WEBVTT 1 00:00:13.110 --> 00:00:13.590 School Board: Please. 2 00:00:24.120 --> 00:00:25.020 School Board: alright. 3 00:00:27.840 --> 00:00:35.160 School Board: We will call this regular session board meeting of the Westland Wilson middle school district to order. 4 00:00:36.180 --> 00:00:37.080 With that. 5 00:00:38.520 --> 00:00:39.780 School Board: Please call. 6 00:00:40.410 --> 00:00:40.920 me. 7 00:00:45.210 --> 00:00:45.870 Kelly Douglas: See king. 8 00:00:47.970 --> 00:00:48.630 Kelly Douglas: Thompson. 9 00:00:57.690 --> 00:00:58.380 In Kelly. 10 00:01:00.210 --> 00:01:05.520 School Board: To move on to our district communications from our schools and. 11 00:01:08.850 --> 00:01:09.420 School Board: Our. 12 00:01:16.290 --> 00:01:28.590 School Board: Alright, just wondering, are we had them on you guys before we start it, and so you start with Michelle Quinn from arts and technology school welcome Michelle. 13 00:01:29.880 --> 00:01:35.190 Michelle Quinn: Anything school board members and Dr ludwick i'm glad to be here tonight update you on what's going on at our school. 14 00:01:35.700 --> 00:01:41.880 Michelle Quinn: The first week back from spring break has been going smoothly and person learning started the week before spring break on march 15. 15 00:01:42.210 --> 00:01:49.620 Michelle Quinn: Students are excited to get back to school to see their friends and teachers in person, the most students have decided to stay in cpl at 10 classes via zoom. 16 00:01:50.190 --> 00:01:55.350 Michelle Quinn: I personally was able to go back starting last week and i'm overjoyed about being able to see my teachers and friends again. 17 00:01:55.950 --> 00:02:01.410 Michelle Quinn: All teachers and students have been following social distancing guidelines, including the one way hallways during passing periods. 18 00:02:01.710 --> 00:02:06.630 Michelle Quinn: And sanitizing desks after each class, as well as staying six feet apart and wearing a mask at all times. 19 00:02:07.440 --> 00:02:15.330 Michelle Quinn: A big change that happened to our tech over the past two weeks is that our principal Saskia dress or has taken a new job with the Oregon State Department of Education. 20 00:02:15.840 --> 00:02:29.340 Michelle Quinn: We are glad to welcome Rebecca ship is our new intern principal I personally had michigan's my biology teacher freshman year awesome very high school and I can't wait to see the new idea, she brings on how to not only better our school, but better our community as well. 21 00:02:30.480 --> 00:02:37.860 Michelle Quinn: With the weather getting warmer teachers tab and encouraging their students to spend more time outdoors recently the health class planted a garden in the back of the school. 22 00:02:38.160 --> 00:02:43.860 Michelle Quinn: and students were also encouraged to plant their own gardens at home and we're even given planting kits to help get them started. 23 00:02:44.850 --> 00:02:51.330 Michelle Quinn: We are so excited about coming up with more Community building events in the months to come, that brings students and staff together. 24 00:02:51.660 --> 00:03:02.460 Michelle Quinn: Many of us have not seen I spent time with each other and over a year and we are really looking forward to spending time together, while following proper code protocols, thank you all for your time and I hope to see you all again next month. 25 00:03:11.700 --> 00:03:16.770 School Board: We have Peters from a school welcome call. 26 00:03:18.180 --> 00:03:22.830 Cole Peters: Good afternoon, Dr Ludwig and school board members, thank you for providing me the opportunity to speak with you that. 27 00:03:23.370 --> 00:03:29.190 Cole Peters: As we near the end of quarter three, I believe that we have found hybrid to be a valuable education model in the context of the pandemic. 28 00:03:29.730 --> 00:03:36.750 Cole Peters: I personally can say that I enjoy my in person days, much more than my online classes, and I find it much easier to engage and participate when i'm in the building. 29 00:03:37.230 --> 00:03:45.870 Cole Peters: Additionally, it has really helped us feel more connected with our classmates as expected there some new challenges that we have encountered already, and it is never easy adapting to a new model on the fly. 30 00:03:46.290 --> 00:03:54.360 Cole Peters: But I believe that returning to some form of in person, education is, overall, been a significantly positive experience, and I want to thank you for continuing to support us through it. 31 00:03:55.170 --> 00:03:59.820 Cole Peters: Through all sorts or lines athletics performing arts mock trials speech and debate. 32 00:04:00.120 --> 00:04:04.830 Cole Peters: ISIS and other activities i've represented us with pride, as we enter the final week of competition. 33 00:04:05.100 --> 00:04:13.110 Cole Peters: I know how proud we all are to where the Green and gold and i'm fortunate, we feel, to have the chance to do it in a year, that is presented so many challenges and unexpected opportunities for growth. 34 00:04:13.980 --> 00:04:19.560 Cole Peters: Today we began the first day of our amazing race senior class competition, which will ask for the rest of the week. 35 00:04:19.890 --> 00:04:29.100 Cole Peters: Our SP worked hard to develop a new format for this activity that would allow us to include more students than ever, while also being as safe as possible and minimizing the amount of contact between contestants. 36 00:04:29.610 --> 00:04:34.890 Cole Peters: The competitors will work to work hard to raise as much money for their charities as possible in their pursuit of victory. 37 00:04:35.430 --> 00:04:46.050 Cole Peters: As we provide opportunities for students to follow along virtually, we hope that it will be an event that pulls the entire student body together, something that can unify us and the time we need it most, thank you for your time and i'll see you next month. 38 00:04:57.330 --> 00:04:59.490 Cole Peters: we've got the amazing race going on right now actually. 39 00:05:00.630 --> 00:05:01.920 Cole Peters: dip out and get back to that. 40 00:05:06.390 --> 00:05:20.880 School Board: Next, we will have highly confident of little symbol school and hiring before you start, I just want to acknowledge that this will be your last presentation to us. 41 00:05:21.420 --> 00:05:31.740 School Board: And so we're looking forward to hearing from you, but like we will ask Michelle unquote next month, about what their plans will be after. 42 00:05:32.490 --> 00:05:45.120 School Board: The school year whether they're going on to their senior year of school or whether they're going to do something outside the district, and we will ask you after your presentation as well, what your plans are going forward. 43 00:05:47.010 --> 00:05:48.150 School Board: So welcome highly. 44 00:05:49.230 --> 00:05:55.710 Kylie Hadden: hi good evening, Dr Ludwig and the school board, thank you for giving me the opportunity to continue to share what's happening, it was wise. 45 00:05:56.280 --> 00:06:06.630 Kylie Hadden: it's been exciting the past few weeks as students have begun hybrid learning before students headed back to the classroom our staff and leadership class provided students with resources to help them prepare for hybrid learning. 46 00:06:07.290 --> 00:06:17.610 Kylie Hadden: Our counselor counselors created a hybrid checklist that included the supplies necessary to bring to school, the code precautions they had to follow and how to find what cohort they were in. 47 00:06:18.180 --> 00:06:26.490 Kylie Hadden: The vpn created a Back to School playlists then could have two different videos one was a minecraft school tour that showed what has changed at the school. 48 00:06:26.970 --> 00:06:32.670 Kylie Hadden: The leadership class created the second video where they showed the do's and don'ts of in person learning learning. 49 00:06:33.210 --> 00:06:46.020 Kylie Hadden: On march 10 multiple or simple students were awarded for their projects at the ice of ceremony 23 awards are given to our students and 11 projects were qualified for the Northwest signs Expo. 50 00:06:46.650 --> 00:06:55.980 Kylie Hadden: Our principal Mrs Schmidt and I had the honor of interviewing our former mayor, Mr knapp on march 12 for the Web ends and I 77 no show. 51 00:06:56.460 --> 00:07:03.270 Kylie Hadden: We were able to learn about his favorite projects his plans for the future and present him with his plaque in person. 52 00:07:03.660 --> 00:07:07.650 Kylie Hadden: This was a great opportunity to thank him for what, for what he's done for schools. 53 00:07:08.100 --> 00:07:12.690 Kylie Hadden: seniors are starting to prepare for graduation as the end of the school year approaches. 54 00:07:13.050 --> 00:07:23.430 Kylie Hadden: On march 12 seniors were able to swing by the high school to pick up their justin swag and graduation announcements at the justin's curbside I didn't pick them pick up from 10 to 12. 55 00:07:24.120 --> 00:07:32.910 Kylie Hadden: As seniors went off the spring break our college and career counselor Mrs Tucker sent our daily messages reminding seniors to apply for local scholarships. 56 00:07:33.660 --> 00:07:49.350 Kylie Hadden: Some members of our speech and debate team competed in the SDA North Oregon districts so feel of esky and Cassidy York debated about the pros and cons of the space force and masha Mer Nova debate about universal childcare. 57 00:07:49.980 --> 00:08:00.990 Kylie Hadden: spring sports and season three begins today our season two sports are coming to an end, as many of our sports have had senior nights to recognize our suit our senior student athletes. 58 00:08:01.500 --> 00:08:12.270 Kylie Hadden: Finally, theater is holding auditions for the upcoming play called Emma based on Jane austen's novel the show has a cast of 12 and as a romantic period comedy. 59 00:08:13.050 --> 00:08:25.590 Kylie Hadden: shows production dates are from May 20 to 22nd and may 27 to the 29th and the as plan to be performed alive with social distancing and the audience will be masked in socially distance. 60 00:08:26.340 --> 00:08:33.330 Kylie Hadden: I would like to let you all know that this will be my last meeting that I will be attending due to upcoming athletics and senior obligations. 61 00:08:33.900 --> 00:08:39.150 Kylie Hadden: I will be handing off my position to another student, but will continue to help them as a co writer. 62 00:08:39.720 --> 00:08:44.280 Kylie Hadden: As a senior i've been working hard on college applications and working towards graduation. 63 00:08:44.790 --> 00:08:49.500 Kylie Hadden: In the fall 2021 I will be attending danza Community college in California. 64 00:08:49.830 --> 00:08:59.370 Kylie Hadden: In two years my goal is to receive a database development practitioner associates degree and transfer it to the University of California Irvine to study data science. 65 00:08:59.760 --> 00:09:09.630 Kylie Hadden: I want to thank you all for this amazing opportunity to speak with you all each month, this was such an enjoyable experience and i'm honored to be selected as the student representative of my school. 66 00:09:16.470 --> 00:09:24.240 School Board: With us yeah I just want to say thank you so much for for being the student representative talking to us. 67 00:09:24.810 --> 00:09:31.920 School Board: I first had the pleasure of meeting you and you were a student on the DC teams in eighth grade that I coached. 68 00:09:32.340 --> 00:09:40.770 School Board: And it was such a pleasure to watch your growth over those months we had together, as we were preparing for the mock Congressional hearings. 69 00:09:41.160 --> 00:09:46.920 School Board: But it has been an absolute delight to see the growth that has happened since eighth grade. 70 00:09:47.640 --> 00:09:53.490 School Board: Now, your senior year, so thank you so much for joining us and informing us of your school and activities. 71 00:09:54.030 --> 00:10:10.080 School Board: And I want to let you know that we have a plan for you to acknowledge your timing commitment to this role about sharing the school board, and it will find its way to you in the very near future and. 72 00:10:11.790 --> 00:10:14.580 School Board: Comments is currently still with us. 73 00:10:16.860 --> 00:10:22.650 School Board: And you can see her overhearing a great pilot did you see the plaque that we held up. 74 00:10:22.890 --> 00:10:24.750 Kylie Hadden: yeah I was little small but I didn't see it. 75 00:10:27.660 --> 00:10:34.500 School Board: So we just want to thank you again, you know just to step into a leadership role during this year. 76 00:10:35.550 --> 00:10:50.640 School Board: is just such a gift and we know that it has required enormous creativity, a new way of thinking about time to serve your fellow classmates in your school how to think differently about things. 77 00:10:51.270 --> 00:11:02.580 School Board: How to just keep building morale and support and you've just done it beautifully and I know conversations with your principal and others they've just been so impressed with your. 78 00:11:03.210 --> 00:11:12.900 School Board: optimism your your spirit and just how you lead to this year, and you bring that each month when you come and share with us really obvious that. 79 00:11:13.410 --> 00:11:22.380 School Board: you're connected to your peers, that your product will Seville high school and that you want to share important news with us that's happening and keeping us all connected. 80 00:11:22.740 --> 00:11:31.230 School Board: During the year when it's been really challenging to do so, so thank you for your gear and your gift of time to your peers your school at us. 81 00:11:32.250 --> 00:11:42.360 School Board: As a superintendent and the board so really appreciate everything you've done this year and it'll be rooting for you and all your endeavors with data. 82 00:11:42.750 --> 00:11:44.010 School Board: As you go forward. 83 00:11:44.760 --> 00:11:48.600 School Board: To using that as a career that's really remarkable, so thank you, Jaime. 84 00:11:49.200 --> 00:11:50.250 Kylie Hadden: Thank you so much. 85 00:11:56.430 --> 00:11:58.170 School Board: don't be a stranger visiting. 86 00:11:59.940 --> 00:12:07.710 School Board: Thank you all right, thank you to all of our high school presenters and we look forward to honoring Michelle and Cole next month. 87 00:12:09.960 --> 00:12:21.060 School Board: And with that we can move on to the recognitions portion of our meeting, and we have to to fund items, the first is a recognition of superintendent directly. 88 00:12:21.810 --> 00:12:40.200 School Board: For work on behalf of clackamas county asd and with that I actually am going to turn over the presentation of our appreciation for jada in her work to gender tutors that opportunity to work on work intimately or closely. 89 00:12:40.680 --> 00:12:56.670 School Board: With Java, is a member of Congress yesterday, but so with that Thank you so I did I have served on the Budget Committee for the customers county St. 90 00:12:57.810 --> 00:13:04.890 School Board: At least twice, maybe three times and also, I have attended two or three special events there. 91 00:13:06.060 --> 00:13:22.530 School Board: And throughout the time that i've been on the board and been involved with the clackamas county yesterday superintendent roughly was the leader, and I use that word, particularly because she is on the year and. 92 00:13:25.380 --> 00:13:38.340 School Board: I might actually get emotional because i'm really sad she was leaving it's sort of a huge loss to our district, and to the clackamas ESP because she has been a tremendous leader. 93 00:13:38.940 --> 00:13:50.970 School Board: She has built trust among the superintendent's trust among the districts and engender trust with all families who are working with the ESP. 94 00:13:52.200 --> 00:14:05.220 School Board: During her time there's the growth of the USD particularly grant funding to diversify their funding, particularly with a focus on the early morning. 95 00:14:07.140 --> 00:14:19.590 School Board: she's worked really hard to bring strong robust communication and relationships with the superintendent's and in partnerships with the districts and we've benefited from that every year. 96 00:14:22.890 --> 00:14:38.100 School Board: Technology is one of those areas, as Mr Nelson would know that she's demonstrated leadership and brought together technology improvements and stability and security throughout clackamas county. 97 00:14:40.320 --> 00:15:00.330 School Board: her staff will tell you that she's a huge advocate for thinking creatively that she will ask them all the time, what do your districts me listen to your districts and she's done a tremendous job i'm really glad that we have the benefit of her leadership and want to thank her for that. 98 00:15:01.620 --> 00:15:05.910 School Board: I have this pop from the Westland Wilson bill school district. 99 00:15:07.170 --> 00:15:19.980 School Board: The less land Wilson middle school district and board of directors recognizes superintendent jada roughly was sincere thanks for your many years of service support and care for the students have clackamas county and your work to create a Community. 100 00:15:20.790 --> 00:15:24.840 School Board: Everyone, thank you for your partnership, we wish you all the best. 101 00:15:37.980 --> 00:15:53.820 School Board: printing jada up periodically on the screen so let's get that done she's with us to hear this, you also invited members of her board to be listening in it's important that they continue to hear impact that a PSD and the leadership of the St makes a local school district. 102 00:15:54.900 --> 00:16:00.660 School Board: So john and I started our roles to get five years ago she was looking into a leadership role. 103 00:16:01.470 --> 00:16:22.350 School Board: A CSP superintendent I restarted my position here as superintendent and she reached out first, which is so typical of job she was incredibly people sent her relationships centered caring and I forget whether we ate somewhere and coffee here but typical fashion, she reached out first. 104 00:16:23.400 --> 00:16:29.550 School Board: And we've just been deeply connected ever since and i'm going to get emotional to ginger because. 105 00:16:30.720 --> 00:16:40.980 School Board: My understanding of the just the leadership construct at the end is so different today than it was before. 106 00:16:41.430 --> 00:16:48.630 School Board: And a lot of, that is, we just need to work together more closely, things are more complex decisions are multi layer, we have to be aligned. 107 00:16:49.230 --> 00:16:56.850 School Board: jada knew that and from day one began to bring superintendents together in greater alignment domain ever been in the history of. 108 00:16:57.690 --> 00:17:08.430 School Board: Our work together as 10 school districts or 10 school districts one Community college we we've moved to a place where a first name basis we text each other all the time. 109 00:17:08.880 --> 00:17:20.820 School Board: And that spirit of collegiality and collaboration is the event because the Leader month at the very beginning and brought us to heart conversations. 110 00:17:21.420 --> 00:17:39.420 School Board: hosted many leadership legislative forums leadership forums, was the first one X and with those safety forums whenever something was on the horizon, she immediately said, what can we do to organize so that you're not all trying to do it individually less the less silent and more unified. 111 00:17:40.890 --> 00:17:53.010 School Board: she's a skilled communicator incredibly relational I would say alignment that if you see an equity or the heart of kashi works you've mentioned all those things as well ginger and. 112 00:17:54.600 --> 00:18:06.840 School Board: You know that the sign of a true leader is leaving a place better than when you arrived and leaving a place where continues on that work and she's empower the staff they're continuing with this model excellence she's really. 113 00:18:07.740 --> 00:18:16.770 School Board: Foshan all of us that no matter who the next leader is we're going to stay deeply connected, because the return, they are the structures, there we will live there and. 114 00:18:18.240 --> 00:18:22.470 School Board: I i'm personally not saying goodbye because i'm a doctor or. 115 00:18:23.790 --> 00:18:33.900 School Board: we're going to continue having coffee and lunch and continue our friendship and and I always consider her a great mentor and someone will call. 116 00:18:34.560 --> 00:18:47.100 School Board: me so jada we're going to miss you, thank you for what you've done in your leadership work to benefit our school district, but all 10 school districts and clackamas Community college and making. 