.500 Christy Thompson: Thank you. And then one last just kind of adding on so I know that, you know, of course, we have our listserv for all of our community members, how do we go about getting this information out to 652 01:46:41.040 --> 01:46:51.930 Christy Thompson: People beyond the school and who so we're affected by this increase levy and do we have plans for that. That won't be on our listserv. 653 01:46:54.870 --> 01:47:08.370 Kathy Ludwig (she/her): And the only way we could do that is, again, you know if if all of our community, you know, taps into the local media we could submit the same letter to the local media beyond that I don't know how 654 01:47:09.570 --> 01:47:16.050 Kathy Ludwig (she/her): If people aren't reading our list serves and aren't reading local media i don't i don't know how we would we would do that unless 655 01:47:17.310 --> 01:47:18.480 Kathy Ludwig (she/her): We wanted to look at a 656 01:47:20.910 --> 01:47:25.290 Kathy Ludwig (she/her): I don't know how we would be able to do that other than mail. But again, 657 01:47:27.390 --> 01:47:28.980 Kathy Ludwig (she/her): We'd have to look into that. I think with 658 01:47:30.510 --> 01:47:33.030 Kathy Ludwig (she/her): Our auditors and our legal counsel around how to do that. 659 01:47:33.390 --> 01:47:41.190 Christy Thompson: In terms of content will be released to media. I didn't realize it was going to be. I was just thinking we were going through our list serves, but we will release something to media. 660 01:47:41.820 --> 01:47:44.850 Kathy Ludwig (she/her): Well, I think you just ask that you yeah 661 01:47:45.330 --> 01:47:51.090 Kathy Ludwig (she/her): Because we could do listeners, but I heard in your question. There are people who don't get the list serves. How could you 662 01:47:51.090 --> 01:47:51.450 Kathy Ludwig (she/her): Get it. 663 01:47:51.630 --> 01:47:54.960 Kathy Ludwig (she/her): Out to people won't pick a listers and I said, The only other way would be 664 01:47:55.620 --> 01:47:59.580 Kathy Ludwig (she/her): You know, to send something to the media and if they choose to print it, that's up to them. 665 01:47:59.910 --> 01:48:00.240 You know, 666 01:48:01.980 --> 01:48:15.750 Son Le Hughes: Oh, another. Another option is to put a memo that we have next to the budget for that. I have a 2021 so whoever review the bucket for 2021 they see that memo explanation. 667 01:48:16.710 --> 01:48:34.980 Kathy Ludwig (she/her): We could also post something on our website. Again, that would require people, you know, accessing it. So again, I don't I we all, we often get prompts back that say I never knew I, you know, how was I supposed to know and there's certain avenues. We can use but we might still miss people 668 01:48:36.570 --> 01:48:37.020 Regan Molatore: They'll see 669 01:48:39.240 --> 01:48:46.680 Chelsea King (she/her): Yeah, I think Christie or you're asking some really good questions and my desire would be to ask us bank. 670 01:48:47.280 --> 01:48:55.290 Chelsea King (she/her): Are they going to send a letter to everybody in our community who overpaid. How will US Bank disseminate the information to the taxpayers. 671 01:48:56.190 --> 01:49:01.830 Chelsea King (she/her): Is US bank going to reimburse people so they can use that hundred and $50 or $1,000 672 01:49:02.340 --> 01:49:10.320 Chelsea King (she/her): That There Is there free money that they're giving out so if we're looking at corporate responsibility, it's clear that this was US banks mistake. 673 01:49:10.710 --> 01:49:17.460 Chelsea King (she/her): We're having a hard time getting a letter from them that adequately addresses their culpability. And so 674 01:49:17.940 --> 01:49:26.640 Chelsea King (she/her): You know, I would say some of those questions that you're asking director Thompson, or should be directed to US Bank, you know, where's corporate responsibility here and 675 01:49:27.060 --> 01:49:41.310 Chelsea King (she/her): You know, I think of businesses that run with like the corporate values around transparency and dignity and I wonder if there are any financial institutions that are be court and can we contract with them. 676 01:49:41.880 --> 01:49:47.850 Chelsea King (she/her): Because they have a state of value of transparency, which is something the district has been working really hard on and we have 677 01:49:48.240 --> 01:50:04.440 Chelsea King (she/her): You know, all these checks and balances in place to to be transparent, whereas US banks structure for that. And so they're great questions. And when we look at corporate responsibility. I think that letter is important. And I think some of these other concerns should be addressed by them. 678 01:50:10.560 --> 01:50:15.540 Regan Molatore: Thank you Chelsea, and are there any other questions or comments on this particular topic. 