117 00:18:47.790 --> 00:19:03.660 School Board: It a better organization and the way you founded and thank you so much, and we're just pleased for your next adventure and you so so deserve another phase in life just slow down some time with your grandson. 118 00:19:04.830 --> 00:19:16.410 School Board: To make trips to the Ocean to go on long walks and every once in a while just check out what's happening in public education and send us a good God so congratulations. 119 00:19:26.220 --> 00:19:34.230 Jada Rupley: i'm directors of Westland Wilson billing and Kathy Ludwig Thank you so much, this is this is touching for me. 120 00:19:35.310 --> 00:19:47.490 Jada Rupley: Because i've been so proud of the work that we've done together our region, and you are right, my goal always has been to leave a place better, as I walk out the door. 121 00:19:47.850 --> 00:20:01.560 Jada Rupley: And I feel i'm leaving a wonderful team good relationships board members, you may not know, but in these very, very tough times the superintendent's have drawn pretty close together in working. 122 00:20:02.070 --> 00:20:10.440 Jada Rupley: Sharing some of the frustrations, I think, none of us will ever like a Friday afternoon again in our whole lives because. 123 00:20:13.230 --> 00:20:19.980 Jada Rupley: He would come that they would want us to start by Monday um I just want to say thank you very much. 124 00:20:20.580 --> 00:20:33.180 Jada Rupley: And as Kathy said we did start together and she served as the Chair of our group, and I believe she helped us get to the point today that we are such a strong team together. 125 00:20:33.720 --> 00:20:49.290 Jada Rupley: I also understand that leaving Westland Wilson ville we have board members monitor heights and Fitch as you move on, I want to say thank you because you have served in time that has been unlike any other. 126 00:20:50.010 --> 00:20:57.900 Jada Rupley: I don't want to use the word unprecedented because it gets us, but I feel like your leadership in Westland Wilson bill has made it today. 127 00:20:58.290 --> 00:21:08.100 Jada Rupley: Where I can be sitting here talking to you with others, as well as back to school and hearing the joy in your students speakers. 128 00:21:08.790 --> 00:21:20.790 Jada Rupley: Reports as they're Back to School like we all wanted them to be so again, thank you and especial things to Kelly Douglas because Kelly always could make everything happen for all of us, so thank you. 129 00:21:29.250 --> 00:21:30.750 School Board: Thank you john and that. 130 00:21:32.940 --> 00:21:39.330 School Board: will also find its way to you in the very near future, and we wish you all the best, and thank you for. 131 00:21:39.900 --> 00:21:45.300 School Board: Setting aside some time to make just so we can honor you and your service and need to register monitor. 132 00:21:46.050 --> 00:22:01.260 School Board: And then, just to let the board know because we're not in person we typically have a basket of flowers yourself, but we did send a gift basket, on behalf of the board the district also to his home in addition to the fact that she'll get. 133 00:22:03.600 --> 00:22:06.420 Jada Rupley: That grandson was right in the middle of it, so I just. 134 00:22:06.420 --> 00:22:06.780 School Board: want to thank. 135 00:22:10.440 --> 00:22:12.630 School Board: You, thank you, Joe. 136 00:22:14.550 --> 00:22:37.170 School Board: Well, and then we can move on to the next recognition, which is going to the business office, and they were awarded the outstanding achievement in popular annual financial reporting by the government finance officers association it's kind of a mouthful but. 137 00:22:38.190 --> 00:22:55.560 School Board: it's kind of it's a really fun and exciting recognition and award it was brought to the business departments attention by one of the members of our Budget Committee our person right and what I find to be really neat and interesting about it is. 138 00:22:57.000 --> 00:23:08.670 School Board: Probably something is present, and she can share a little as well, but and that it was contingent upon student participation, essentially, and the award i'm focused on. 139 00:23:09.030 --> 00:23:27.720 School Board: Our districts ability to bring students but college students, as well as our our high school students as interns to participate in the financial process of this district, and it was as a result of creating this opportunities learning opportunities internships for students that. 140 00:23:28.800 --> 00:23:29.460 School Board: helps. 141 00:23:30.480 --> 00:23:38.550 School Board: The business office be recognized with this particular cohort, and so I was hoping, maybe you could get on just. 142 00:23:38.970 --> 00:23:53.520 School Board: One, we can say congratulations and thank you to you for involving students, but I was hoping, you could just share a little bit of how that came to be, and maybe the work as well lauren happy. 143 00:23:55.470 --> 00:24:19.980 Son Le Hughes: Yes, good evening everyone say so nice to see you tonight, so the popular annual financial report this program established for GMO a back in 1991 and the ideas is the chip away would like to encourage our state and local government to. 144 00:24:21.390 --> 00:24:36.990 Son Le Hughes: track, they are comprehensible fine you're fine and your financial report into a simple report that anyone can pick that up and understand and be able to read and understand the predicted so. 145 00:24:38.670 --> 00:24:52.380 Son Le Hughes: windows 2020 because of the corporate GMO a great a special unit program a part of fellowship program that connector gateway student with our trick and. 146 00:24:53.250 --> 00:25:01.320 Son Le Hughes: When we learn about this opportunity with john at heart, because at you know, during the last two year. 147 00:25:02.100 --> 00:25:14.520 Son Le Hughes: We grade internship program in the business office for high school students and we have student come right after school and on Twitter they define what in what Ross. 148 00:25:14.910 --> 00:25:25.650 Son Le Hughes: We have them not only understand the work in the findings, but also the professionalism, have to be in the office and working with the professional. 149 00:25:26.430 --> 00:25:36.960 Son Le Hughes: So what did program Dr luck with such as dad actually written out or or unhappy see the high school internship coordinator. 150 00:25:37.560 --> 00:25:59.820 Son Le Hughes: To see be able to connect with three about high school student choirboy from us into high school pay some bills and view high school and Kendall McDonald on Westland high school i've been to a student, they are here, what does and josh bike keep them ever in state college. 151 00:26:00.900 --> 00:26:13.860 Son Le Hughes: This program is we make what Susan on a weekly basis and my role is to provide at mentor for them and coaching them how to read a financial information. 152 00:26:14.520 --> 00:26:23.880 Son Le Hughes: Which information from the finance or report that need to be embedded into the popular in your report, so. 153 00:26:24.420 --> 00:26:38.010 Son Le Hughes: At you know cater for AC you to do an internship for our office before Colbert and we love her, but because of their corporate so you have to remove our internship so. 154 00:26:38.790 --> 00:26:55.260 Son Le Hughes: We are so happy that see participate and come back and be able to toys R Us, so this is a three month program for a graduate student and a three week program for high school in partner, plus a PowerPoint on this and view high school. 155 00:26:56.280 --> 00:27:06.840 Son Le Hughes: So at the program Laura and I provide material for students do to read and understand, so they can. 156 00:27:08.010 --> 00:27:26.640 Son Le Hughes: have enough puppy hours up there, what to own point five credit elective credit for their school, so this is continue going on, so right now we know how this program works and how many students can pay. 157 00:27:27.870 --> 00:27:41.520 Son Le Hughes: For the program open to students come to an ally and to September so for going forward, I will work with Laura and we will encourage high school students to participate in the program so they can. 158 00:27:42.330 --> 00:28:01.590 Son Le Hughes: understand a finance so up the deck trick and be able to use their knowledge to turn the comprehension by annual financial report from 136 pages into a symbol report, which is about 25 to 30 pages to present your Community Member. 159 00:28:02.940 --> 00:28:24.720 Son Le Hughes: So in addition to Member for my business office Carol and alley she is the fiscal a Calvin and Nick no he is the payroll and benefits specialist both of them also participate in the program and so as a mentor for this high school students. 160 00:28:25.920 --> 00:28:31.410 Son Le Hughes: We also host the information interview for the students, so the student can ask that question. 161 00:28:32.790 --> 00:28:43.920 Son Le Hughes: about our background educational background or career background, so they can learn from our footsteps and hopefully we are excited enough so they can think about Calvin major. 162 00:28:50.430 --> 00:28:52.770 School Board: Thank you so much i'm going to think. 163 00:28:54.210 --> 00:28:55.800 School Board: Your office for. 164 00:28:57.150 --> 00:29:04.770 School Board: Creating and welcoming this awkward learning on TV for our students, as well as our nappy for. 165 00:29:06.360 --> 00:29:28.170 School Board: Continuing forward with the internship programs for students, even during this this more complex time for being able to do that and to make it possible for our students and remain committed to that work and just hearing this and how this came to be and. 166 00:29:29.280 --> 00:29:32.820 School Board: I guess the success as well that our students had and. 167 00:29:34.440 --> 00:29:37.500 School Board: condensing that effort into. 168 00:29:38.910 --> 00:29:45.210 School Board: In this board is very familiar because we get the book with with what that looks like in the complexities of it into a. 169 00:29:45.960 --> 00:30:01.920 School Board: Much more digestible document it's just really exciting and I, it also gets me excited for future work across are pretty high schools as we look to expand those hands on learning opportunities through career and technical learning. 170 00:30:09.270 --> 00:30:10.530 School Board: Thank you so much. 171 00:30:19.980 --> 00:30:29.970 School Board: is a great opportunity to showcase multiple layers talking about so report in and of itself within the fact that you've created an internship or leverage internship out of it. 172 00:30:30.510 --> 00:30:40.890 School Board: and get I just want to also publicly saying or nappy for working again so incredibly hard under very different circumstances but committing to find internships for students when. 173 00:30:41.610 --> 00:30:52.620 School Board: Really it kind of peel back and see where there were businesses and opportunities to do some virtual internships for our students and she was relentless and persuasive and. 174 00:30:53.340 --> 00:31:00.180 School Board: i'm hoping to put into here, and maybe get like a little report confirm that I can provide something about internships and we were able to do. 175 00:31:00.510 --> 00:31:07.230 School Board: But this was one of them, so I thought it was great with the public to hear about the award and also to see how our students were very active this year. 176 00:31:09.030 --> 00:31:17.520 School Board: So thank you Laura and they indicate jeffries and I missed the other students who respond to students who are on the right way. 177 00:31:18.570 --> 00:31:26.190 School Board: So oh boy okay yeah okay Okay, so thank you. 178 00:31:27.690 --> 00:31:32.460 School Board: Thank you for joining us to No, sorry you missed the first part of it all. 179 00:31:35.550 --> 00:31:45.390 Son Le Hughes: So for everyone information in the next 10 which we will receive a lot from GMO eight and I will share that with you. 180 00:31:50.520 --> 00:32:04.560 School Board: Alright, and then next we will move on to our superintendent important reports and ginger I noticed you've got your Oh yes, so when I started here because speaking of that. 181 00:32:06.720 --> 00:32:20.940 School Board: i'm a local attorney I represent, sometimes parents and students in the district is the matter comes before the board them actually benefits, one of my clients, I will stay for participating in the discussion or decision on that matter without disclosing. 182 00:32:23.880 --> 00:32:24.570 School Board: So. 183 00:32:26.370 --> 00:32:36.030 School Board: During this time, I was able to because I was so envious of your opportunities seeing first day back in person. 184 00:32:36.600 --> 00:32:50.940 School Board: I was able to go with your towns to the first in person day for the deep cohort that wasn't built by slow and while I was there I was done, like a distance kind of very important has a family apartments. 185 00:32:52.230 --> 00:33:08.430 School Board: Again, really excited about the room she's doing there and would say, for those of you who have been able to remain employed here, in this time of the organs good thing is taking monetary donations, if you want to do that on a sustained basis you. 186 00:33:10.680 --> 00:33:11.790 School Board: Can money every month. 187 00:33:13.020 --> 00:33:35.850 School Board: I also did I drive by Bolton sunset cedar Oklahoma was not rich Batman creek and most of my school last Tuesday and I guess, I was a little shocked that I could go buy all those schools in a pretty short time, but I was with one of my students who was paying close attention to. 188 00:33:37.020 --> 00:33:44.040 School Board: Whether people were a mask appalling social distancing and pleased to report that. 189 00:33:45.510 --> 00:33:50.220 School Board: rather critical child that empty that was occurring. 190 00:33:52.080 --> 00:33:53.010 School Board: And it was. 191 00:33:54.300 --> 00:34:01.110 School Board: Really, a pleasure to see kids on the playground and interacting and teachers and stuff and each other. 192 00:34:03.690 --> 00:34:12.510 School Board: And also, I was looking for damage from the tree stores and so also nice to be thinking, I had. 193 00:34:13.560 --> 00:34:18.180 School Board: A new entry way to some of those other things so anticipating password. 194 00:34:22.950 --> 00:34:26.580 School Board: Additionally, i've been following that legislation. 195 00:34:27.750 --> 00:34:31.050 School Board: Salem as well as at the federal level. 196 00:34:33.660 --> 00:34:40.860 School Board: And I was participated in specific training after my work with Professor Kristen. 197 00:34:43.830 --> 00:34:45.030 School Board: Christine any. 198 00:34:46.770 --> 00:34:51.330 School Board: Further national technology vendor Center and George come on justice. 199 00:34:52.530 --> 00:35:00.480 School Board: And just want to continue to for the public to know that the board as individual contributors to do that work. 200 00:35:04.740 --> 00:35:05.760 School Board: Thank you ginger. 201 00:35:08.130 --> 00:35:08.400 School Board: Be. 202 00:35:11.340 --> 00:35:20.700 School Board: Back on march 10 I attended the virtual town hall that clackamas county put on supporting the children of clackamas county and. 203 00:35:21.960 --> 00:35:35.280 School Board: I was hosted by Simon Fischer and Martha schrader those were the two documents county Commissioners that we're on the virtual town hall, and several entities were able to call in a lot of organizations that support. 204 00:35:37.470 --> 00:35:38.100 School Board: Different. 205 00:35:40.080 --> 00:35:44.700 School Board: different ways that are different organizations that support our kids and clackamas county. 206 00:35:45.960 --> 00:35:49.890 School Board: Sharing the needs that they have all those needs have increased, especially. 207 00:35:50.310 --> 00:36:01.620 School Board: With the pandemic and what they experienced so kind of just letting them know of where the needs are and the funding that's needed and I also heard some of our own community Members calling in. 208 00:36:02.160 --> 00:36:12.300 School Board: and expressing their desire for full time school or their concerns with what they're seeing in their own children so it's a great opportunity, just to hear. 209 00:36:14.970 --> 00:36:25.950 School Board: The Community give input to the county Commissioners but also organizations and to learn about organizations that are in our Community and what they're seeing and where their needs are as well, so. 210 00:36:27.630 --> 00:36:36.870 School Board: Lots of learning that happened during that the following day, I attended the science fair, I think it was called what the dried fruit palooza. 211 00:36:38.790 --> 00:36:52.170 School Board: and share, about our science fair participants, as they came to pick up their swag for participating and I just love how our district celebrates our students and their accomplishments and their participation and. 212 00:36:53.340 --> 00:36:59.340 School Board: And not just our athletes, but our academic kids in our camps that are involved in the arts and drama and. 213 00:37:00.060 --> 00:37:09.090 School Board: it's just a fun time it was a beautiful day so that helped him and his kids came by there were several administrators and staff that were there cheering on kids and. 214 00:37:09.810 --> 00:37:16.080 School Board: just making sure that they knew that we were excited for their accomplishments and participation, so that was super fun. 215 00:37:16.710 --> 00:37:27.300 School Board: and the following day, along with chair emulator I observed the dual language lottery, which I had no idea how that happened and it's pretty darn quick and efficient. 216 00:37:28.200 --> 00:37:38.490 School Board: We were here for about a total of I don't know, three, five minutes, and it was done so i'm excited for those students that are going to get to participate in that next year. 217 00:37:40.440 --> 00:37:57.210 School Board: In the spirit of just continually wanting to improve my understanding and knowledge of budgets and finance, I attended both osb a school finance webinar as well as Dr q's budget orientation session so I just I feel like I can't learn enough and. 218 00:37:58.320 --> 00:38:05.880 School Board: So i'm just continuing I tried to take every opportunity I can to listen in on those opportunities and then finally. 219 00:38:07.470 --> 00:38:18.840 School Board: Obviously side note, I actually attended a few Wilson belt high school volleyball games and was able to get a ticket and watch my husband coach so that was fun I no longer have kids in the district. 220 00:38:19.350 --> 00:38:32.430 School Board: My own kids to cheer on, but I was able to go cheer on my husband, as his family member and support him, but also support was involved at all at the same time, which I dearly miss watching so. 221 00:38:33.420 --> 00:38:43.980 School Board: And so you see him doing every shot advance, and let me know that he's going to share this kind of activities with us next month and Chelsea. 222 00:38:46.650 --> 00:38:52.470 School Board: i'm gonna miss certain volume you're doing such amazing stuff and inspires me to keep doing good work to. 223 00:38:54.030 --> 00:38:57.210 School Board: Like the students said that back to school. 224 00:38:58.410 --> 00:39:11.310 School Board: energizing and that's really motivated on the students who live in my house to be engaged with school, not in that in person wakes then i'm just a real get to this past month and. 225 00:39:12.870 --> 00:39:20.970 School Board: We signed up two kiddos to participate track and field, which will be socially distance Max activity in the middle school. 226 00:39:21.420 --> 00:39:30.060 School Board: And the joy of watching my high school or competing football and under the heading of there's risk involved with living Nice, no matter. 227 00:39:30.870 --> 00:39:45.300 School Board: What the conditions are he promptly broke his collarbone and now i'm not involved in politics, know that happened and i've been watching the school board races and just reading articles and. 228 00:39:46.350 --> 00:39:56.040 School Board: You know, communicating with people who have filed and are running and I just want to say that I welcome any of those conversations with anybody who's been on the school board it's. 229 00:39:56.610 --> 00:40:07.710 School Board: it's a short campaign cycle, but it's a it's a long term when when you win and so welcome any conversation with anybody who has filed and currently running. 