679 01:50:18.870 --> 01:50:30.270 Regan Molatore: All right. Thank you, borrowing and seeing them and Peter. Thank you for tagging along. I didn't know if there would be potentially some questions posed to you directly about the nuances of what happened and 680 01:50:30.720 --> 01:50:37.410 Regan Molatore: So thank you for hanging in here in this discussion with us and you're more than welcome to get on with your evening, ma'am. Okay. 681 01:50:38.730 --> 01:50:39.450 Regan Molatore: Thank you. 682 01:50:39.900 --> 01:50:40.680 Son Le Hughes: Thank you ball. 683 01:50:43.410 --> 01:50:44.130 Regan Molatore: All right. Alright. 684 01:50:45.420 --> 01:51:00.810 Regan Molatore: Up. We have a an update our bond quarterly reporting date and we have bond committee or Long Range Planning Committee member as well. Kim Jordan journey. Kim. Thank you so much. I know this is going. Later, and you've been here. 685 01:51:01.830 --> 01:51:10.080 Regan Molatore: The meeting. And thank you, just thank you for your time, as well as for delivering this update and report and I didn't know 686 01:51:11.250 --> 01:51:15.900 Regan Molatore: To what extent like remote. Do you want to kick it off. Do you want Kim to kick it off. How are you guys doing this. 687 01:51:16.920 --> 01:51:28.050 Remo Douglas: You know, I really appreciate an opportunity, Kim and I had to speak. Last Friday, briefly, she had some thoughtful questions on on a couple of details to make sure she was fully prepared. 688 01:51:29.040 --> 01:51:44.520 Remo Douglas: I provided a memo in the board packet that kind of looked to extend a little bit more into detail, looking forward, might heard some some feedback from board members that they'd like to see a little more of that. 689 01:51:46.050 --> 01:51:59.010 Remo Douglas: But really, Kim has a great grasp on the status of that quarterly report so I think I'll let her speak to it as the bond oversight committee member and someone who's 690 01:51:59.820 --> 01:52:12.480 Remo Douglas: Clearly, based on our conversation on Friday paying close attention spending a lot of time thinking about this and then obviously, I'll be here to answer any questions or or help Kim if she looks for it. 691 01:52:15.780 --> 01:52:25.500 Kim Jordan: All right, I'm gonna share my screen of the bond report that you guys also have in your packet 692 01:52:26.490 --> 01:52:34.380 Kim Jordan: That way I can just kind of scroll through as I'm talking and and my strategy tonight. Well, first of all, let me say 693 01:52:34.920 --> 01:52:48.780 Kim Jordan: I'm super excited to be here tonight because when I joined the the Long Range Planning Committee, we were still in 2014 so I feel a lot of ownership to this. 694 01:52:49.500 --> 01:52:55.800 Kim Jordan: Because I've been with it from the game. So it's really fun to watch all the stages and whatnot so 695 01:52:56.400 --> 01:53:06.690 Kim Jordan: Anyway, I'm excited to be here and thank you for letting us take the time to go through this and everything. Um, my strategy tonight was just to kind of 696 01:53:07.650 --> 01:53:17.430 Kim Jordan: Re acquaint you with this because the last few quarterly reports have been really short because either they were the end of the 2014 so 697 01:53:17.820 --> 01:53:32.250 Kim Jordan: You know, it's like check we finished we finished that you know there's not a lot of stuff, but the part that we're starting on right now is like really exciting part where everything is happening all the different categories are have different 698 01:53:33.270 --> 01:53:41.580 Kim Jordan: Stages. I am sending and all that. So it's going to kind of just reacquaint everybody with how the report looks and and 699 01:53:42.600 --> 01:53:54.450 Kim Jordan: The financials and I won't do this if I do the next quarterly report, I won't. We won't start from the beginning. And also, if you have any questions, stop me anytime. Sometimes I get going. And then I 700 01:53:55.560 --> 01:54:05.490 Kim Jordan: You know off the rails. So it's a super exciting time for the bond work. There are so many projects in the planning and design phase. 701 01:54:07.230 --> 01:54:15.840 Kim Jordan: 9% is this is your page one 9% of the current funding has been committed. And you can see this on the 702 01:54:16.620 --> 01:54:24.960 Kim Jordan: The way the chart is organized by quarter. So we're in the second bar where Q3 2020 703 01:54:25.590 --> 01:54:35.790 Kim Jordan: So the yellow box represents the monies that have been spent, already the green box represents money that has been committed, but not yet paid 704 01:54:36.330 --> 01:54:47.160 Kim Jordan: And then, as you know, as we go through. Over time, the, the yellow box will get bigger and the green box will get bigger and these big blue box full of it's like it's smaller. 705 01:54:48.180 --> 01:55:03.900 Kim Jordan: So, um, I wanted to just go over this prior I'll see if I can make it a little bigger for you. And because I had questions about this when we had our meeting. So I thought we could just run through as a reminder, the different categories. 706 01:55:04.590 --> 01:55:16.770 Kim Jordan: So these are all the major components of the bond and the budget, there is some changes here that I'll just preemptively explain and they can be represented by this 707 01:55:17.250 --> 01:55:33.030 Kim Jordan: category called program that is where that awesome grant fit where you'll remember that we got the awesome grants, because we were able to pass the following. And that was $7 million and 708 01:55:34.560 --> 01:55:39.720 Kim Jordan: Then in that made up in that 20 years they often grant and then 709 01:55:41.610 --> 01:55:51.930 Kim Jordan: Interests and then the premium from selling the bonds. So that gets got distributed over two of the categories and 710 01:55:54.750 --> 01:56:04.590 Kim Jordan: So you can see right in the approved budget changes that 7.1 represents the awesome grant. So that's why you're seeing a difference there. 711 01:56:07.200 --> 01:56:12.180 Kim Jordan: 8.9 million has been spent up 4% of the current funding. 712 01:56:13.860 --> 01:56:23.970 Kim Jordan: So before we go on from this page. Does anybody want to ask me anything about this because this is kind of the good overview on where we are. 713 01:56:26.310 --> 01:56:27.690 Kim Jordan: Awesome. OK. 714 01:56:29.580 --> 01:56:31.950 Kim Jordan: So the most basic 715 01:56:33.210 --> 01:56:51.570 Kim Jordan: Like if I was going to zoom way out. What I would say is, we've got numerous projects underway with that selection of most of our consultants complete we've done security upgrades at five of the schools, those are mostly can play. And so far, we're on target to me opening deadline. 716 01:56:52.830 --> 01:56:55.410 Kim Jordan: This second page in your 717 01:56:57.030 --> 01:57:03.810 Kim Jordan: Packet is just a list of the consultants that have been awarded contracts and this is worth noting that 718 01:57:04.290 --> 01:57:16.890 Kim Jordan: Because this is, I know, important to the board as well is that the district staff has really made a commitment to doing outreach to the community is done by people of color or the company. Sorry, owned by people of color and women. 719 01:57:18.000 --> 01:57:22.650 Kim Jordan: So this is a good overview of a bunch of the different 720 01:57:23.760 --> 01:57:27.630 Kim Jordan: contacts that we have consultants that reviews so far. 721 01:57:29.910 --> 01:57:30.990 Kim Jordan: Page. 722 01:57:32.310 --> 01:57:47.850 Kim Jordan: Three is talking about the auditorium and renovation at Wilson Ville High School. The design committees then meeting the first round of focus groups have started discussions and work is set to start 723 01:57:48.810 --> 01:57:59.550 Kim Jordan: Summer of 2021 and complete summer of 2023 and you've seen the renderings for for that is all on target. 724 01:58:00.270 --> 01:58:12.600 Kim Jordan: The next page shows. Oh, this is other renderings of how it will look afterwards. You've seen this before, but it's a nice complete picture when you can talk about what's going to happen, and where we're out 725 01:58:15.630 --> 01:58:27.870 Kim Jordan: The second project is the new at Creek middle school at dollars three, one of the things that came up and our meeting about this is it says on here, new middle school, but it actually is. 726 01:58:28.410 --> 01:58:43.080 Kim Jordan: The new at Creek middle school, it will retain its name to avoid confusion and this is obviously a huge project is underway, we've done focus groups, and other one which is coming up. 727 01:58:43.860 --> 01:58:51.360 Kim Jordan: I think it's tomorrow or Wednesday, this week. Yeah, November 18 and then work on that is going to start early. 