230 00:40:09.360 --> 00:40:19.590 School Board: I had the joy of extending the dual language program Nice that was really well staffed event the district put on for the families of renewal language. 231 00:40:20.190 --> 00:40:27.990 School Board: Students for transitioning into high school and they're, much to my children's dismay they'll be taking biology and Spanish. 232 00:40:28.350 --> 00:40:41.670 School Board: And language arts and Spanish i'm very excited about it and also just learning the ways that they'll have dual enrollment to be able to earn college credits will take these courses and in the Bible verses feel it's just really. 233 00:40:42.690 --> 00:40:53.010 School Board: proud of our district for standby to programs, which are robust way so many resources into it, we have native Spanish speaking teachers teaching these courses and. 234 00:40:53.700 --> 00:41:01.950 School Board: Students are well on the trajectory to go, Kate and fall with Spanish immersion program so that's just really was exciting to see. 235 00:41:02.910 --> 00:41:09.720 School Board: I didn't get a chance to meet with a representative from SBA and just understand that at the state level. 236 00:41:10.020 --> 00:41:15.570 School Board: The changes that are going on with the rss have and what that means to school districts across the state. 237 00:41:15.930 --> 00:41:23.910 School Board: And just really staying engaged with our Community, reading the emails and we've been receiving majority of which are saying you know we. 238 00:41:24.900 --> 00:41:32.190 School Board: Think we'll be back in school and for time and looking forward to even more so than a gauge of that conversation. 239 00:41:32.790 --> 00:41:47.760 School Board: The Board, you know we all met and we we engage them in formative feedback to the superintendent I didn't have a chance to follow up with Dr Ludwig and carry forward the feedback from that formative process, so I want to let you all know that that has been closed. 240 00:41:48.810 --> 00:41:56.400 School Board: And along the lines of ways that we continue learning and pushing into a district goal number one ranked disrupting systems of racism. 241 00:41:57.090 --> 00:42:07.500 School Board: I have been facilitating for the past six months or so of white school board member anti racist affinity group, so I had another one of those with white school board member. 242 00:42:09.210 --> 00:42:27.810 School Board: People from around the portland metro area so that mixtape page with that, and then I don't know read these books that are given to us by the district, and in our own work as well, the two of the books that i've read just this past month that I would love to recommend you are. 243 00:42:29.520 --> 00:42:34.440 School Board: Trying to use the code in the world, and maybe maybe you've heard of that one because he's been. 244 00:42:34.920 --> 00:42:48.930 School Board: Pretty hot and giving a lot of interviews and things like that so excellent book really easy to read the whole book is a letter to his 14 year old son and his experience growing up as a black man and racing. 245 00:42:49.980 --> 00:42:56.850 School Board: Black male so between the world, and he is excellent read and then my grandmother's hands, which I think was recommended by the speaker. 246 00:42:57.270 --> 00:43:01.710 School Board: Visiting equity summit, and I went ahead and read that also it's a really great. 247 00:43:02.190 --> 00:43:12.570 School Board: Book little more textbook oriented around that trauma informed care with doing integration work, so those are both in DR there is pres ma men men came. 248 00:43:13.440 --> 00:43:24.420 School Board: And on that note, we had a facilitate we are going to have a facilitated discussion boards just know that that but that's not gonna happen during this. 249 00:43:25.140 --> 00:43:43.500 School Board: academic year and two there's two factors that is kicking that facilitate dialogue around our role with disrupting system Just to give you a heads up that that's going to be probably later than calendar year, so let me know if you have any questions about that and. 250 00:43:46.200 --> 00:43:52.680 School Board: Thank you for mentioning that because i've had as part of my closing so one less thing on the agenda that. 251 00:43:55.020 --> 00:43:58.440 School Board: I had a couple of things that is going to touch upon by. 252 00:43:59.520 --> 00:44:09.840 School Board: your eyes apparently there's for freshmen and we'll go six is kind of a law schools out in the Community in which I live down the road I travel often but. 253 00:44:10.410 --> 00:44:26.400 School Board: During the school year, it really is like anxiety things that somehow get pulled over for validation rules on the board member, so I was there is a bad way, so I can avoid that stretch of road songs that are going to my children schools back. 254 00:44:27.630 --> 00:44:39.360 School Board: And now it's like it's exciting kids are In school I don't mind went right to the school sound at 20 miles per hour and enjoy it because those lights are flashing for a good reason now. 255 00:44:40.260 --> 00:44:46.110 School Board: So it's just one of the little things I usually deployed, but I love it just means progress. 256 00:44:46.740 --> 00:44:55.290 School Board: And I did check out on behind one of the schools in a Community messages it's a link for the clackamas county regional art shell. 257 00:44:55.950 --> 00:45:12.180 School Board: And, and as a virtual art gallery at students from across clackamas county and our Westland Wilson build schools are actually very well represented in that that virtual about art gallery and like if I just didn't seem to work with students, not just in our schools across the county. 258 00:45:13.530 --> 00:45:26.550 School Board: I with Chelsea I got the opportunity to join her to launch a non will spill Hizbollah partisan football game, and it was just fun again just a slight reminder of. 259 00:45:27.810 --> 00:45:37.260 School Board: Getting back to normal all the new normal, but it was fun and I also have the opportunity to meet with the members of the Jewish federation of portland. 260 00:45:37.770 --> 00:45:47.790 School Board: and local community members Kelly, before I killed a man and Michelle lynch joined in that conversation and luckily Ludwig was there as well with me. 261 00:45:48.450 --> 00:46:02.670 School Board: And so i'm saying that you need to listen and learn from this ecumenical program that we have in our Community, and then I also met with Jim Green who SBA and. 262 00:46:03.780 --> 00:46:06.390 School Board: i've also just kind of remained. 263 00:46:07.890 --> 00:46:13.470 School Board: close and constant contact with our superintendent as well as our Community members is. 264 00:46:14.730 --> 00:46:28.500 School Board: ever changing role of education in the state of Oregon kind of plays and phones out on my day to day so just do my best to kind of stay abreast of the work that the district is doing, as well as being responsive. 265 00:46:34.140 --> 00:46:36.030 School Board: board report with that and. 266 00:46:42.870 --> 00:46:58.770 School Board: I just want to say the book that reference Chelsea tiny secrets book is one of the optional texts in our schools, so we have students able to read that so our staff read that there's some other books paper into so thank you for visiting. 267 00:46:59.850 --> 00:47:00.690 School Board: His work and. 268 00:47:02.250 --> 00:47:06.450 School Board: Definitely impacting adult for years, as well as young young adult readers. 269 00:47:07.710 --> 00:47:09.330 School Board: So next slide. 270 00:47:10.470 --> 00:47:19.320 School Board: I just I just a few of the events that he had mentioned most of them, so our students talked about being in hybrid now if you recall month ago. 271 00:47:19.800 --> 00:47:27.330 School Board: We had started to some young people weren't quite there with our high school students get started, but it's been an incredibly successful transition. 272 00:47:27.720 --> 00:47:39.570 School Board: Also, increased around co curricular activities that you've been hearing and then increasing spectatorship at those, and so I think more families and students are able to connect with each other to school. 273 00:47:40.410 --> 00:48:00.330 School Board: I was part of the two day English language alliance conference ground a multi lingual ISM which is held by Cosa state level every year again virtual but some great keynote speakers I was with director Thompson at the award ceremony, I was first mdm the speech given by our alumnus. 274 00:48:01.530 --> 00:48:05.010 School Board: did a great job, and then the following day or two days later. 275 00:48:06.060 --> 00:48:13.770 School Board: or Dr diane says okay school great to cheer on students and see some family members and their cars in their their awards. 276 00:48:14.670 --> 00:48:24.150 School Board: was able to give the welcome at the high school Karen orientation for dual language into recognizes how far we've come, I remember what we watch the Program. 277 00:48:24.540 --> 00:48:28.260 School Board: And we've got some the same parents who have been through this whole time. 278 00:48:28.860 --> 00:48:37.290 School Board: And really have been the backbone of the program We took that first leap of faith with us and all their children in a program that had no. 279 00:48:37.980 --> 00:48:45.090 School Board: It just hadn't started yet, and they were the first families and have some of them still there, that evening I recognize some of the names people attending. 280 00:48:45.780 --> 00:48:52.470 School Board: And then, for them to meet the teachers at the high school level and to hear about how the program has the opportunity to expand because. 281 00:48:52.890 --> 00:49:01.530 School Board: Actually anyone now could be in those classes as long as they have that language proficiency so whatever the elementary schools, they really weren't closed cohort together. 282 00:49:02.070 --> 00:49:14.190 School Board: But as the program grows into them times longer students application see, they can just opt into those classes, and so it really becomes this ever been increasing your broadening of opportunity for students. 283 00:49:17.460 --> 00:49:23.160 School Board: We had a very robust leadership forum each month i'll talk a little bit about some of the equity work. 284 00:49:24.150 --> 00:49:39.510 School Board: slides coming up later, but also then after spring break up to participate in the battle of the bridge is so just was different to have this breakfast in the spring up to the call, but it was recognizing 100 years of. 285 00:49:40.620 --> 00:49:50.940 School Board: really wonderful rivalry between already city in Westland and I was texting, you also pictures from that and just to give my students and Community Members and staff together the same venue. 286 00:49:51.510 --> 00:50:02.280 School Board: That it's been a long time since something like that is to is really the storage and emotional to all be there, so there's two pictures on their walkers with their from Iceland. 287 00:50:03.450 --> 00:50:06.360 School Board: And you can see the banner so just a few highlights. 288 00:50:07.770 --> 00:50:10.620 School Board: Next slide I do want to share with you. 289 00:50:11.700 --> 00:50:20.940 School Board: Some of the work that we're continuing to do around equity, this is one of the latest from Korea leadership journal. 290 00:50:21.960 --> 00:50:30.540 School Board: will be talking about equity in action, and you can this work for a while, what can start to happen, as you can hit somebody predictable bumps along the way. 291 00:50:31.110 --> 00:50:45.510 School Board: not unlike a year, and you know what happens after two years, seven years for just even guarding against things becoming complacent, but also that tension and when the work feels urgent and when you have to just be patient with persevere. 292 00:50:46.710 --> 00:51:07.080 School Board: So we just unpacked an excellent article and leadership about just be mindful of your any easy fixes with equity work as long and boring, and that it'd be easy to get caught in these tracks or tropes if we're not careful when we're in the middle of the war and the next slide just shows. 293 00:51:08.130 --> 00:51:18.420 School Board: 10 of those that we we unpacked about two or three of them together and then encourage principles and leaders to continue to work through that with their school teams and their staff. 294 00:51:18.990 --> 00:51:33.300 School Board: Making sure we don't treat equity is something we just do a check off for that we don't just sell it on Tuesday to do equity work or once a month we do equity work with really has become part of the race equity culture and our district. 295 00:51:34.080 --> 00:51:45.360 School Board: Making sure that certain individuals aren't token is as those who need to work or that the work doesn't land on the five or six people born warriors moving it, but how does everyone. 296 00:51:46.410 --> 00:51:49.800 School Board: take on and shoulder the responsibility of work. 297 00:51:51.210 --> 00:51:56.130 School Board: And then, making sure that it's deeply embedded structural it's not superficial. 298 00:51:56.460 --> 00:52:06.240 School Board: That it isn't just this come and go, but rain, you know we used to do that comes around again so there's interesting titles are described them but deep within each of those. 299 00:52:06.690 --> 00:52:21.210 School Board: This surreal worthy considerations unpacking that and then just next as we try to wrap up the gravel figure we continue to work on at all levels, we do have another district equity team. 300 00:52:21.600 --> 00:52:30.510 School Board: workshop on April 15 i'm meeting again with the parent group the superintendent advisory committee for Racial equity software on the 20th. 301 00:52:30.930 --> 00:52:43.350 School Board: They have been absolutely phenomenal such a great group so engaged so curious quick learners they're going to get a copy of the book that's on your tables here they're very eager. 302 00:52:45.150 --> 00:53:00.000 School Board: You all met Sean Adams, but she was at the summit she's been consulting with us, she worked with our regional school teachers in the fall and it's going to work with high school moving beyond just this is the work of equity change to how to all our work in place that. 303 00:53:01.140 --> 00:53:03.930 School Board: Everyone can see the work in their classrooms and. 304 00:53:05.160 --> 00:53:05.850 School Board: students. 305 00:53:06.870 --> 00:53:12.840 School Board: And then the book that you have on your table is Joe felt this book ready for equity and we're contracting with him. 306 00:53:13.410 --> 00:53:29.910 School Board: To do some sessions for our staff for our leaders and he actually does sessions for parents to, and this is about how to think about grades and equity and debunking as well as putting aside the bell curve, which is not. 307 00:53:31.050 --> 00:53:34.770 School Board: At all research family but moving towards standards. 308 00:53:36.000 --> 00:53:44.850 School Board: Standards assessment and rating for standards so really thinking about how do we disrupt systems of racism within our grading practices. 309 00:53:45.600 --> 00:53:52.770 School Board: So we're starting to get deep into the work that can feel personal for some teachers, it can feel sensitive maybe in the Community. 310 00:53:53.550 --> 00:54:07.500 School Board: One of the mood to make this year was could get away with s for students and we move towards incomplete or no great still means the student has to make up the credit and the learning they want a great. 311 00:54:08.940 --> 00:54:17.310 School Board: But it doesn't also jeopardize years of possibility of the GPA and going to college and scholarship because. 312 00:54:17.790 --> 00:54:26.460 School Board: of young minds growing up and just trying to organize and make decisions in high school, so it doesn't risk those kinds of things, but it also doesn't take them off the hook. 313 00:54:27.120 --> 00:54:38.160 School Board: and students will have to the learning so we're kind of moving into some practices around that I think the book is an easy read and very approachable and let us know how you want to stay involved. 314 00:54:42.150 --> 00:54:55.560 School Board: And then, lastly, families got a communication from us last week about next year, even though we're busy, and this year we're communicating a lot about this year, we do have to keep thinking about next year about the options. 315 00:54:57.060 --> 00:55:03.990 School Board: For us we'd love every student, to come back on campus and that's our plan, but we want to continue with our online Program. 316 00:55:04.770 --> 00:55:16.020 School Board: will be some changes to it will have a different version of itself so we're shifting indeed from online programs online Academy, just so it's easy to distinguish between the two, and we talk about the. 317 00:55:17.190 --> 00:55:21.240 School Board: And the other coming weeks and months for being engaged with families who are interested. 318 00:55:22.110 --> 00:55:30.990 School Board: In making a special connection how families who are already in the online program to see what their plans are for next year, but, of course, inviting others so. 319 00:55:31.800 --> 00:55:43.320 School Board: What do we do anticipate that aroma to go down somewhat just because, as a pandemic is starting to see the light at the end of the tunnel, we anticipate that what happens when you return to. 320 00:55:43.920 --> 00:55:51.720 School Board: onsite learning, but we know we've learned a lot and families have expressed this has been a great option and alternative for them. 321 00:55:55.170 --> 00:56:01.800 School Board: So that's just all not highlighted this time i'll talk more about a ready school savers update. 322 00:56:02.820 --> 00:56:03.240 School Board: After this. 323 00:56:05.010 --> 00:56:05.730 School Board: Is our friend. 324 00:56:06.750 --> 00:56:09.330 School Board: tells us to defend your question about the online Academy. 325 00:56:10.920 --> 00:56:14.490 School Board: and ask a question yeah I think the next slide says any questions so as. 326 00:56:18.690 --> 00:56:21.570 School Board: The online Academy, have we decided is that going to be. 327 00:56:22.740 --> 00:56:29.850 School Board: Like a separate class or is it going to be the way it is now we're basically only half the class in class. 328 00:56:30.990 --> 00:56:34.710 School Board: So let's let's go back and see that slide that will help. 329 00:56:35.910 --> 00:56:36.450 School Board: i'm sorry. 330 00:56:39.090 --> 00:56:52.680 School Board: So i'm on the blue side that that's everyone going back to school, every day, so there's no more hybrid there is no more CDs those terms and descriptions of school. 331 00:56:53.220 --> 00:56:59.550 School Board: Unless state of Oregon size to continue something in September, but I think we're starting to see the sunset of those. 332 00:57:00.360 --> 00:57:09.600 School Board: We anticipate five days everyday students being in school within that option we're starting with calling to see optional blended learning. 333 00:57:10.380 --> 00:57:15.300 School Board: at high school level, so there are some students who want to take a class or two. 334 00:57:16.200 --> 00:57:22.800 School Board: In a blended format on our campus because we've heard from some students that there's parts of what they liked about this year. 335 00:57:23.190 --> 00:57:31.200 School Board: increase flexibility doing some running at their own pace and checking in with their teacher a lot like a college online class when the class. 336 00:57:31.560 --> 00:57:37.020 School Board: So we do want to continue that we have teachers who have learned a lot about how to teach remotely very effectively. 337 00:57:37.830 --> 00:57:48.180 School Board: They need some skills this year with that so that's been that's still on site school and will always have a high school some options and you open your course catalog and the forecast. 338 00:57:48.810 --> 00:57:59.010 School Board: You might take three or four classes, the person walking in a classroom you might take one class for ages sit in the library school going to be campus early in the day. 339 00:57:59.550 --> 00:58:08.640 School Board: And do that class in the evening, but get to your part time job so we want to make that just a regular part of the online academy is fully at home. 340 00:58:09.450 --> 00:58:17.880 School Board: So that's for families were prior to the pandemic re architect handling State do you have a full time online program my child. 