728 01:58:52.950 --> 01:58:56.550 Kim Jordan: And complete summer of 2023 729 01:59:00.690 --> 01:59:01.050 Kim Jordan: This 730 01:59:02.310 --> 01:59:11.580 Kim Jordan: I'm sure you've all seen this, but this is kind of the rendering of how it's going to look within the space and you'll see there's tons of green space buffer in there, which is nice. 731 01:59:12.840 --> 01:59:22.410 Kim Jordan: And then how it looks. Cut into this side of that incline of the the hill. A nice low profile for the neighborhood. 732 01:59:24.390 --> 01:59:34.440 Kim Jordan: On page seven and eight. The third option high school is representing the design Committee met and design, development is almost complete on this. 733 01:59:34.950 --> 01:59:47.400 Kim Jordan: Land use the application has been submitted and the design was also presented to Stafford Hamlet, the work starts summer 2021 and complete summer 2023 734 01:59:48.030 --> 01:59:57.540 Kim Jordan: So I just want to pause there and know that I just said that three schools are going to complete and open in the summer of 2023 735 01:59:58.050 --> 02:00:11.880 Kim Jordan: Which is a humongous feel for all of her about, in particular, the staff and pulling that off. It's going to be a really big deal and really exciting for for everyone so 736 02:00:14.010 --> 02:00:29.490 Kim Jordan: By. Next, I would. This is the current how AP the old school looks. Currently, this is third option high school and then this is what the new office will look like this will be the new office here and they can do. 737 02:00:31.560 --> 02:00:37.290 Kim Jordan: That without impinging on the other parts where there's classrooms and stuff. 738 02:00:40.440 --> 02:00:50.520 Kim Jordan: Page nine. The next project is stadium parking at West one high school but design committee has met regularly presented the designs at three community meeting. 739 02:00:51.390 --> 02:01:01.950 Kim Jordan: The land use application was submitted to the city of West Flynn and construction is starting this spring completing this summer. So about project. 740 02:01:03.810 --> 02:01:08.970 Kim Jordan: As you know, is independent of the learning spaces so can go on. 741 02:01:10.470 --> 02:01:14.880 Kim Jordan: When the students are there as well as the students get to ever be there. 742 02:01:16.350 --> 02:01:20.220 Kim Jordan: And page 10 is the new primary school at from 743 02:01:21.510 --> 02:01:35.820 Kim Jordan: The design on this will begin in 2021 it's not currently being designed. One of the reasons is that that neighborhood is not Botox quite yet. So if you have to push one of the projects out. This is one of the projects that does not 744 02:01:36.120 --> 02:01:54.840 Kim Jordan: Have the urgency of some of the other school so design will begin 2021 construction will start summer of 2023 and run for that, following year. And on that same property. There's going to be district storage that will be constructed this next summer. 745 02:01:55.950 --> 02:01:59.460 Kim Jordan: On page 11 746 02:02:01.170 --> 02:02:15.060 Kim Jordan: Is the learning with technologies. So I'm in some ways, this has been a little bit serendipitous for us with Povich because identified in the bond was getting 747 02:02:16.620 --> 02:02:32.220 Kim Jordan: students and staff devices. So that was going to happen anyway and then with coven we needed them even more urgently that was already in the plan and the money was already those but I ended up working out really nicely for us. 748 02:02:34.260 --> 02:02:37.230 Kim Jordan: And then lastly is just to 749 02:02:38.430 --> 02:02:47.730 Kim Jordan: List their facility improvements. Some of these projects were able to be bundled together. And so you can save money by bundling like projects together. 750 02:02:48.360 --> 02:02:56.070 Kim Jordan: So I'll run through these. This time, but a lot of them are complete. So we won't mean to talk about them again and 751 02:02:56.640 --> 02:03:06.810 Kim Jordan: When big one will be the renovation. That was middle school so that construction will happen. Summer and Fall of 2021 but on the complete 752 02:03:07.320 --> 02:03:21.780 Kim Jordan: On the completed list is the Roseville HIGH SCHOOL SPORTS lighting that easy Creek traffic refinishing security upgrades that Bloomsbury and Mallory about sun security upgrades theater. Oh Grossman and stuffer. They're done 753 02:03:23.220 --> 02:03:32.070 Kim Jordan: Loring out Stafford done mechanical work at wrestling high MLM it down and then air conditioning. 