341 00:58:18.660 --> 00:58:27.930 School Board: loves the district, or we like to be moved here but circumstance are such that we're entering the school building if there's a medical reason or something's going on. 342 00:58:28.530 --> 00:58:36.210 School Board: But do you offer an online program and in the past we've said no, we have we've done two classes online for students who need it, but not full. 343 00:58:36.660 --> 00:58:51.570 School Board: full time all year long program that could even be 12 or 13 years long of a student career so families would go to the board and charter academy or somewhere else, where there was an online school Program. 344 00:58:52.650 --> 00:58:55.830 School Board: now have our own so this will be for families to. 345 00:58:57.030 --> 00:59:02.490 School Board: let's say to boost very student they're still boots very student their principal will still be there principle. 346 00:59:02.700 --> 00:59:10.800 School Board: But instead of walking into the building every day to day morning they'll just stay at home, but they'll stay very connected to their school they'll have a teacher assigned to them. 347 00:59:11.370 --> 00:59:19.860 School Board: But really it's up to that family to determine the pace classes so there's much more individual craftsmanship of that. 348 00:59:21.000 --> 00:59:28.980 School Board: The district will still be responsible still to check off and completed second grade or third place for the grace that they got the assessments. 349 00:59:29.970 --> 00:59:41.190 School Board: So there's still a lot of involvement, because there are students so just sitting here when they're not gonna be tied to a classroom so if we if there's 25 kids in a class and to return home the. 350 00:59:41.640 --> 00:59:50.340 School Board: kids not to be on zoom because there's two kids at home correct correct because we had at 1500 students to hear that Program. 351 00:59:50.970 --> 01:00:02.850 School Board: And we had enough that we can create like three second grade classrooms with three teachers, we kept that structure pretty aligned and students kind of went through their online learning at a similar case. 352 01:00:03.540 --> 01:00:06.120 School Board: Separate bicycle there may have been a little bit of variation. 353 01:00:06.990 --> 01:00:16.350 School Board: But now we just said just take fewer students and what we've learned from other districts, have done this creek open, is that you do end up just getting a lot more autonomy. 354 01:00:16.680 --> 01:00:27.450 School Board: to students and their families around pasting the student finishes or algebra class in release they finished in three weeks they've gotten their grade completion they get a role in the next class. 355 01:00:27.870 --> 01:00:33.750 School Board: So we're some that's the way you prefer to learn it like to do that at home with your parents. 356 01:00:34.770 --> 01:00:46.770 School Board: It might be an option for some families who have been homeschooling for actually want the district more involved in terms of providing some curriculum and some connection to school, so we might see some homeschool families interested. 357 01:00:48.360 --> 01:00:52.560 School Board: But otherwise I think it'll be mostly student interest driven around wanting to stay home. 358 01:00:56.880 --> 01:01:06.360 School Board: Can I ask a question, so that was that was part of the reason why, because the format this sort of change, like you said from the classes to or individual was that. 359 01:01:07.290 --> 01:01:24.990 School Board: Change, based on the fact that they'll be much less interest in the program and or was there any other things that contributed to just the change in that time, because I know we've had a few questions about just how that format has changed yeah and I think yes and no. 360 01:01:26.400 --> 01:01:38.250 School Board: We don't anticipate as large moments so let's say we only have 50 primaries so interesting the whole district all different schools different grade levels you wouldn't be able to have. 361 01:01:38.910 --> 01:01:58.260 School Board: Six teachers and kindergarten first second because it's only 50 students, but you can have a cake to teacher and a three by each of 25 students that they kind of help them progress through there you're going to help the family plan together and become the real key point of contact. 362 01:01:59.400 --> 01:02:02.790 School Board: Making sure they get what they need during that year as a working. 363 01:02:06.060 --> 01:02:12.030 School Board: When we you remember we're doing the high school renewable the superintendent renewal. 364 01:02:13.530 --> 01:02:22.770 School Board: We heard families who have students who are looking for an option like that to generate more individualized profile for themselves from learning. 365 01:02:23.340 --> 01:02:27.390 School Board: But also what's come out is that optional blended learning, remember, we were looking at that. 366 01:02:27.750 --> 01:02:41.340 School Board: around with the students still wants to do most of their learning and the brick and mortar classroom but maybe to classes online, so they can create a climate internships or externship for friendship is for part time job they could have flexibility. 367 01:02:45.180 --> 01:02:53.040 School Board: We will update our website to be more explicit around what it looks like right now the websites kind of serving two purposes. 368 01:02:53.550 --> 01:03:05.010 School Board: it's giving current fans for this program the information they need, but then, at some point we'll transition to what the program will look like so we're kind of in the middle of describing both right. 369 01:03:08.790 --> 01:03:11.040 School Board: Thank you all right, thank you. 370 01:03:12.690 --> 01:03:22.530 School Board: Next to the consent agenda, which means the personnel records and couple different a board meeting that's their emotion. 371 01:03:26.340 --> 01:03:26.790 School Board: Gender. 372 01:03:28.050 --> 01:03:35.010 School Board: Second it's been moved from Chelsea and separated by dylan and telling me to bring call it promo. 373 01:03:35.670 --> 01:03:37.680 Kelly Douglas: Certainly bragging mala tour. 374 01:03:39.660 --> 01:03:40.410 Kelly Douglas: Chelsea king. 375 01:03:41.100 --> 01:03:43.290 Kelly Douglas: hi christy Thompson. 376 01:03:44.940 --> 01:03:45.960 Kelly Douglas: dylan heights. 377 01:03:47.550 --> 01:03:48.570 Kelly Douglas: ginger Fitch. 378 01:03:50.190 --> 01:03:50.790 Kelly Douglas: Thank you. 379 01:03:53.670 --> 01:04:01.620 School Board: Kelly, and then with that we're going to move on to communications and comments from Members of our public. 380 01:04:02.310 --> 01:04:13.650 School Board: And we have during this time, been accepting public comment by email submission submission of the board in advance of our board meetings. 381 01:04:14.550 --> 01:04:28.410 School Board: With a 9am on today on Monday for meeting receiving those and I didn't see to send a couple of comments remember questions with members of the public. 382 01:04:29.220 --> 01:04:38.340 School Board: How do I know that the board seats by my input and there's two things we've been doing is on after kind of fish sharing our her process. 383 01:04:39.150 --> 01:04:48.300 School Board: I will ask the board members to do you have an opportunity to receive all the comments that Kelly and Douglas forward to us and did you want that team to review. 384 01:04:49.170 --> 01:05:03.240 School Board: And my board all of us nodded their heads at me and I acknowledge that all right, the Board is a firm that they have read those then one of two things typically happens, I read off the names of people with just a very short. 385 01:05:04.410 --> 01:05:13.530 School Board: summary of kind of content lumping together, and I will read the names of people who submitted comments or in the past when we had. 386 01:05:14.070 --> 01:05:28.290 School Board: significant volume of comments in the meeting with the names to be very similar to the graduation commencement ceremony, I have opted to not read them out loud and then they are. 387 01:05:29.580 --> 01:05:36.990 School Board: listed within our meeting so somebody could go and check and ensure that their name was in that there is a possibility today. 388 01:05:37.590 --> 01:05:49.170 School Board: The comment is such that I am going to read off the names quickly hopefully there's always the possibility that, I mean a clerical error and I assemble the list and. 389 01:05:49.710 --> 01:05:59.850 School Board: inadvertently forgot the name, so you feel like maybe potentially that is you check back in with us it's very likely we didn't get you didn't read your public comment. 390 01:06:00.450 --> 01:06:12.810 School Board: I just made an error in trying to read this up, and we do also retain the receive public comment or an email intended for public comment that it comes after the submission deadline. 391 01:06:13.410 --> 01:06:27.090 School Board: It doesn't mean that the board doesn't receive your comments Kelly just for nuts was there was one today that came in constantly less than 20 ish in the morning Hello coordinate that to us, but we don't include that with. 392 01:06:28.470 --> 01:06:48.210 School Board: Our our list because technically it was late, but we still received it and we reviewed it and I understand online we've got just hoping that that helps clarify that we really do try and honor this process, we did read the comments that day and actually receiving comments. 393 01:06:49.320 --> 01:07:00.450 School Board: via email and event right way, I think our communities much more inclined to commit when they don't have to show up the President wait an hour or so, to get to the public comment portion and then. 394 01:07:01.560 --> 01:07:14.370 School Board: They can do it at their leisure submitted to us and they know that we received so with that we received differently 44 emails encouraging my days a week, and your full time in person learning. 395 01:07:15.420 --> 01:07:28.740 School Board: We were submitted emails back from people weird in pauley bloomer Lindsay McDonald krista Oswald me back tire Jennifer T candace by the full sex. 396 01:07:29.430 --> 01:07:50.700 School Board: Donna navy holly Johnson Kim libert Bob and cheryl door the cool brace and family and that did include a list of 23 other games ceremony carolyn Caroline Glenn Sarah conway stephanie get all crazy and Chandler rhonda. 397 01:07:52.770 --> 01:07:55.920 School Board: Andrea Morris is a some since. 398 01:07:57.360 --> 01:08:13.110 School Board: We said hedge bird Danielle weapons team mchale oreo rick leave us Rachel Stephenson and family Melissa under. 399 01:08:14.340 --> 01:08:32.070 School Board: megan columns Antonio cola India a canter Barbara class rick picks in heather cook rice PICs in Norman went for Sarah and bill Lawrence. 400 01:08:32.520 --> 01:08:48.810 School Board: Lindsay timer jeannie porter Sarah frazier carry Benson Kelly Carver Elisabet before and I apologize if I don't not sneeze frankly I just do my best, we also received, then one. 401 01:08:50.460 --> 01:09:00.330 School Board: One comment regarding our online program for next year and some questions and concerns with the change in the nature of the program and that was from Robert effort. 402 01:09:00.840 --> 01:09:11.160 School Board: And then we also receive one comment regarding the addition of or the extension of our school calendar to did the ice ice storm days at the end of the school year. 403 01:09:12.030 --> 01:09:21.330 School Board: And I hope that we can reconsider and shorten that school year because if there was ever a year for summer, this would be it and that came from when I will say. 404 01:09:23.790 --> 01:09:35.700 School Board: Thank you, Community for your comments and your input and we do take it to heart and with as we move towards making decisions on the got habits district already. 405 01:09:36.810 --> 01:09:54.000 School Board: Like that we now move on to our general business and i'm back to Dr lightweight pill is going to provide us with that takes on the changes to the reading school save us guidance from the Oregon Department of Education. 406 01:09:56.760 --> 01:09:57.510 School Board: If you. 407 01:09:58.650 --> 01:09:58.890 Are. 408 01:10:02.430 --> 01:10:14.010 School Board: going to skip to the next slide had the kind of chuckle when jada said we're not going to miss Friday afternoon late updates, because it was once again on Friday afternoon. 409 01:10:15.690 --> 01:10:27.990 School Board: So we've had to update, since we last met, one that we could have dissipated could be coming and then one shortly thereafter on on march 22 the new guidance. 410 01:10:28.440 --> 01:10:49.980 School Board: did provide a change in the physical distancing requirement in some areas, allowing for doubt three feet in classrooms so within cohort groups and yet keeping physical distancing to six feet between general for groups so that idea of what in hallways. 411 01:10:51.030 --> 01:10:56.790 School Board: or arriving dismissal that kind of thing and then in some areas where. 412 01:10:58.140 --> 01:11:10.500 School Board: The likelihood of close contact increases risk factors, so we think about gym class choir and Van when putting together still six feet requirement there. 413 01:11:11.700 --> 01:11:19.680 School Board: But change that maximum of 100 people per week that students will be exposed or cohort with was dropped. 414 01:11:20.160 --> 01:11:41.310 School Board: But still, a strong recommendation to keep students in distinct cohorts so that exposure happens or case that contact Tracy and his exposure is limited and contact racing can be more efficiently manage, there was a graduation guidance that was also sent out around the same time. 415 01:11:42.630 --> 01:11:48.570 School Board: When we came back from spring rain began hacking that another rsl titans came out on Friday. 416 01:11:49.770 --> 01:12:01.230 School Board: Just a few updates one also recording six feet in libraries and then also establishing that if you are a district that went from 63 DVD turman to make that move. 417 01:12:02.010 --> 01:12:11.760 School Board: And that cases did rise or things happened in your county you did not have to go back automatically to 16 you can stay three feet. 418 01:12:12.180 --> 01:12:21.630 School Board: But, in consultation with your local public health authority and determine is that still the wise thing to do, depending on transmission in your school or district. 419 01:12:23.160 --> 01:12:35.430 School Board: And then, allowing for some math breaks, this one, it allows for outdoor if students are stationary so not outgrow like recess where there's a lot of movement or during sports. 420 01:12:35.790 --> 01:12:45.180 School Board: But a teacher does determine I think i'd like to take my class outside everyone's six feet apart, we can all take our masks number period of time to get some fresh air. 421 01:12:45.750 --> 01:12:54.570 School Board: So they're slowly starting to laugh some of those breaks from wearing masks up until now it has been a requirement through out unless eating. 422 01:12:56.850 --> 01:13:13.920 School Board: So, as we get into thinking about what does this mean for us, I just want to again remind our board and our community that every district really is considering these within their own content very easy to start comparing maybe there's a feeling of. 423 01:13:15.180 --> 01:13:21.360 School Board: competing with one another on these moving more expediently with some of these changes. 424 01:13:21.900 --> 01:13:37.830 School Board: And it's important to remember that every school district really has its own context, how large is the school district what's the age of their buildings what's the size of their classrooms how did they organize their schedule and move students through coerce. 425 01:13:38.970 --> 01:13:51.030 School Board: And then, when it changed comes back district test to consider a lot of factors with that change and sometimes some changes have been easier for us to pivot because of our size. 426 01:13:51.540 --> 01:14:02.490 School Board: Our newer buildings and ventilation, maybe the way we structure the school day for high school and we can fill it with a little more nimbleness to changes another district. 427 01:14:03.150 --> 01:14:10.020 School Board: And likewise will be some things that come about that some will say why would you do it with another district, and maybe it's archives. 428 01:14:10.560 --> 01:14:18.090 School Board: Or again are, how many how much access, they have two buses or staffing considerations, so I think it's. 429 01:14:18.720 --> 01:14:27.690 School Board: always be pushed to think about what's our context, what are we able to do and how are we moving through a process that we've been using which is. 430 01:14:28.140 --> 01:14:35.010 School Board: consult science to solve the health professionals, when it's around safety and then think about our logistics and. 431 01:14:35.940 --> 01:14:46.530 School Board: Things so as we get to that particular look at the complexities and also the possibilities with this next guidance, the next two slides are just a reminder for those. 432 01:14:47.130 --> 01:14:50.580 School Board: Here in the room, but also watching from home that we have to. 433 01:14:51.090 --> 01:14:59.910 School Board: Have metrics that we're watching and sometimes it's easy to get confused with them, so I think it's important that we remember that we're watching to help set of metrics. 434 01:15:00.570 --> 01:15:09.090 School Board: This one here has changed a couple of times, but this is the new health metric just for schools that's found in the ready school safe learners. 435 01:15:09.690 --> 01:15:19.500 School Board: And it's the one do you recall it's changed column sometimes have been vertical not horizontal but it's allowed us to see according to our case rate in our county. 436 01:15:19.980 --> 01:15:45.000 School Board: When can we move from cbl to highbridge on person you remember that that chart if this is the same one is just become horizontal now, and there we are circled in red because our county is that 200 cases or less, we should be offering hybrid or onsite K 12 if the cases went higher. 437 01:15:46.050 --> 01:15:57.300 School Board: We could consider going back to maybe just elementary but, again in the blue way down low there's now a strong recommendation that you're not just jump straight back to studio. 438 01:15:57.930 --> 01:16:13.950 School Board: So if we get 201 cases it doesn't mean everything shuts down it just means pay attention is there a school class the district that needs to make a change the Navajo county but work with your local public health agency. 439 01:16:14.970 --> 01:16:23.370 School Board: So we started actually down the low integrating cel then we move to scaling to own entry now we're in the green we're all schools. 440 01:16:25.200 --> 01:16:31.830 School Board: Cases are going up, it was about a month ago with 85 we're now at 140. 441 01:16:33.300 --> 01:16:34.890 School Board: Talk to the higher next week. 442 01:16:36.420 --> 01:16:45.510 School Board: For another news about the fourth wave or covert fatigue that happens, especially around a great actor spring break likely that next. 443 01:16:46.230 --> 01:17:05.550 School Board: Time to travel celebrations, and probably seeing the spike with that, but overall, naturally, the trend is going down because we're getting a handle on it vaccinations are occurring so just want people to remember there's this table that we watch and the next one. 444 01:17:10.080 --> 01:17:18.180 School Board: Which is called a sector risk level guidance chart so businesses, take a look at this organization speak institutions. 445 01:17:20.250 --> 01:17:31.260 School Board: Those organizations are trying to get whether they can open their restaurants, where are we factoring this is around indoor recreation and outdoor recreation, you can see K 12 sports. 446 01:17:31.980 --> 01:17:42.210 School Board: So we have the other health metric but in the sector risk level guidance, that the rest of the Community is following we fall into this one when it comes to K 12 sports. 