754 02:03:33.090 --> 02:03:45.240 Kim Jordan: is near and dear to my heart because my kids went to elaborate and suffered through the lack of air conditioning. So this is when the design phase and those at Bolton, figure out Stafford Willamette 755 02:03:46.440 --> 02:03:51.180 Kim Jordan: Those are all in design phase start this summer and then complete when they're done. 756 02:03:52.650 --> 02:04:01.260 Kim Jordan: So I ran through kind of quickly and anybody have any questions for me your feedback. Would you like more would you like 757 02:04:07.020 --> 02:04:25.530 Regan Molatore: Kim. Thank you so much, and they think that this was actually really perfect. I think that in times where there seems to be a more significant amount of change. We like to hear a little more when not a lot of changes taking place, then you know brief updates are welcome. So 758 02:04:26.850 --> 02:04:37.860 Regan Molatore: I think because you're starting off the new bond project. And there's a lot of work going on. I think the presentation was excellent. If my board members share. Otherwise, we can be certain to communicate that 759 02:04:38.580 --> 02:04:38.790 Dylan Hydes: Way. 760 02:04:39.450 --> 02:04:40.980 Dylan Hydes: Thank you. Kim. That was perfect. 761 02:04:41.370 --> 02:04:45.300 Regan Molatore: Okay, thanks. Dylan and Christy. Did you have a question or 762 02:04:45.510 --> 02:04:52.440 Christy Thompson: Comment Yeah, yeah. Just a quick question. Thank you for that and know your presentation was exactly what I wanted to hear my only question was, 763 02:04:53.400 --> 02:04:55.470 Christy Thompson: Understand all the projects where it talked about 764 02:04:55.680 --> 02:05:04.830 Christy Thompson: Student and staff focus groups and my curiosity would be if there are people in the community that want to get involved in those focus groups are there still 765 02:05:05.010 --> 02:05:16.320 Christy Thompson: Is there still, you know, opportunities for them to do that or are those focus groups, we kind of already established those and we're going forward. So just free to community members that might be hearing that might say, hey, I'd love to be a part of a 766 02:05:16.620 --> 02:05:19.230 Christy Thompson: Focus group or student, how do I go about that. 767 02:05:20.340 --> 02:05:20.790 Remo Douglas: For all 768 02:05:20.880 --> 02:05:22.050 Kim Jordan: All the good, okay. 769 02:05:22.500 --> 02:05:24.720 Remo Douglas: I can, I could jump in for Kim on that one. 770 02:05:25.740 --> 02:05:34.830 Remo Douglas: Generally, those are done by invitation, in consultation with administration who those folks are 771 02:05:35.910 --> 02:05:45.090 Remo Douglas: They are small deliberately, particularly at first in order to allow a depth of conversation that we're looking to get there. 772 02:05:46.440 --> 02:05:46.740 Remo Douglas: I think 773 02:05:47.790 --> 02:05:59.760 Remo Douglas: I don't have exact specific numbers with me, but I can tell you that those focus groups have been both broader and deeper than we've done in the past has been a deliberate deliberate effort. 774 02:06:01.020 --> 02:06:12.150 Remo Douglas: As well as getting a lot more community feedback through public meetings. We've had far more of those around designs than we have historically and so 775 02:06:13.920 --> 02:06:19.830 Remo Douglas: We don't have a vehicle to cause other focus groups for other people at this time. 776 02:06:21.750 --> 02:06:30.660 Remo Douglas: It could be something that could be discussed, but we've been pretty proud of the level of engagement that has been happening. And it's still happening. 777 02:06:37.440 --> 02:06:42.090 Kim Jordan: All right, that's our quarter three report. So thanks, thanks for letting me come 778 02:06:43.140 --> 02:06:48.870 Regan Molatore: Thank you for hanging in here with us and delivery very much is a fantastic job. 779 02:06:49.200 --> 02:06:52.440 Regan Molatore: There's a lot and I appreciate your mastery of it. 780 02:06:52.830 --> 02:06:53.310 Chelsea King (she/her): Yeah, thanks. 