447 01:17:42.660 --> 01:17:56.190 School Board: And so that's where when parents have asked school is open, how come we're limited in some things around sports or spectatorship it's because we're following this one capacity and how many people can be in. 448 01:17:56.610 --> 01:18:05.490 School Board: gyms or fitness centers but also outdoor indoor sports we weren't extreme risk for a while clackamas county is now in moderate risk. 449 01:18:06.030 --> 01:18:13.590 School Board: It is very likely we're going to move up to high risk, however, with those numbers, we might be on the morning list for a while and we do that. 450 01:18:13.980 --> 01:18:24.750 School Board: we'll have to again communicate to our Community, we can stay in hybrid remember that's the other table that we're in preschool but in terms of athletics and sports. 451 01:18:25.230 --> 01:18:37.230 School Board: If we do have to tighten up because we're in the sector risk level guidance charts we just want to remind our board and as well viewers at home that these are the two tables through music to help guide your decisions. 452 01:18:39.330 --> 01:18:42.810 School Board: Whether it be in person and how many people could be interesting to get. 453 01:18:44.490 --> 01:18:55.020 School Board: So now let's take a look at what the new information they are ssl and what implications it has and the layers and we're now thinking through as we research. 454 01:18:55.470 --> 01:19:02.430 School Board: The possibility of potential to move to three feet, so we have to think about what those changes need. 455 01:19:03.420 --> 01:19:12.480 School Board: So the first part one topic to talk about being in classrooms because often people just go straight to three feet in classrooms let's get that done. 456 01:19:12.990 --> 01:19:24.630 School Board: there's other factors, the first one, I want to talk about has to do with the health and safety component, so, while the guys has said that you can move to three feet physical distancing. 457 01:19:25.530 --> 01:19:36.630 School Board: The threshold for what's considered close contact exposure is going to stay at 64 is the public health definition or guidance or using. 458 01:19:38.190 --> 01:19:40.710 School Board: In other words, right now. 459 01:19:42.090 --> 01:19:43.200 School Board: If one of us. 460 01:19:44.730 --> 01:19:46.260 School Board: have been identified as having. 461 01:19:47.160 --> 01:20:02.790 School Board: forbid we all could have been called, you may expose to somebody who has captured the positive or what would we would get a phone call you probably be asked of students in the classroom to stay home for a day, while the contact racing went through. 462 01:20:03.720 --> 01:20:20.850 School Board: What would emerge, is the fact that all of us Dave six feet apart, that we wore masks for certain elation that we have here to the protocols, we wouldn't have to quarantine we were exposed only the person, the only person at the quarantine is a person actually contracted. 463 01:20:21.870 --> 01:20:26.220 School Board: contracting code and they were born team for the 10 to 14 days. 464 01:20:28.410 --> 01:20:39.390 School Board: The rest of us, we were exposed, but because we stayed six feet according to public health officials, we could then immediately the next day you're clear go back to school. 465 01:20:41.640 --> 01:20:52.890 School Board: This changes if we move to three feet and now everybody in the room is three feet apart and there's an exposure and the contact tracing kicks in. 466 01:20:53.910 --> 01:21:03.510 School Board: Everyone has to quarantine because there were less than six feet apart, so it does changes so students would have to go home. 467 01:21:04.140 --> 01:21:18.180 School Board: Even if you know for the 10 to 14 days, because they were exposed and they were less than 60 apart, so the likelihood of contact contracting the virus is greater because proximity supposed. 468 01:21:19.890 --> 01:21:23.280 School Board: To so that's guiding steps in the rsl that sometimes. 469 01:21:24.360 --> 01:21:44.700 School Board: isn't as widely explained in the Community, but we need to know that it is a consideration, and if we make that move our families need to know that that they send their children out there three feet apart and there's exposure virtual office at home for these two weeks are tangible TV. 470 01:21:47.430 --> 01:21:57.630 School Board: I talked a little bit about if we move to 30 feet and then the metrics we move in our cases the metrics we live in the metric section that. 471 01:21:58.950 --> 01:22:06.840 School Board: Maybe moderate to high risk for cases go up it doesn't mean we have to go back to 60 unless local public health department. 472 01:22:09.810 --> 01:22:26.550 School Board: busing for us is another consideration right now students are every other row on the bus, so we need all of our routes, because that was the requirement, they make all of our routes to really spread students apart, now we can have them grow to grow. 473 01:22:27.810 --> 01:22:37.650 School Board: Because that high see acts as a barrier, even more so with the closer three be there is ventilation that up the windows down to celebrating mass. 474 01:22:38.190 --> 01:22:55.020 School Board: So while we can get more students on the bus, we now need to likely also add more buses and routes, so this is why these kinds of changes can't just happen overnight, but we have to go get to the Cabinet buses and routes to make this increase with you. 475 01:22:56.430 --> 01:23:04.740 School Board: And then communicate your parents your child's route has changed now, this is going to be the time or the pickup will have to also have. 476 01:23:06.210 --> 01:23:19.500 School Board: Like to connect to the church and on the three key verse 16 so let's say we have a classroom and now we're operating under less than three feet and let's say there's 25 kids. 477 01:23:20.760 --> 01:23:24.480 School Board: And one of those kids we find out has pulled it. 478 01:23:26.070 --> 01:23:36.870 School Board: Is there a comedian does the entire class have to quarantine or just the students that possibly we're right around I mean do we have ways of. 479 01:23:37.650 --> 01:23:47.310 School Board: i'm just i'm just throwing that out like is it now become the entire class because they get moved around during that day and then less than three feet or. 480 01:23:48.330 --> 01:24:01.830 School Board: So here's the best best benefits, yes, the absolute best point in front of me is so, for example, we had some situations of exposure last week in classrooms. 481 01:24:03.090 --> 01:24:23.520 School Board: We contacted the families said there's been an exposure, we did the contact tracing and we were able to because students state six feet apart because people order masks and we had all the protocols and here to all the students are back at school, no one had to 47 students who had. 482 01:24:25.710 --> 01:24:27.360 School Board: So that was able to pass. 483 01:24:29.550 --> 01:24:34.440 School Board: In the new guys once you freebie they will all porn. 484 01:24:35.460 --> 01:24:39.330 School Board: Because nobody was kept six feet, apart from. 485 01:24:40.560 --> 01:24:57.300 School Board: And so, in public health authorities still going to use the definition of close exposure close chronic exposure as the six feet mark if you came under the six week you likely works, those are at risk of privacy exposure and you should go home. 486 01:24:59.490 --> 01:25:07.560 School Board: So it didn't We just have to be prepared doesn't mean don't do it, but it just means a new set of circumstances and. 487 01:25:08.430 --> 01:25:17.850 School Board: Communication to families around that will happen and sometimes it's hard to understand that we had a situation with one of our close contact sports. 488 01:25:18.570 --> 01:25:30.480 School Board: which actually falls in the same category because close contact of students aren't staying six feet apart, there was a case and the whole team had to quarantine for two weeks. 489 01:25:31.530 --> 01:25:39.180 School Board: Because of the nature they were less they're just less than 16 apart in that post context for not all of our sports or post contact. 490 01:25:39.690 --> 01:25:42.870 School Board: and other sport, it can happen and there could be exposure. 491 01:25:43.470 --> 01:25:55.530 School Board: and August, you contract contract and code stays home, but the other students could have pulled out, because they stayed six feet apart as athletes and could still go back to school in preaching. 492 01:25:56.100 --> 01:26:03.060 School Board: continue playing their sport like track and field, for example, is not considered close contact, so we call it. 493 01:26:04.560 --> 01:26:07.020 School Board: Football wrestling yes. 494 01:26:15.270 --> 01:26:20.250 School Board: Okay, so just just understanding the shifts there is really important, as we work through it, but then also. 495 01:26:22.770 --> 01:26:36.060 School Board: This is about the change moving from it, we move the three feet this venue for 14 days there's not exposure is this guidance that come from the CDC or the only thing. 496 01:26:38.070 --> 01:26:49.260 School Board: I know it's oh ha, but I don't know where it is I don't know where the CDC has made that rule etc it's kind of a large governing body if they've gotten specific around schools. 497 01:26:50.280 --> 01:26:51.360 School Board: But it is in our. 498 01:26:52.530 --> 01:26:59.520 School Board: Our ssl guides which I know go authored by oh ha in terms of. 499 01:27:00.300 --> 01:27:13.590 School Board: Everything I created my conversations with that only change facing Okay, nobody we're basing so much off what kind of information does coming from the CDC, and so I wasn't sure if this was something that came from the CDC and an oil change replicated or. 500 01:27:14.670 --> 01:27:21.030 School Board: emc I can't say for certain because they didn't yeah i'll look it up forward yeah. 501 01:27:22.050 --> 01:27:35.220 School Board: curious if we know from where from where this information could be that one of my colleagues is watching this very closely that sends your minds, if he might even just just me okay. 502 01:27:36.720 --> 01:27:37.350 School Board: But. 503 01:27:40.200 --> 01:27:46.290 School Board: yeah I can scroll up and down i'm actually taking some quiet time and I didn't find it off so. 504 01:27:47.400 --> 01:27:57.060 School Board: Okay let's look at the next one, it takes a few more of those factors So while we could be repeating classrooms we still have to stay 60. 505 01:27:57.690 --> 01:28:07.770 School Board: Between cohort so that idea always for rival dismissal libraries were several classes different covert groups might be accessing the library. 506 01:28:08.310 --> 01:28:20.190 School Board: So we just have to be mindful of staying with those traffic patterns, you know up one we have affairs down the other choice you know, we have more students, because the kids be coming on one day so think about. 507 01:28:20.970 --> 01:28:29.940 School Board: Those traffic patterns staggered students thinking about not drop off and pick up with do have a number of families choosing to drive a pickup so. 508 01:28:30.510 --> 01:28:38.580 School Board: lines are longer with that we've been able to manage it, because it's been packed the students A and B, but we just have to think about when it's everybody. 509 01:28:39.030 --> 01:28:44.040 School Board: Our systems now able to scale to that and how do we accommodate for that. 510 01:28:45.000 --> 01:28:53.070 School Board: So, again it's going to be really clear to families watching a problem before we haven't lived on a decision, these are the processes we're working with you. 511 01:28:53.640 --> 01:29:06.060 School Board: Were researching we're asking the question is, how would we do this safely, how can we do it doesn't require more staffing or resource more time in order to do something this. 512 01:29:07.560 --> 01:29:17.520 School Board: When we get to the classrooms while we do have some smaller classes, overall, because the families that have indicated that they're going to stay in studio. 513 01:29:17.940 --> 01:29:27.270 School Board: A lot longer, which has made our hybrid car classes, a little smaller they could change their minds, so we always have to be prepared for everybody came back. 514 01:29:28.890 --> 01:29:38.520 School Board: But we believe you know we're looking at measuring can we get everyone in for three feet when you have individual desks it's a lot easier. 515 01:29:39.270 --> 01:29:52.080 School Board: Our district, however, over time, is invested in more tables and pair tables because we've gotten away from the old way of everybody siloed at their own desk facing the front. 516 01:29:52.530 --> 01:30:02.910 School Board: To students facing each other lexical groupings which makes it not impossible, but more complicated when you think about the furniture available. 517 01:30:04.080 --> 01:30:11.940 School Board: We don't think it's the best use of our resources now a welcome five you know 8000 individual desks for one year. 518 01:30:12.540 --> 01:30:29.670 School Board: We do still have a lot of individual desks so that's helped, but how do you not take a pair desk and a lot of our elementary schools which are actually four feet so students are created to beat apart, but configure them in a way for some other furniture, that we can keep. 519 01:30:30.780 --> 01:30:45.060 School Board: So again, not possible, but challenge that we have to think another district may not have to maybe they only have individual desks in their school district we've invested in different kinds of furniture so again comparing school districts. 520 01:30:46.110 --> 01:30:56.760 School Board: it's not always helpful so think about that there is recommendation at desks still face one direction, limiting students from actually. 521 01:30:57.690 --> 01:31:10.830 School Board: Talking loudly maybe or aerosols when you're closer together and they're still the record requirement that they're 60 between the staff member and the students and adults to adults. 522 01:31:12.210 --> 01:31:22.830 School Board: And then, how much time does it take to pro furniture back you've been in our school you've had those tours you've seen them beautifully stored in our gyms and our cafeterias. 523 01:31:23.220 --> 01:31:31.290 School Board: Now we do have to physically, we were to do this, think about when and how do we move the furniture that again not impossible, but it does take time. 524 01:31:33.060 --> 01:31:41.010 School Board: And then, with band and choir students do have to stay 16 part so again if we're bringing both groups together. 525 01:31:42.360 --> 01:31:51.240 School Board: For some classes pretty feet, this one has to stay six feet if they don't fit all in the room six feet apart and they're not allowed to face each other, because they're singing. 526 01:31:52.620 --> 01:32:11.190 School Board: Then, where do we put them, or is it half at a time in a room and where's the other half of the group so we're just trying to think what's the logistics around and choir if they moved we have another location, do we need additional supervision, maybe more so school students. 527 01:32:13.230 --> 01:32:16.020 School Board: Then, what are the logistical needs for. 528 01:32:17.220 --> 01:32:17.850 School Board: gym. 529 01:32:19.080 --> 01:32:28.920 School Board: And then the more challenging one for us of middle and finer school is running a meeting so snapping and lunch have to stay six feet apart because masks come down. 530 01:32:29.520 --> 01:32:38.100 School Board: So again, we have to take half the group out of the room where do they go to eat or to have snack who supervising them locations. 531 01:32:39.270 --> 01:32:48.030 School Board: One of the places that's easier for us with high school is we actually are eating on campus so another school districts high school they find this very problematic. 532 01:32:48.510 --> 01:32:54.330 School Board: But actually for our high school, this is less problematic we've structured our schedule our students have been three classes. 533 01:32:55.020 --> 01:33:10.140 School Board: rabbit lunch bag, at the end of the day, and then they leave campus so again, you know carrying school districts have different stories or high schools aren't as concerned about eating scenario playing snapping has to be thought about. 534 01:33:11.460 --> 01:33:17.250 School Board: But middle schoolers primaries trying to figure out how would we do lunch and snacks in this situation. 535 01:33:22.200 --> 01:33:28.020 School Board: So that's that's where we are we're having conversations we're looking into things. 536 01:33:29.730 --> 01:33:33.510 School Board: we've had suggestions about what if we rented a tense. 537 01:33:34.800 --> 01:33:47.400 School Board: that's a commodity, if you look into right now actually a lot of businesses are using tense and so they're not as plentiful, as it seems, especially here in Barcelona, that would encompass about 4000 square feet. 538 01:33:48.120 --> 01:33:53.790 School Board: When you think about the number of students, when you think about the size of the cafeteria or gym to put some additional students. 539 01:33:54.360 --> 01:34:07.530 School Board: But again, these are things we're looking into and then what's the cost of renting possibly four to six and the eight large tense for the schools, who need that for every day for the rest of the school year. 540 01:34:08.790 --> 01:34:18.480 School Board: So I just want the Community Now I want you to know that we're not sitting silently with this we're taking a look at all of those factors and starting to look into them. 541 01:34:19.650 --> 01:34:31.560 School Board: And this week also engaging some staff and the conversation because that's what we've done all along we've thought through every change that has come from this Department of Education what it means for us. 542 01:34:32.010 --> 01:34:41.160 School Board: How we would have voices at the table, we thought through it and then work with our associations as well around the change the working conditions. 543 01:34:41.880 --> 01:34:53.970 School Board: Our current mo use do specify six feet in them so for changing the working conditions to me that includes conversation versus stations which they then. 544 01:34:54.510 --> 01:35:01.950 School Board: happy to be a part of throughout the whole year you've seen that you know that we've been meeting on a regular basis we sold last week. 545 01:35:02.340 --> 01:35:17.100 School Board: we're going to do so again this week so don't want me to be assured advantage to know that our staff are aware in that association leaders are in conversation with us about this next change this come on e. 546 01:35:17.850 --> 01:35:23.220 School Board: mo use our memorandums of understanding our audience yes. 547 01:35:23.850 --> 01:35:41.250 School Board: Thank you, so we have a contract with your associations, if we change the contract in the middle of that contract agreement we created a memorandum of understanding that just outlines the working condition changes and they're usually time bound to the last few months or a year. 548 01:35:42.870 --> 01:35:57.750 School Board: If we move also to everyone on site every day that just changed the model for operational blueprint or no longer there were there were cl when we looked at hybrid we had to update every schools operation blueprint and submit that. 549 01:35:58.350 --> 01:36:18.000 School Board: And we would not be required to update every operational blueprint and submit fully on site and make sure that our safety protocols are reflected in that document so that anyone can view that publicly and be assured that were inferior to safety protocols was implanted on a decision. 550 01:36:21.960 --> 01:36:30.540 School Board: I know your questions so that's, the last thing i'm going to share is that because the next slide because we did get an update on graduation ceremony guidance. 551 01:36:31.440 --> 01:36:52.800 School Board: This particular because it's an outdoors event remember those two health metrics tables this one would follow the sector guidance so just like we did look and find indoor and outdoor sports there's a section called entertainment outdoor entertainment establishments. 552 01:36:53.850 --> 01:36:59.310 School Board: And oh sorry it's time to say indoor your team and establishes a second bullet. 553 01:37:00.330 --> 01:37:03.840 School Board: We are required to follow those around capacity. 554 01:37:04.980 --> 01:37:19.890 School Board: And then safety protocols like masks would still be mandated if someone was singing or performing something in that ceremony that they're following the guidance that they're six feet between people who are not your family or party. 555 01:37:21.840 --> 01:37:29.880 School Board: But that group for Google maps for photos will be allowed as long as mentors are down before yelling or shouting are talking to each other. 