781 02:06:54.930 --> 02:06:56.610 Remo Douglas: Yeah, I would. I would only add that 782 02:06:57.750 --> 02:07:03.840 Remo Douglas: You know there's there's been some conversation about, you know, what is bond oversights role, what is long range planning role and 783 02:07:05.670 --> 02:07:18.930 Remo Douglas: My primary thought as those conversations have rolled over the last couple of months was these folks can do it. They're. They're obviously very invested very thoughtful about it. 784 02:07:20.580 --> 02:07:30.900 Remo Douglas: You know, it just I hardly had anything to say when Kim and I talked about beforehand. So yeah, you've got it, you know. And there's other members that have been around a little while that know it just as well. 785 02:07:32.190 --> 02:07:33.900 Remo Douglas: And we're looking forward to that. 786 02:07:34.980 --> 02:07:38.100 Remo Douglas: Opportunity with several new members this year to 787 02:07:39.330 --> 02:07:54.600 Remo Douglas: Help them to become familiar with the process, not only as staff. But for those who are at the last meeting, you know, Kim what often speak up through the meeting and say, well, this, this is how we've done this in the past, and this is the process for this. 788 02:07:55.860 --> 02:08:02.130 Remo Douglas: And it's a it's a great committee to be support staff for because of that level of commitment, so 789 02:08:03.330 --> 02:08:06.120 Remo Douglas: Unless there are any other questions, good on find 790 02:08:06.900 --> 02:08:14.850 Regan Molatore: Now, that's it. And please take it back to the committee and say thank you very much for all the work that went into this and the oversight from these projects. We really appreciate it. 791 02:08:16.140 --> 02:08:16.530 Kim Jordan: Thank you. 792 02:08:19.200 --> 02:08:28.380 Regan Molatore: All right. And now we will move on to our last agenda item tonight, um, 793 02:08:29.880 --> 02:08:40.230 Regan Molatore: So it is, it's just a quick kind of update on our remaining board commitments and I'm sorry I have to pull a document my computer. It's here ready but 794 02:08:41.010 --> 02:08:45.540 Regan Molatore: I just wanted to touch base on our progress on it. I don't think this will be a long discussion. 795 02:08:45.840 --> 02:08:55.710 Regan Molatore: And then again, as we're working through these on possible just guidance. If there's something further, we need to do. So our board, Kevin. Number one, that we would engage in 796 02:08:56.550 --> 02:09:12.930 Regan Molatore: A professionally facilitated dialogue with the purpose of exploring how we understand the term disrupting systems of racism and Chelsea has been working to get this on the calendar for us and Chelsea. Did you have an update on on that process. 797 02:09:14.130 --> 02:09:14.850 Regan Molatore: To share 798 02:09:16.560 --> 02:09:18.510 Chelsea King (she/her): No, nothing that needs to be discussed during 799 02:09:18.810 --> 02:09:29.280 Chelsea King (she/her): The meeting eight and we have our objective and I sent out an email about facilitators and so I'll be following up on you know that topic. So 800 02:09:29.490 --> 02:09:29.940 Regan Molatore: Right. 801 02:09:30.180 --> 02:09:33.630 Chelsea King (she/her): questions or concerns. That's it. That's where we are not 802 02:09:33.660 --> 02:09:41.580 Regan Molatore: Planning on tackling that one in January, then are driven number two with regards to 803 02:09:42.180 --> 02:09:52.290 Regan Molatore: Our school resource officer program and I feel. And I'm going to go into details on that because we had that discussion and concluded that process. Correct. There's nothing remaining so 804 02:09:52.650 --> 02:09:59.790 Regan Molatore: That leaves us with commitment. Number three, which was to provide guidance and clarity about the bond oversight role. 805 02:10:00.810 --> 02:10:06.420 Regan Molatore: Assigned to the Long Range Planning Committee in order to further district Goal number four. 806 02:10:06.810 --> 02:10:18.420 Regan Molatore: And I just, I just wanted to kind of close kind of our communication loop on on that you will notice that in our board packet, you had the commitment. There's our Long Range Planning Committee. 807 02:10:19.170 --> 02:10:29.370 Regan Molatore: Policy that establishes that committee and essentially says laundering planning committee does XYZ tasks and anything else we assign them we've assigned them. 808 02:10:29.760 --> 02:10:38.070 Regan Molatore: Want oversight. We had a meeting where we discussed, kind of like, what is it that we would like what functions. We want to see bond oversight. 