556 01:37:32.370 --> 01:37:48.660 School Board: So we know that graduation isn't until June, but that's a big ceremony, and for that, because it's guys didn't come out right before spring break our high school principals are already looking at it and thinking about it and, just like last year, we will include students and staff. 557 01:37:50.160 --> 01:37:57.780 School Board: interested to plan so don't ask me a lot about graduation tonight, this is as much as we're getting up about it just to let you know we saw the guidance. 558 01:37:58.230 --> 01:38:09.360 School Board: We are they start working on it and the Community will begin to to get information on it, as we get closer the dates are still the same, but what the ceremonies look like this to be. 559 01:38:11.790 --> 01:38:14.490 School Board: And now I prepared a question she. 560 01:38:18.900 --> 01:38:19.320 thinks. 561 01:38:20.580 --> 01:38:27.720 School Board: How does it hurt when you ask for to set to expire we we wrote it to end the last day of school. 562 01:38:29.040 --> 01:38:30.390 School Board: And the school year. 563 01:38:31.470 --> 01:38:33.570 School Board: If we want to return before. 564 01:38:34.650 --> 01:38:36.810 School Board: Next, school year we have to. 565 01:38:37.890 --> 01:38:45.180 School Board: amend yes in this school year yes Okay, and are you saying what returns, with the three peat condition. 566 01:38:46.380 --> 01:38:49.890 School Board: Well, five days a week, yes, yes yeah. 567 01:38:52.710 --> 01:38:58.260 School Board: And then I started seeing some questions last week is one of those was what's that mediocre for me to return if I basically. 568 01:38:59.520 --> 01:39:03.960 School Board: did a really good question I like that better pretty clear standings looking at an advocate. 569 01:39:05.010 --> 01:39:09.510 School Board: But the second question was what our goal is for when those can be completed do we. 570 01:39:10.710 --> 01:39:19.680 School Board: Is the district still need to whether or not we return to the spring and is may 1 a reasonable goal. 571 01:39:20.700 --> 01:39:26.820 School Board: individually if we don't know when we think we're going to know what our goal is for new students that package. 572 01:39:28.800 --> 01:39:35.700 School Board: So right now with our inquiry process i'm not able to give you a certainty with a timeline. 573 01:39:37.110 --> 01:39:48.570 School Board: Because we're still trying to figure out, we have enough buses and routers there's parts that we're trying to see can we can make it work with the logistic or we one of the school districts that, even though this guidance has changed. 574 01:39:49.500 --> 01:40:02.370 School Board: They just can't make it work without significant enough disruption that they just want to end the last 12 weeks, the largest choose to end in hyper and stay there were unpacking it to see. 575 01:40:03.450 --> 01:40:04.950 School Board: Do we need to stay entire. 576 01:40:06.000 --> 01:40:20.160 School Board: Can we keep moving forward to more in person instructions, with this new balance and so that, when we come before you either with a yes, we can do it and there's a time when we figured it all out, we talk to staff involved and. 577 01:40:21.510 --> 01:40:25.170 School Board: they're going to vote on, there we working conditions agreement. 578 01:40:26.310 --> 01:40:33.690 School Board: Then that's where it would be, or we have to stay with your diligence spoke we've tried to try and while we can do it here we just. 579 01:40:34.410 --> 01:40:42.270 School Board: can't do it this other way or hire enough staff or whatever, the reason is, and therefore you know we're not going to be able to go. 580 01:40:43.260 --> 01:41:01.380 School Board: To do the sense of when the digital media position where we can say look, this is not possible in the spring, or to say it is possible, we can do it on the next day or two days later that week, so in that sense of you might be in that position, I I don't know quite yet. 581 01:41:02.610 --> 01:41:06.870 School Board: Because we're still having some some real critical conversations with. 582 01:41:08.010 --> 01:41:14.310 School Board: association is just making sure that they never brokenness really thoughtful with some of our at. 583 01:41:16.560 --> 01:41:28.830 School Board: All this is my last statement on this is that I know why people with your address the country and state seems to work better, for example, now back five days a week, if we end up determining that. 584 01:41:29.850 --> 01:41:37.350 School Board: They can do it, we can, it would be helpful, I think, for me to know why are we different white, can you do. 585 01:41:37.770 --> 01:41:43.260 School Board: right by suit that's the conclusion they'll get really good reasons why that's important people know that reason yeah. 586 01:41:43.470 --> 01:41:54.510 School Board: And, and we owe them to give a reason, which is what I was trying to do here is explain all the complexities that could inform reason and some of that in there is just even. 587 01:41:55.470 --> 01:42:08.130 School Board: Can you get the staff, could we with the way we've set up school and our conditions if we turn we actually need more staff hired to provide some of that supervision and we post those positions can we hire staff at this point in the year. 588 01:42:08.670 --> 01:42:13.920 School Board: So much easier to hire staff over summer for start in September, even longer renee. 589 01:42:14.430 --> 01:42:22.530 School Board: I didn't have a Community Member just inquire and say how are you so confident in September that you can open five days a week, but you can't. 590 01:42:23.070 --> 01:42:26.310 School Board: Tomorrow what's difference, the difference is the running. 591 01:42:26.850 --> 01:42:39.510 School Board: In the summer, obviously spills over, we can start if we know the conditions we just created scheduled to work with those conditions we set up the classroom towards those conditions, we have all summer to hire the people to work with those conditions. 592 01:42:40.320 --> 01:42:49.680 School Board: Right now, we just moved to hybrid we arrange things for that and, here comes another pivot and we have to ask how much runway do we need. 593 01:42:50.610 --> 01:43:04.440 School Board: With logistics what's the staffing will we hired to move to hybrid required 16 assistance we hired 18 for our educators will have our primary school, we have time to do that interview. 594 01:43:05.040 --> 01:43:13.920 School Board: People we were scrambling for some people, because the fool isn't FA there are some parents who would fly typically or some Community Members who have said. 595 01:43:14.280 --> 01:43:20.700 School Board: I can't do a job, like that now, because my kids are home every other day they're in another school district navy or this one. 596 01:43:21.210 --> 01:43:36.060 School Board: But I can't take on a job that I might typically been able to apply for so we're up against sometimes a very shallow employee condition, so we decided to look at all those factors and whether it's the answer, no, we go to the Community with our explanation about why. 597 01:43:37.740 --> 01:43:47.100 School Board: yeah good question Thank you and thank you for Class because I was going to ask what gives us that confidence that we can only know for sure we can open next year because are we. 598 01:43:47.280 --> 01:44:05.700 School Board: When you say you're going to open full time next year, are you still under the assumption that we will have that three foot guidance and maybe even somebody saying that will have the same guidance from our according to the rsl yet in place then i'm working with those. 599 01:44:06.900 --> 01:44:20.430 School Board: Three feet in place and the assumption that we're we don't have to do see do that we're just going to in person on site, we will still offer online. 600 01:44:21.060 --> 01:44:30.780 School Board: Now, anything can happen, so I think it's very important for our community to know it's something that happened in the summer or that odd could require school districts to. 601 01:44:31.380 --> 01:44:43.860 School Board: offer maybe a version of CDs in the fall and then we would have you know we have those two options that we would have to have a third one again for a period of time, so, then we would make that adjustment. 602 01:44:44.550 --> 01:44:52.680 School Board: But, most importantly, if these are the conditions were in now with the 3D and we're progressing in that direction and we've heard from our governor have committed. 603 01:44:53.580 --> 01:45:04.050 School Board: to progress in that direction, why should prioritize educators, to get vaccinated is why she made the announcement around schools reopening march 29 and the people for high schools. 604 01:45:05.100 --> 01:45:13.290 School Board: there's definitely an agenda and the movement in that direction for students to get back to the first one so. 605 01:45:14.160 --> 01:45:25.020 School Board: that's that's the path and taking that's where we're going, and that we have a much longer runway to set up for that configuration, what do we have a summer to know those conditions. 606 01:45:25.500 --> 01:45:35.370 School Board: And that would include, even if we still have to keep sick kids succeed apart during band during gym when i'm not in their cohort so you feel confident that we can do that next fall. 607 01:45:35.850 --> 01:45:43.080 School Board: The difference right now is we just if we actually getting an input, the information that we have so far, yes. 608 01:45:44.550 --> 01:45:52.920 School Board: It could be information changes from only eat or we if we get to try this before school is out. 609 01:45:53.580 --> 01:46:10.170 School Board: And our model doesn't work and we and it's not good and safe and we fall back then we have to rethink that model for the for the fall but there's an opportunity if we're able to to move into something before summer. 610 01:46:11.550 --> 01:46:17.310 School Board: If we know we can get there with with the timing of this announcement, the runway and the way we've set up school. 611 01:46:18.720 --> 01:46:24.180 School Board: Again with our schedule for students, the way we create a cohort for the way he designed the school day. 612 01:46:27.120 --> 01:46:36.330 School Board: And, just to clarify our fourth quarter starts April 26 is that when the fourth quarter start correct remember we move, yes, because of the yes. 613 01:46:38.550 --> 01:46:41.910 School Board: And then we get out on June 23. 614 01:46:43.020 --> 01:46:50.250 School Board: So, in your mind and and I understand this is, you know, but would there be a possibility, possibly starting. 615 01:46:51.810 --> 01:46:52.680 School Board: fourth quarter. 616 01:46:53.730 --> 01:46:58.800 School Board: I don't know and that's that's I yeah I want your honest answer I don't know. 617 01:47:00.180 --> 01:47:00.540 School Board: I don't. 618 01:47:04.680 --> 01:47:05.310 School Board: ginger. 619 01:47:08.700 --> 01:47:12.030 School Board: What would you say to criticism that you should have seen this coming. 620 01:47:13.710 --> 01:47:13.950 School Board: To. 621 01:47:14.970 --> 01:47:15.180 That. 622 01:47:23.070 --> 01:47:32.430 School Board: There was talk about it, I didn't know what happened this during the school year there was a lot of speculation that wallet was on horizon at some point. 623 01:47:33.180 --> 01:47:43.860 School Board: that it was very likely public schools would still finished with 60 because, while the talk was happening It came at the same time as news about the variant. 624 01:47:45.750 --> 01:47:50.340 School Board: And just to worry about were seeing the fourth wave and so. 625 01:47:51.570 --> 01:47:59.790 School Board: School districts weren't making rapid plans for that what we see around us in the portland metro area schools, making plans for hybrid. 626 01:48:00.840 --> 01:48:08.280 School Board: and putting a lot of energy at least every other day, and not only on that speculation. 627 01:48:15.390 --> 01:48:33.300 School Board: It was generally in a 70% range when parents survey, or can we surveyed about their students coming back to enforce and learning what are you experiencing still that there are some families are still making their own decisions at different families are. 628 01:48:34.350 --> 01:48:48.000 School Board: Achieving covered in cases yeah and we gave me that reassurance and actually part of education as schools have required schools to get families that ability to just work with their comfort level. 629 01:48:49.680 --> 01:48:53.910 School Board: For our school district and getting other school districts are experiencing different. 630 01:48:54.960 --> 01:49:04.830 School Board: survey results or statistics we have about 70 to 75% interest in the hybrid CEO and so. 631 01:49:06.150 --> 01:49:18.690 School Board: We have a greater percentage should have said as things become better we want our children, their person every family makes that decision about what feels better for them and giving them that bandwidth to do that. 632 01:49:19.860 --> 01:49:30.600 School Board: Because we've had a greater number indicate hybrid is a choice to become at some point in person we weren't able to set up some models that they get another district did it happen. 633 01:49:31.830 --> 01:49:45.540 School Board: Where they immediately unpacked all the classes rishi reassign teachers and students and then a whole nother group became the cbl group and then another group was hybrid. 634 01:49:47.340 --> 01:50:00.750 School Board: We just didn't feel we do that with our numbers and our teachers felt very strongly about keeping their students progress here Karen connection was important it's what we heard, and so we kept that cohort class and. 635 01:50:02.430 --> 01:50:04.740 School Board: We are seeing more movement. 636 01:50:05.760 --> 01:50:21.030 School Board: To go to the number grades K eight students coming in, hybrid like we thought meeting more about the economic findings question independence online and parents hoping to get for that assistance from teachers, so that number is higher in Cape eight. 637 01:50:22.650 --> 01:50:31.170 School Board: And then he's failing returning to work for homeschooling for the here and now that we're a hybrid ask a realtor students. 638 01:50:33.030 --> 01:50:43.020 School Board: So we did ask the commitment for students in the online program white COP to stay there, if you get assigned to a teacher in the classroom and staff accordingly. 639 01:50:44.580 --> 01:50:46.950 School Board: And so we do have 1500 students still. 640 01:50:50.730 --> 01:50:53.250 School Board: there's movement I think that's understandable. 641 01:50:54.360 --> 01:51:05.760 School Board: Maybe a family, but they do hydrate that i've chosen to stay mom or CEO because maybe there's no medical condition family and their ways go vaccinations are available so everybody who's. 642 01:51:07.080 --> 01:51:07.920 School Board: Making the decision. 643 01:51:12.030 --> 01:51:21.240 School Board: And in your decision making, or considering that Stephen sondheim, of course, and I, he said, have other kinds of disabilities to that, please. 644 01:51:22.890 --> 01:51:23.400 Correct. 645 01:51:24.450 --> 01:51:32.610 School Board: And you know, we found that in our students and prizes all the time their resilience their ability to rise to the occasion. 646 01:51:33.300 --> 01:51:46.560 School Board: What we might think is a challenging circumstances there you know something surprising as well the way they're approaching it, and so I think particularly, we have to suspend certainty around students to learn differently. 647 01:51:48.240 --> 01:51:57.720 School Board: And just be open to what might we might receive as this might be too big, of a challenge we have to be at all and make the best of what. 648 01:52:04.950 --> 01:52:13.080 School Board: I just want to take the opportunity and not public, I don't really have a question I asked one question and the presentation is super clear and. 649 01:52:14.010 --> 01:52:25.950 School Board: The information is being dictated to you and you're applying it into our system, but just opportunity to thank you and all of the administrators and staff who have persevered through this year. 650 01:52:26.730 --> 01:52:38.490 School Board: Both with lifting education on the online environment, as well as Co curricular activities feedback and place them in person instruction and all the pivots that have been made. 651 01:52:39.570 --> 01:52:48.600 School Board: You know the first event can be December 23 the second one was in the first day of spring break or anything you know right before spring break and so. 652 01:52:49.950 --> 01:52:55.320 School Board: yeah just recognizing you know changing information i've had the Friday afternoon phenomenon. 653 01:52:57.120 --> 01:52:58.440 School Board: And also. 654 01:53:00.090 --> 01:53:08.220 School Board: Just very thankful on that statement that we, you know as much certainty as possibly could exist, that we will be back in person. 655 01:53:08.730 --> 01:53:21.180 School Board: full time five days a week, all panelists want to involve that message with barring any unforeseen changes to the current situation that is on the plan so thankful for that. 656 01:53:22.140 --> 01:53:37.080 School Board: And I just want to publicly say that if I do hope that we can get that provide opportunities for students to be in person, five days a week, you know, if at all possible, and just by copy. 657 01:53:38.160 --> 01:53:46.140 School Board: For better brief and never and so, even if it takes some time to figure out the logistics and make it happen. 658 01:53:47.790 --> 01:53:56.400 School Board: That you know we've heard so like resoundingly from our students and our families and that's what they want and and I hope that our. 659 01:53:57.060 --> 01:54:11.550 School Board: Staff and see that measures have been taken to ensure conditions are safe, and so I just want to take a moment just to say, and I know you get here, for me, you know quite a bit outside of the public meeting and sides I say. 660 01:54:12.990 --> 01:54:29.070 School Board: Thank you, thank you for recognizing all the work that our staff has taken on, there is no doubt in my mind, the staff in our district love these children they have felt renewed by being with them and hybrid you walk in the buildings. 661 01:54:30.180 --> 01:54:49.170 School Board: And, and they have felt supported by how you have supported the process and give them the time and space to put all the protocols in place for that that return that I really went as successfully as it did, I mean it was crickets pretty country was quiet for the future tours. 662 01:54:50.580 --> 01:55:03.210 School Board: And it was really things is down even students would express nervous this deal, and I think about girls we're all nervous, we all have mixed feelings, but now here's how i'm feeling about it, it feels really good. 663 01:55:03.900 --> 01:55:11.220 School Board: And I just want that trend to continue every movie that really evident in our Community, I need to go too fast. 664 01:55:11.820 --> 01:55:21.960 School Board: That we stay the course we follow the signs we consulted with the case guidance rss sales guys consulted with a local public health authority, let them define what is safe. 665 01:55:22.500 --> 01:55:38.160 School Board: medically and health wise and then we worked on logistics now what we are our school district our size are building our buses our schedule, how do we make the next generation, the next generation work. 666 01:55:39.450 --> 01:55:53.280 School Board: Dr Spencer I didn't text me she's so fantastic she says CDC does say that someone will stay within 64 cumulative of 15 minutes and 24 hour period is considered exposed. 667 01:55:55.260 --> 01:55:57.570 School Board: I just couldn't put my fingers on in here. 668 01:56:00.390 --> 01:56:01.710 School Board: Thank you, Dr Spencer is. 669 01:56:04.320 --> 01:56:04.650 School Board: My. 670 01:56:06.570 --> 01:56:08.310 School Board: Last perfect. 