809 02:10:38.730 --> 02:10:56.250 Regan Molatore: Performing. And with that, we also then kind of gave like a sample job description of which, I believe, but this is the premium confirmation. I believe under that job that sample job description that we as a board had consensus that yes, we want to 810 02:10:57.720 --> 02:11:15.510 Regan Molatore: Implement that ensure that our committee is that everyone's understanding because that was where I was little. Okay, I'm seeing nods of agreement. Okay. And then, ginger, you had had some insight as the liaison, of which you you brought to us in your board report last meeting. 811 02:11:16.710 --> 02:11:18.450 Regan Molatore: And I think potentially 812 02:11:19.560 --> 02:11:28.110 Regan Molatore: That may fold into that job description, but I just wanted to just touch base and see is there something else we need to add to that. 813 02:11:29.460 --> 02:11:33.270 Ginger Fitch: Well, what I think happened in retrospect is 814 02:11:34.800 --> 02:11:54.900 Ginger Fitch: This discussion didn't happen at long range planning. So if we were anticipating for body to consider is job description and it's meaningful engagement that didn't happen. And so I think 815 02:11:58.260 --> 02:12:00.360 Ginger Fitch: How that happens is what we need to do now. 816 02:12:01.020 --> 02:12:04.920 Regan Molatore: Right, okay. And I think that I think to some of that onus 817 02:12:04.950 --> 02:12:07.110 Regan Molatore: fell on me, just to kind of conclude 818 02:12:07.170 --> 02:12:11.310 Regan Molatore: conclude this and ensure consensus and and I 819 02:12:13.080 --> 02:12:23.220 Regan Molatore: Thought we had it. But then I wasn't so sure. So I'm I will now implement getting sharing that back out and so that then that can be shared with 820 02:12:24.300 --> 02:12:31.440 Regan Molatore: The oversight. I think that it looks like, to a large degree, they're conducting network, but I think it's wonderful to establish this 821 02:12:31.950 --> 02:12:41.070 Regan Molatore: And then what we did. Also, and I just need to ensure is then we listed off some items where it was been oversight and long range planning just kind of 822 02:12:41.610 --> 02:12:52.530 Regan Molatore: Depending but these ideas of how, how can they make the meat work more meaningful for themselves and and we gave some suggestions and there were some that during that meeting. 823 02:12:53.010 --> 02:12:57.510 Regan Molatore: Remote and Pat said yes, this is great, actually, we're already kind of doing this on more of a 824 02:12:58.380 --> 02:13:09.960 Regan Molatore: Anyways, they've already started down that path. And so my, my suggestion is with a Romans consign if I'm going down the right path is I will then. All right. This is the job description. This is what we would like 825 02:13:10.560 --> 02:13:22.680 Regan Molatore: If you're not already doing to be mindful of through this process and then maybe what we asked for is then at the conclusion of this year that we get feedback from 826 02:13:23.040 --> 02:13:32.490 Regan Molatore: Long Range Planning on Oversight about, you know, how, how did they bring meaning to to their work, which of the shabby. Geez, that were implemented. 827 02:13:32.820 --> 02:13:41.100 Regan Molatore: On. Did they like, what, what would they like to try for the next year, just kind of maybe as part of their quarterly reports they check back in with us to see if 828 02:13:42.930 --> 02:13:44.520 Regan Molatore: If we're all moving in the right direction. 829 02:13:47.340 --> 02:13:51.090 Regan Molatore: I'm seeing nods have had. So I don't see anybody disagree with that. Okay, and 830 02:13:51.810 --> 02:14:10.740 Regan Molatore: Remote are Dr. Ludwig. Is there anything more specific. You may need like outside of if I then share and communicate like this, this kind of job description for bond oversight that you feel like you need in order to share that 831 02:14:13.440 --> 02:14:14.250 Regan Molatore: With the committee. 832 02:14:16.920 --> 02:14:19.920 Remo Douglas: Let Kathy speak to it as well. But, for my part, 833 02:14:21.240 --> 02:14:23.940 Remo Douglas: I think that direction and that document is clear. 834 02:14:25.080 --> 02:14:33.660 Remo Douglas: I think it's consistent with in large part, you know, the goal of the committee as a whole but allowing that kind of nip next step in depth. 835 02:14:34.620 --> 02:14:50.700 Remo Douglas: To the work and you know I think the new members have been drinking from a firehose a little bit with just how I mean you could imagine coming in right now and going, Okay, well what's happening. And it's like there's just so much 836 02:14:51.990 --> 02:15:05.070 Remo Douglas: But I suspect in the next year. You know those folks will come to really, you know, be familiarized and you know that the example I can give is is Kim's presentation tonight. I literally answered. 837 02:15:05.730 --> 02:15:13.350 Remo Douglas: Two or three small questions Friday morning and about five minutes, and she had all of that herself. They take this seriously. 838 02:15:14.550 --> 02:15:16.890 Remo Douglas: I'm, I'm really looking forward to and 839 02:15:17.910 --> 02:15:27.510 Remo Douglas: I, I, it's one of those things where you hear a new idea about something, why don't we meet at schools, I think. How was I doing this for a decade. And I didn't think to do that. 840 02:15:28.830 --> 02:15:36.420 Remo Douglas: And so I know both from a staff side and the committee side they're excited about these expanded opportunities and it makes perfect sense to me. 841 02:15:37.620 --> 02:15:44.880 Regan Molatore: Okay. Excellent. Alright, well, we'll go with that. And then just know that ginger arena or 842 02:15:45.840 --> 02:15:49.140 Regan Molatore: This gets back to him, whoever is involved in these particular sessions. 843 02:15:49.140 --> 02:15:55.470 Regan Molatore: Just if there is feedback, you know, keep those the dialogue open and we're open to suggestions for 844 02:15:56.700 --> 02:16:01.680 Regan Molatore: Improving the function as well as the meaning of this work. So, all right, yes. 845 02:16:01.800 --> 02:16:07.620 Ginger Fitch: My only concern is, I think it's several months before they meet again and I got that wrong. Mr. Douglas 846 02:16:09.630 --> 02:16:14.880 Remo Douglas: The next scheduled meeting for long range planning and bond oversight is in January. Yes. 847 02:16:15.840 --> 02:16:32.700 Ginger Fitch: So if we are asking them to really dive deep into some of these projects, I would encourage the board chair to consider communicating outside of the meeting and encourage dialogue to begin before that time. 848 02:16:33.630 --> 02:16:34.320 Regan Molatore: Dr. Ludwig 849 02:16:36.240 --> 02:16:37.230 Kathy Ludwig (she/her): Yeah, I think we 850 02:16:38.730 --> 02:16:48.000 Kathy Ludwig (she/her): Kind of intimated that at our last meeting that while perhaps the whole group orderly meetings might state quarterly if that's what 851 02:16:48.480 --> 02:16:59.280 Kathy Ludwig (she/her): They understood as a group, but that when they pick a project to learn more about they could, they should expect that they might be engaged in other meetings. 852 02:16:59.580 --> 02:17:05.670 Kathy Ludwig (she/her): In between those. So just being sensitive to how much time we're asking of them. If we're also asking them to do a deep dive. 853 02:17:06.210 --> 02:17:14.070 Kathy Ludwig (she/her): So for example, if someone takes on the new middle school rebuild of at Creek at Dollar Street, they might now start attending 854 02:17:14.730 --> 02:17:20.670 Kathy Ludwig (she/her): These listening sessions, they might ask for another meeting with remote, they might want to come and look at some designs, they might want to 855 02:17:21.390 --> 02:17:32.190 Kathy Ludwig (she/her): sit in on another focus group as an observer. And so those meetings in between. When the whole group comes together do impact their schedule as well. And we want to leave space for that. 856 02:17:35.280 --> 02:17:47.880 Regan Molatore: Well, and I can definitely share, share out a memo that copy everyone on just kind of our conclusions that were drawn here today and we can always share that in advance of a group meeting and then be a topic of discussion. 857 02:17:49.230 --> 02:17:58.020 Regan Molatore: All right, well, I think I'm just double checking that I I covered everything on this agenda corrects like could skipping around and 858 02:17:59.070 --> 02:18:07.410 Regan Molatore: We honestly didn't do too horribly bad on time and I thought we are totally going to blow it. So I have no idea. I just, I cannot gauge, but 859 02:18:07.740 --> 02:18:16.920 Regan Molatore: Thank you all for being engaged tonight digging into this work and on these thoughtful conversations and have a great rest of your evening I manager in this meeting. Okay. 860 02:18:17.040 --> 02:18:18.060 Chelsea King (she/her): Hi everyone.