671 01:56:09.900 --> 01:56:17.250 School Board: position as soon as your position to know we just make sure you reach out to the board, yes, we forget because tomorrow would want to wait. 672 01:56:17.610 --> 01:56:25.020 School Board: two or four weeks for next week, now that you reach that position yeah let's stay open and you have them, I just want to. 673 01:56:25.470 --> 01:56:34.530 School Board: know that incredibly open to special session meetings moving meetings up having a second or third one, if need be, in order to. 674 01:56:35.400 --> 01:56:46.080 School Board: Progress going, and I know I can count again to be the same again in the circumstance that we get to that point, it can be your approval sooner than one has to wait. 675 01:56:47.820 --> 01:56:48.060 and 676 01:56:49.560 --> 01:56:53.190 School Board: christy and I just wanted I just had one question and one fact that. 677 01:56:54.810 --> 01:57:06.360 School Board: i'm just being a former teacher myself and knowing that right now, our teachers that are back in the classroom are all also still serving students that are in the CFL and students in person and. 678 01:57:07.470 --> 01:57:23.070 School Board: Just kind of on that note that helped our staff has been working and i'm just wondering how you can speak to that I just have a heart best though that's a lot to do vote themselves on want to acknowledge that and acknowledge or teachers that are doing that and. 679 01:57:24.870 --> 01:57:35.100 School Board: And I just wondered if you had any more insight into how they're doing now that they're you know once again pivoting and now having to serve two different. 680 01:57:35.940 --> 01:57:47.100 School Board: kind of community is almost at the same time, so I acknowledge that and just look just thank you for acknowledging it and they're they're brilliant they're committed and. 681 01:57:47.910 --> 01:58:00.150 School Board: What impresses me about our staff is that all along the way they have really stayed students Center and connected to their student Community because we heard all along the way, that one of the. 682 01:58:00.930 --> 01:58:11.400 School Board: greatest risks for students mental health during this has been isolation or not feeling connected, so the fact that we have kept in our. 683 01:58:12.510 --> 01:58:21.660 School Board: notes okay five students have kept the same teacher all year when you know, maybe it's better districts this isn't a criticism, they may just have to do this. 684 01:58:22.290 --> 01:58:34.290 School Board: When it came at student got a new teacher, depending on what those CDs or hybrid but our teachers were not for efficiency and moving students. 685 01:58:35.280 --> 01:58:49.500 School Board: But, really, for I I can leave my kids i'll do whatever it takes to still teach my group of students and then even in secondary where there is some changing of classes. 686 01:58:50.610 --> 01:58:59.820 School Board: Teachers we're very committed to was assigned that group i'm committed to them and i'm committed to getting to know them as people and committed to their academic excellence. 687 01:59:00.990 --> 01:59:17.790 School Board: Because it'd be very easy at all this for someone to suggest a solution of just rearrange groups in okay choir why don't you just think you know rearrange require classes, or the band classes and LUCAS scheduling getting different teachers and staff that's not. 688 01:59:19.260 --> 01:59:33.990 School Board: So when you do that, it may be, is more challenging have but the more rewarding and the best one and that's what our teachers and prioritize them so proud of them and they're working hard. 689 01:59:35.100 --> 01:59:45.210 School Board: each of you have seen the transition I would love to do another walk either pairs if you want or individually now let's go watch some instruction you got to watch. 690 01:59:45.480 --> 01:59:59.100 School Board: arrival dismissal of you know you watch a little bit that first week of the nervousness canal or deep into some instruction I think it'd be great to do another visit, so you can see, but also for teachers to hear directly from. 691 02:00:00.810 --> 02:00:01.710 Your appreciation. 692 02:00:02.760 --> 02:00:11.070 School Board: will not come apart, what I observed, you know I knew that they were doing that, but what I observed when I was at a lot of a primary and a classroom is that, while the teachers. 693 02:00:11.820 --> 02:00:24.060 School Board: students were out at recess lot this teacher would normally head some sort of breaking chance to practice and such instead of using that time that connect with the students. 694 02:00:24.450 --> 02:00:33.570 School Board: At home and they're doing it on their own right, exactly, other than their lunch break Yes, some of them except for this to be the perfect time to zoom with that one student and make sure they got something. 695 02:00:34.020 --> 02:00:45.210 School Board: The reality is, even if we go to all person, every day we still have to maintain and digital presence, because on any day student could have to quarantine for two weeks. 696 02:00:46.590 --> 02:00:49.920 School Board: or forcing the quarantine horrible class. 697 02:00:51.510 --> 02:01:00.930 School Board: And the teacher is back to doing the i've got some students have access to school so they're saying they're going to stay sharp and nimble and efficient. 698 02:01:01.530 --> 02:01:13.530 School Board: With their digital tools, right up until the end of the school year because of just that reality to you can never control the group to be you only have to hide, we only have the in person case now. 699 02:01:14.730 --> 02:01:20.640 School Board: This any one of those kids that came home at any moment or circumstance and now you're back to them over. 700 02:01:22.920 --> 02:01:25.590 School Board: Thank you for acknowledging all of these, how are they were. 701 02:01:28.560 --> 02:01:43.440 School Board: All right, or I think we will take a quick five minute break and then we'll move on to address was four items on our attendance so we'll be back at say eight 810 will start promptly. 702 02:01:53.640 --> 02:01:56.970 School Board: Alright, we will return and. 703 02:01:58.380 --> 02:02:05.430 School Board: Then the next on the agenda, which is a proposed amendment policy, I see a. 704 02:02:07.350 --> 02:02:12.750 School Board: Policy and in particular i'm going to. 705 02:02:14.160 --> 02:02:18.840 School Board: pass this over to race here to to just share a little bit about. 706 02:02:20.100 --> 02:02:21.510 School Board: Our board meeting. 707 02:02:23.400 --> 02:02:26.700 School Board: was dropped policy change, as well as. 708 02:02:27.900 --> 02:02:37.290 School Board: This amendment is on our agenda to to board members who have requested it, and the. 709 02:02:38.310 --> 02:02:42.330 School Board: memo that Dr way included was. 710 02:02:43.980 --> 02:02:51.750 School Board: convenient location, that those two board members were seeking to share with the rest of us with this, and with that, then I. 711 02:02:54.300 --> 02:02:55.380 School Board: Shared explain more. 712 02:02:57.450 --> 02:02:59.310 School Board: Yes, as you read in. 713 02:03:00.330 --> 02:03:10.380 School Board: The memo there are some solid programmatic reasons to begin the academic year prior to Labor day and. 714 02:03:11.610 --> 02:03:21.120 School Board: You know there's been several years, historically, that we have done such an incredibly my sixth year on the board and. 715 02:03:21.750 --> 02:03:34.050 School Board: This conversation started when I started my tenure ship of the board, we started to move in this direction, and so what you see, there are some of that with that rationale for why those moves hasn't made. 716 02:03:34.710 --> 02:03:40.980 School Board: Including the you know the four points and i'll say them out loud, even though I know you've read them at all, but for anybody who's. 717 02:03:41.550 --> 02:03:50.280 School Board: watching maybe hasn't seen the memory at that greater flexibility of extending a little further into June should be happening, whether days. 718 02:03:51.000 --> 02:03:58.680 School Board: The more instructional hours being provided the students prior to setting for those SAP and a CT exams. 719 02:03:59.430 --> 02:04:11.010 School Board: greater alignment with schools nationally for the advanced placement classes and exams and the consideration that co curricular activities such as band and political purposes or. 720 02:04:11.490 --> 02:04:20.910 School Board: Beginning prior to equity as well, so what is proposed here is a simple one statement amendments or policy and. 721 02:04:21.690 --> 02:04:35.880 School Board: I anticipate that if the board decides to make a change like this, this will also reduce variation in future calendaring decision for future boards and superintendents by providing some clarity on. 722 02:04:37.140 --> 02:04:47.520 School Board: The date prior to which account or we started, so the statement included just at the opening date will be set up, prior to Labor day and. 723 02:04:49.890 --> 02:05:02.130 School Board: Then, that one thing I think is important also to notice that this does not change than the choir members instructional hours, so all the changes and start date doesn't change instructional hours. 724 02:05:03.810 --> 02:05:06.330 School Board: pretty simple proposal. 725 02:05:11.490 --> 02:05:27.840 School Board: proceed to do something about this world, you know I can just speak to the fact that having three children that are graduating from high school now and who all took ap classes and just that any. 726 02:05:29.220 --> 02:05:34.740 School Board: Better advantage that we can give them, there are a lot of school districts across the nation that start back in. 727 02:05:35.280 --> 02:05:41.190 School Board: August, even at an earlier in August than we have traditionally started when you started before Labor day. 728 02:05:41.610 --> 02:05:52.350 School Board: And yet we all take the ap exams, at the same time across the nation, I believe, as they do, and so it does when our kids have somewhat of a disadvantage that they haven't had that same. 729 02:05:52.740 --> 02:06:02.550 School Board: preparation time and, as we all know, I mean there's that last term if you had kids and ap there's always those last minute weeks of cramming in to get everything you can get. 730 02:06:06.360 --> 02:06:13.740 School Board: You know just helping restore some days that will give them more days to prepare for those exams I think would be helpful. 731 02:06:14.790 --> 02:06:15.600 School Board: and also our. 732 02:06:16.950 --> 02:06:32.010 School Board: Point number four which just talked about the fact that you know some bands and athletic practices, there are already running before before Labor day starts and so kids are already back in the schools might not be learning at the same time. 733 02:06:36.210 --> 02:06:37.140 School Board: So why. 734 02:06:38.340 --> 02:06:51.120 School Board: Since we've already been on the Condor why, today, and this is why didn't you just wait until you have a new board and to the board, this is the policy they want to implement. 735 02:06:55.980 --> 02:07:00.570 School Board: Because I decided to do it now, I know this has been something that's. 736 02:07:02.280 --> 02:07:14.220 School Board: been important for school district, for years, and so this discussion is relevant, right now, and the ship was made this year. 737 02:07:15.360 --> 02:07:18.450 School Board: Different than, then the last four years. 738 02:07:19.890 --> 02:07:22.860 School Board: And, and we decided to move forward with the. 739 02:07:26.010 --> 02:07:41.010 School Board: mouse that that discussion was pad, and yet this, this is the motion before us currently potentially we don't have much to add, but if you have a motion it's just about the change versus a retroactive. 740 02:07:42.360 --> 02:07:43.620 back up again. 741 02:07:45.810 --> 02:07:49.410 School Board: And again in that buddy that was liberty wanting to bring it forward. 742 02:07:55.200 --> 02:08:01.140 School Board: So things get us kind of in our regular process because they collect discussion start a video. 743 02:08:02.340 --> 02:08:11.790 School Board: Motion and a second so all the way that we amended policy ice ICA to include that single statement of the opening days. 744 02:08:14.040 --> 02:08:14.460 School Board: And also. 745 02:08:16.860 --> 02:08:18.660 School Board: We can continue with our discussion. 746 02:08:22.800 --> 02:08:23.130 School Board: So. 747 02:08:25.020 --> 02:08:29.520 School Board: This has been proposed by two board members is that director team and. 748 02:08:30.930 --> 02:08:31.620 Thompson okay. 749 02:08:32.670 --> 02:08:33.960 School Board: My question for each of you. 750 02:08:35.280 --> 02:08:38.100 School Board: The timing of this certificate which is interesting. 751 02:08:40.260 --> 02:08:52.440 School Board: When the to be bringing this motion, if we hadn't heard the last several weeks or three weeks from those lives we were upset about Russia shawna going on her face. 752 02:08:56.040 --> 02:09:13.590 School Board: To the person I mean, I think I made it pretty clear about my stance on it, and so we got here to the Community does motivate me to take action and in a way that you know I don't necessarily believe in and operating from my personal opinion. 753 02:09:15.150 --> 02:09:19.710 School Board: So yeah it's not any topic for me and certainly medicine public. 754 02:09:22.290 --> 02:09:29.520 School Board: And I would say, for me, i'm with director came came to me to see if I would be willing to be the second on this agenda item. 755 02:09:31.170 --> 02:09:40.680 School Board: As you know, I have heard from the Community and they're concerned about that date that I would also say that, for the reasons given and having students and then a few students. 756 02:09:41.700 --> 02:09:49.830 School Board: Just felt like it made sense to do as well, and then knowing to that doing this sort of thing might also help. 757 02:09:52.140 --> 02:09:54.240 School Board: make some Community members listen to as well. 758 02:09:55.560 --> 02:09:55.980 School Board: As a lot of. 759 02:09:57.300 --> 02:10:08.190 School Board: And then second question, if this passes I would some underscore make a motion to change 2122 school counselor as it would, in violation of. 760 02:10:09.330 --> 02:10:09.720 policy. 761 02:10:12.450 --> 02:10:21.480 School Board: yeah my assumption is that typically when a policy is implemented that then Ericsson review programs and moves that. 762 02:10:22.740 --> 02:10:24.390 School Board: impacted by the policy. 763 02:10:26.070 --> 02:10:28.170 School Board: You know, I think that that will be up to the board. 764 02:10:30.210 --> 02:10:35.460 School Board: You know when it would be applied to be applied to a decision that was made a few weeks or a month ago. 765 02:10:36.150 --> 02:10:42.690 School Board: My hope was that we would have that conversation, and that will probably end up being a separate conversation, and this policy. 766 02:10:43.440 --> 02:10:58.290 School Board: And you know, while we could certainly have that tonight, it might make sense to table that kind of our next meeting and weight, so that we can notice it and you know, in your public about potential change to count calendar who just passed. 767 02:10:59.730 --> 02:11:00.510 School Board: By process. 768 02:11:02.850 --> 02:11:06.870 School Board: And I would say that to give it some time. 769 02:11:11.160 --> 02:11:15.720 School Board: You start my thinking behind a template with it, I do really. 770 02:11:16.980 --> 02:11:21.570 School Board: owner or more, because it really started to make that shift. 771 02:11:24.420 --> 02:11:29.880 School Board: On educational grounds for serving parents Labor day versus after. 772 02:11:30.900 --> 02:11:33.930 School Board: And it was even thinking about you know we'll see. 773 02:11:36.300 --> 02:11:49.110 School Board: Where we should start before I get it and understood why we chose not to let me next section, and what I like about the policy change now and again it's separate from aside from how. 774 02:11:49.950 --> 02:12:02.220 School Board: decisions are being made on the fly to you know calendars going forward for the revisit calendars I don't have a clear decision on that, but add that there's also value and. 775 02:12:03.600 --> 02:12:14.010 School Board: Our Community kind of consistently, knowing that we're going to start before Labor day or gets a second year if you may even in the in the other direction of I think. 776 02:12:15.360 --> 02:12:26.400 School Board: The educational value of starting before was a tournament that we get started, for good reason, because reason still stamped as we sit here now blocks, it provides additional. 777 02:12:27.360 --> 02:12:37.800 School Board: Certain team well that that 30 can can fluctuate before they are these are families that have anything to essentially do that column a return to school. 778 02:12:39.330 --> 02:12:45.540 School Board: Before Labor day versus thinking that they could take liberty began our application, so there is. 779 02:12:47.400 --> 02:12:52.590 School Board: A there's a lot of some sort of predictability and consistency on Sir. 780 02:12:54.150 --> 02:12:54.840 School Board: Thank you for that. 781 02:12:56.910 --> 02:13:02.310 School Board: i'm going to pose this motion for two reasons, one is very careful. 782 02:13:03.480 --> 02:13:12.300 School Board: Not to discuss the conversation of this character trait or protect the client but based on miles in a meeting I feel like this action. 783 02:13:13.500 --> 02:13:15.570 School Board: is fraught with potential legal problems. 784 02:13:17.010 --> 02:13:17.820 School Board: The timing of it. 785 02:13:19.020 --> 02:13:21.750 School Board: puts us in a really difficult spot. 786 02:13:23.370 --> 02:13:25.050 School Board: And the second thing is, is that. 787 02:13:26.550 --> 02:13:37.410 School Board: We have a practice if you start before Labor day, but sometimes events take over and so like this year for Campbell we had a lot of really good reasons not to start before Labor day, including. 788 02:13:38.010 --> 02:13:49.680 School Board: Huge bond projects at several of our schools and open had an extra meteoritic to the ball is going to be very useful and I like I like giving the district, the flexibility. 789 02:13:51.060 --> 02:14:00.150 School Board: To do that, when circumstances warranted and I were in business can have boxes in to also get started for Labor day some years that might not be. 790 02:14:07.260 --> 02:14:18.060 School Board: Further discussion i'm also gonna post it and you know I thought about the wild planners because of the sheer climate change. 791 02:14:19.650 --> 02:14:20.760 School Board: also think. 792 02:14:24.180 --> 02:14:43.710 School Board: Each year, to me, before those kinds of reasons and that's why board votes on a founder and highs we vote on it more than once, because Dr look look at her stuff to have come to additional information and that seemed it didn't seem like a difficult. 793 02:14:45.450 --> 02:14:48.960 School Board: process and i'm not sure that having. 794 02:14:50.100 --> 02:14:54.780 School Board: A policy as useful as. 795 02:15:05.550 --> 02:15:07.050 School Board: i'm calling you to please call it. 796 02:15:10.380 --> 02:15:11.850 Kelly Douglas: Certainly Robin mala. 797 02:15:14.550 --> 02:15:15.330 Kelly Douglas: Chelsea king. 798 02:15:17.280 --> 02:15:18.330 Kelly Douglas: christy Tom said. 799 02:15:20.070 --> 02:15:21.090 Kelly Douglas: dylan hides. 800 02:15:22.710 --> 02:15:23.700 Kelly Douglas: ginger fetch. 801 02:15:25.560 --> 02:15:27.390 Kelly Douglas: Motion fails, thank you. 802 02:15:57.600 --> 02:16:00.000 Son Le Hughes: Hello again so i'm. 803 02:16:02.280 --> 02:16:11.400 Son Le Hughes: In front of us is the finance or accounting report for general fun as of March 31st 2021. 804 02:16:12.030 --> 02:16:30.180 Son Le Hughes: And please not that every month I present it report to you, and each time I own way, mentioned the timeframe late for sample last month, I will say this either finance or accounting report for general plan as of February 28. 805 02:16:31.860 --> 02:16:49.680 Son Le Hughes: The reason that time is important because this a cut up time that I gathered information together so in today within the report capture and capture all the information up to march 31. 806 02:16:50.790 --> 02:17:05.970 Son Le Hughes: So any information that come from different source of funding or agency self government that after March 31 I would not factor in here, the reason for this is because. 807 02:17:07.020 --> 02:17:22.740 Son Le Hughes: We need to have a cut off day and also, I have a deadline to turn in my report to Kelly so Kelly can put together a ball packet to present it to us, so you can have time to review it prior to the meeting. 808 02:17:24.180 --> 02:17:24.780 Son Le Hughes: So. 809 02:17:25.860 --> 02:17:40.380 Son Le Hughes: I appreciate the feedback and come on form Community Member, but I just want to, I just want to share this so everyone aware that information after this day will not be factor in here. 810 02:17:41.760 --> 02:18:00.120 Son Le Hughes: So again, this is a general information report at up march 31 in this report we have several item that I would like to bring up to your attention, we have two items under revenue, we have a decline in revenue. 811 02:18:01.710 --> 02:18:13.860 Son Le Hughes: One is our what stays confident and another one with the summer tuition fees brando and input, I will go detail with that. 812 02:18:15.000 --> 02:18:25.500 Son Le Hughes: And then under the expenditure, we be able to have some saving because we have money that coming for the department now Oregon. 813 02:18:27.090 --> 02:18:44.190 Son Le Hughes: Oregon Department of Education provides us money with the sm money massey that emergency fund, in addition, we also estimate that dispersed be able to save up around 1.4 million in computation. 814 02:18:45.960 --> 02:19:07.020 Son Le Hughes: So that the appropriate estimate for the end and fund balance that out now is 11.1 million i'm going to bring you to the next slide because I would like to explain the decline in revenue and saving India expenditure, and then I will come back to this slide. 815 02:19:09.480 --> 02:19:29.370 Son Le Hughes: So in this one right here, this is the information that we receive from Department of Education every month, so you can see, in here that they say every every picking up the month we will receive direct reports so in February. 816 02:19:30.390 --> 02:19:37.440 Son Le Hughes: That SMS payment that we will receive from all the East, a 16.3 million. 817 02:19:38.760 --> 02:19:52.410 Son Le Hughes: And then, in March in the SMS shuras that now it goes out to pick the 6.5 million that's a different of 3.8 million. 818 02:19:54.450 --> 02:20:18.630 Son Le Hughes: And why or what did a problem to to conquer us to decline by 3.8 million, we have to factor, the first factor is that ADM w they say, the average daily membership waited the cli and a second reason is because the 2 million active to the local revenue. 819 02:20:19.650 --> 02:20:20.250 Son Le Hughes: right here. 820 02:20:21.600 --> 02:20:50.340 Son Le Hughes: By mistake so in here what the ADM w decline in December estimate, we have a total of 11,230 and then in March, this is when the covert hit on march 17 last year, our and Roman drop down to 11,115 sutter defensive 115 student. 821 02:20:53.010 --> 02:21:03.540 Son Le Hughes: The second reason is that 2 million mistake because indyk report, right here every every year in December. 822 02:21:04.800 --> 02:21:19.470 Son Le Hughes: I will go into the already sick them to enter the information that we anticipate to receive for the next year, so in in two months ago I only go in there and enter the information. 823 02:21:19.860 --> 02:21:40.710 Son Le Hughes: That our addicted anticipate to receive from local an option local property tax and local an option and the art of peace into the audio on a call estimate and Roman and drove a new fiscal year 2021 So when I see the asd. 824 02:21:42.030 --> 02:21:55.740 Son Le Hughes: Information here, I was thinking, this is a lie item that they want me to put the money we anticipate to receive from all the form as the. 825 02:21:57.150 --> 02:21:58.530 Son Le Hughes: So, because of that. 826 02:22:01.260 --> 02:22:17.580 Son Le Hughes: Now here the stage school funding formula they you the total so now here total formula revenue 101 million minus the total local that give you the status quo and. 827 02:22:18.780 --> 02:22:28.530 Son Le Hughes: This number one one or one a won't chain, the only number that change in a doe Cone revenue or the space confident. 828 02:22:29.070 --> 02:22:43.230 Son Le Hughes: So if we have more in the local revenue, then we have less into say school fun, or if we have less in the local revenue, then we have more in the space company because of the formula. 829 02:22:45.510 --> 02:22:46.500 Son Le Hughes: So with that. 830 02:22:48.090 --> 02:23:00.960 Son Le Hughes: I mean, I would like to use this opportunity to to recognize that one of our Community Member took the opportunity to reach out to all these and let them know that there's a. 831 02:23:01.800 --> 02:23:16.080 Son Le Hughes: carrot and now, so all the contact me and they fill out that information so because of that this number down here is a set of 44 million net month in. 832 02:23:18.600 --> 02:23:41.040 Son Le Hughes: April SMS a Kobe come 42 million, and that will bring our state school on up to 58.5 million, which means we only have our the lie of 1.8 million in revenue based on our enrollment declined by 115,015 students. 833 02:23:48.570 --> 02:23:48.990 Son Le Hughes: Yes. 834 02:23:49.440 --> 02:24:01.350 School Board: Can I just clarify that the 115 is a dfw waited so we don't have 11,150 students. 835 02:24:02.580 --> 02:24:15.000 School Board: We have less than that but students come with a different way, depending on yes resources or services they need so it's likely not 150 seats yes yeah. 836 02:24:15.030 --> 02:24:21.750 Son Le Hughes: Thank you so much, and it Colorado average daily members have waited it's been. 837 02:24:22.560 --> 02:24:41.520 Son Le Hughes: it's not the headcount because, if I am a student hosts bit illiterate, my second language, then already will kill me at one point by and then a teenager student who pay Nancy that will cow a do so that's it a weighted at on that. 838 02:24:48.360 --> 02:24:50.100 Son Le Hughes: So that's a talking about. 839 02:24:51.690 --> 02:25:08.310 Son Le Hughes: meek lies in the revenue, this one, a one time saving for our district, based on the emergency funding that we receive on all the the route that we have is in early in. 840 02:25:10.410 --> 02:25:35.400 Son Le Hughes: September or topper already gave us 450,000 with the 450,000 we allocate 70,000 go to support general fun to purchase the material person on protecting equipment for covert the remaining up the money go to support the online digital curriculum. 841 02:25:37.320 --> 02:25:47.130 Son Le Hughes: And then later in December early January, all these issues SL route do this one. 842 02:25:48.210 --> 02:25:54.660 Son Le Hughes: We receive and the world of an approximately 1.7 million. 843 02:25:56.040 --> 02:26:16.830 Son Le Hughes: They say how we allocate it we identifies 332,000 to call the 17 health aspect and visit a classified position and it's about 15 long form some that Congress about 349,018 for our peer educator. 844 02:26:18.240 --> 02:26:26.190 Son Le Hughes: With costs about 250 and then the remaining up so to will go to support nutrition services. 845 02:26:27.930 --> 02:26:45.330 Son Le Hughes: Then, in early March already came out with so three the award in not concrete yet, but according to already I can factor in 2.25 more time, more than two. 846 02:26:45.990 --> 02:27:11.250 Son Le Hughes: So two times 2.25 up 1.7 is about 2.8 million, and this is how we would like to spend this money, we will do about 250,000 to support community services at you know this year deal to covert we did not make any income from renting out of building. 847 02:27:12.960 --> 02:27:16.410 Son Le Hughes: We identified 250,000 to have what. 848 02:27:17.610 --> 02:27:23.850 Son Le Hughes: personal protective equipment of like law and order senator for horvat. 849 02:27:25.560 --> 02:27:33.570 Son Le Hughes: tuition and fees, here we have summer tuition and we help feast with the athletic piece and. 850 02:27:34.980 --> 02:27:40.050 Son Le Hughes: That the gated pet that aws and bain and music. 851 02:27:42.210 --> 02:27:52.290 Son Le Hughes: We don't anticipate to bring in any of that revenue, this year, so therefore we are located around 900,000 to support this area. 852 02:27:53.520 --> 02:28:03.030 Son Le Hughes: And the remaining up the SF we will spend to covert expenditure that we have on the online cost. 853 02:28:07.110 --> 02:28:07.740 School Board: Because. 854 02:28:09.270 --> 02:28:13.260 School Board: I think, Christine I had a couple questions about this slide. 855 02:28:14.370 --> 02:28:14.970 Son Le Hughes: This one. 856 02:28:15.480 --> 02:28:21.090 School Board: yeah actually until he says she does to, but my office, if I can start. 857 02:28:22.230 --> 02:28:28.770 School Board: I noticed, yet the timeline part together 10 went to the answer to is march 13. 858 02:28:31.830 --> 02:28:40.950 School Board: Today, does that mean that you estimate that the money's under that award will come during that time, or what does that mean yeah. 859 02:28:42.030 --> 02:28:55.440 School Board: The Federal Government is state the state is giving longer to spend out that grant money you know some companies if you don't spend it by a certain time, and you lose it will take it back they're giving it to districts. 860 02:28:56.400 --> 02:29:12.450 School Board: To say spend it out, you have a certain amount of time to use it all up and if it's if it didn't come in and help with time, right now, and you need to spend some of the next year to do that if you find out, you can still spend it all because. 861 02:29:13.740 --> 02:29:20.400 School Board: Remember when school budget you think is appropriate for salaries and you find out that sour wasn't as much person declined. 862 02:29:22.170 --> 02:29:29.640 School Board: You could still have some residual left and they want to give you all the opportunity over several years to keep spending on that right. 863 02:29:31.260 --> 02:29:46.650 Son Le Hughes: yeah and I missed out so one and so three actually three of this extra money they say the timeframe that they allow us to spend so, even though they so one and so to coming in this year. 864 02:29:47.670 --> 02:29:59.580 Son Le Hughes: already allow us to go back out a way to mark talked in up 2020 to capture the expenditure and put in this emergency money to free up the general fund. 865 02:30:01.260 --> 02:30:05.790 School Board: And then My other question is around three and that. 866 02:30:08.130 --> 02:30:14.730 School Board: 3.8 million, but in forums is coming towards our district, but. 867 02:30:16.020 --> 02:30:18.930 School Board: We haven't received the money or. 868 02:30:20.250 --> 02:30:23.070 School Board: timeframe, when we want. 869 02:30:24.750 --> 02:30:27.930 Son Le Hughes: Correct we haven't received the money yet. 870 02:30:29.010 --> 02:30:33.840 Son Le Hughes: already indicated that they will open the system for us to claim the money. 871 02:30:34.320 --> 02:30:49.590 Son Le Hughes: In April in late April, so they will send us to or what so normally what to help grunt work is the agency will send receive your word document and then, when we have data, a word document is mean it's like. 872 02:30:50.010 --> 02:30:59.790 Son Le Hughes: The certificate that ensure, you will have this money and then every month, or how often that we need it so if I. 873 02:31:00.120 --> 02:31:11.160 Son Le Hughes: be able to focus and take care of Community services and more identified a cost for Community services and ready to move it to so three. 874 02:31:11.550 --> 02:31:29.850 Son Le Hughes: Then, after I do the journal entry to move it expenditure from general fund to ash tree, then I can go into all the sick them to claim the money, and then they will reimburse us that money back, and then I can I can do all that. 875 02:31:31.050 --> 02:31:42.540 Son Le Hughes: Shipping one time and then go in and show them the evidence that all of this, a cow expenditure is a cow, for then they will reimburse rock the money. 876 02:31:43.680 --> 02:32:04.200 Son Le Hughes: So, every time we claimed the money would grant agency, we have to have all the accounting document, backed up for them to show how much we asking for and what we're asking for, and if we help the payroll, then we need to have the name of the people on payroll to show it to them. 877 02:32:09.690 --> 02:32:11.790 School Board: yeah I think my question was answered. 878 02:32:12.840 --> 02:32:19.650 School Board: My question that you asked my curiosity was around $2,400,000 to support. 879 02:32:21.300 --> 02:32:23.970 School Board: The white pop program and. 880 02:32:25.590 --> 02:32:29.580 School Board: I didn't know that was going forward what we've already done or what we think. 881 02:32:31.350 --> 02:32:35.730 Son Le Hughes: Oh, this is why call the expenditure own eddie occur. 882 02:32:37.020 --> 02:32:45.330 Son Le Hughes: So we need to move do the journal entry to move that expenditure out of general one and put into SF. 883 02:32:45.360 --> 02:32:48.930 School Board: 3.2 million more. 884 02:32:51.060 --> 02:32:51.420 Son Le Hughes: All right. 885 02:32:53.040 --> 02:33:08.700 Son Le Hughes: So all of this, it will have free up the general fun, let me go back to this one and will be clear, because I want, I would like to point out a 3.8 and 1.7 here, so you can see. 886 02:33:11.880 --> 02:33:34.770 Son Le Hughes: On this report so this report in here under revenue, a factor in the 1.8 so in in here I factor in the 1.6 million that the flight and brought up in revenue regarding summer tuition fees building rental and Internet. 887 02:33:36.510 --> 02:33:47.820 Son Le Hughes: So if the decline in here up 1.6 million and then 1.8 million big client in here due to say scone fun. 888 02:33:49.950 --> 02:34:02.070 Son Le Hughes: So that quite in this year in the month of March 31 that current revenue, we have here is a 114.2 million. 889 02:34:05.790 --> 02:34:06.630 Son Le Hughes: Are you with me. 890 02:34:09.450 --> 02:34:20.610 Son Le Hughes: So, and then, when we go through, as Sir as when I went through to explain the sm money the so money is in here, because the. 891 02:34:24.660 --> 02:34:33.210 Son Le Hughes: 2.4 million for the online the white car and then 250,000 for Community college. 892 02:34:34.350 --> 02:34:34.770 Son Le Hughes: and 893 02:34:36.570 --> 02:34:50.100 Son Le Hughes: So that relate to payroll so that why you see payroll and benefits here bra compared to the walk in or the adaptive butcher it graph because. 894 02:34:50.760 --> 02:35:03.150 Son Le Hughes: I anticipate I haven't do it yet, because this quarter year and protection, I will move the expenditure, but in depth report to show you this see at up I already do it. 895 02:35:04.470 --> 02:35:08.190 Son Le Hughes: But the work haven't happened yet, because i'm still working on it. 896 02:35:10.290 --> 02:35:21.600 Son Le Hughes: So when it happened, then you will see, because this is telling you the protection from now, and you don't have the US was a defining so Victor look life I was convicted. 897 02:35:23.820 --> 02:35:26.070 School Board: For the production home is telling us. 898 02:35:27.540 --> 02:35:29.520 School Board: what's going to happen on paper. 899 02:35:31.140 --> 02:35:33.480 School Board: Really, supporting that still. 900 02:35:34.800 --> 02:35:36.210 Son Le Hughes: Correct yes. 901 02:35:37.830 --> 02:35:43.440 School Board: christy did you have an ending so going back to that, so I just wanted to. 902 02:35:44.550 --> 02:35:50.580 School Board: When I see that 250,000 per community services, and then the 2.4 to support. 903 02:35:52.890 --> 02:36:08.910 School Board: Our online program so the Community services that was what we expected to get from renting out buildings and stuff I just want to just go description where that many ways we have three full time staff. 904 02:36:10.290 --> 02:36:35.250 School Board: That we can typically fun, because we have done rental of our spaces so that's the money revenue that's come in every year that allows us to offset salaries for some staff because we didn't print any fields, buildings and do that typical revenue source. 905 02:36:36.300 --> 02:36:48.330 School Board: we're covered staff now out of the general budget, with no typical revenue source and we haven't we've been waived recipes of the childcare facilities, because they were emergency childcare. 906 02:36:49.140 --> 02:37:01.350 School Board: And we wait their their rental fees, this year, so we we stopped essentially a revenue source, but we kept staff we didn't let go the staff for one year. 907 02:37:03.000 --> 02:37:06.840 School Board: Now they shifted and done other good work. 908 02:37:07.950 --> 02:37:10.770 School Board: In the organization we've given them other jobs to do. 909 02:37:12.060 --> 02:37:21.660 School Board: But we have to pay their salaries so that's exactly what Esther is about what cost to distribute current and then, when you still have to do business as usual. 910 02:37:22.350 --> 02:37:33.120 School Board: But with you know with different circumstances so it's the perfect thing it's a perfect match for this grant to say we catch staff to do certain functions. 911 02:37:34.740 --> 02:37:45.360 School Board: But we were covering that because we couldn't see what else Esther wanted to pay for that was essential for us to so we just absorb the cost of our community services staff. 912 02:37:45.900 --> 02:37:55.050 School Board: Once we got Esther three the next round the federal government that's the American elite package and after three we now put offset that cost. 913 02:37:55.950 --> 02:38:07.530 School Board: Some additional TV costs in the operations, most of that is over time staff to do a lot of moving of things cleaning of things over time it's not actually items. 914 02:38:08.910 --> 02:38:14.520 School Board: And people that you can and then tuition and fees, we wait. 915 02:38:15.600 --> 02:38:27.540 School Board: All athletic tuition fees, a lot of things to share, but we can pay your coaches and students can all co curricular activity, starting in September. 916 02:38:29.160 --> 02:38:32.790 School Board: And so that's another way that we can use this grant. 917 02:38:35.310 --> 02:38:42.930 School Board: Does that help yeah and so that the online program that like increase the cost of the actual program i'm. 918 02:38:45.840 --> 02:38:50.130 School Board: Already does a curriculum you did that to the Inter okay that's. 919 02:38:51.990 --> 02:39:07.470 School Board: A little bit through a search so early cost there, and if you remember, we did get another grant the state called the cdo grant that would be a one day training for all staff service our training yeah. 920 02:39:07.530 --> 02:39:16.620 Son Le Hughes: The amount for that grant is 292,000 so that is just barely enough to pay for one day 24 online staff. 921 02:39:19.020 --> 02:39:28.920 School Board: Oh, this is the 2.4 allows us to cover salaries for programs that we accelerate and launched this year with such you know. 922 02:39:30.570 --> 02:39:31.500 School Board: So many staff. 923 02:39:33.060 --> 02:39:41.400 School Board: You know, an extra was a very small program so that that we were going to apply for staffing. 924 02:39:42.900 --> 02:39:50.160 School Board: And something that you have more the ginger has a question as well again around awards. 925 02:39:51.780 --> 02:40:01.800 School Board: So if our timeline is through 2023 is this for spending awards that. 926 02:40:03.420 --> 02:40:10.860 School Board: could have been used by subsequent boards or costs in general, really. 927 02:40:14.340 --> 02:40:14.820 well. 928 02:40:16.050 --> 02:40:26.520 School Board: If we don't apply Now we just move forward with a smaller and then announcing next year, we have to cover these costs anyway. 929 02:40:27.600 --> 02:40:38.970 School Board: So to me if I the brand where the need is there, and this is all based on the need around pandemic, so in my opinion let's spend it to cover the costs incurred because the. 930 02:40:41.820 --> 02:40:42.090 Son Le Hughes: yeah. 931 02:40:42.150 --> 02:40:48.810 School Board: And link is closely so two years for not trying to figure out how to spend something that happened two years ago, so. 932 02:40:51.570 --> 02:41:02.970 School Board: The nice thing about the time to be open, is if we didn't quite spend it all we got we have zero and it out and they come back and they say point 4000 left we don't lose it we just say okay now let's see. 933 02:41:03.390 --> 02:41:13.020 School Board: What other residual cross can we connected to that we can just supplement and apply it towards that or something still we're doing this year and say, you know as a result of. 934 02:41:14.070 --> 02:41:14.370 covered. 935 02:41:16.140 --> 02:41:17.790 School Board: It up gives more money. 936 02:41:22.620 --> 02:41:26.790 School Board: Alright, so my people are now ready to to keep guys. 937 02:41:27.120 --> 02:41:28.230 Son Le Hughes: Okay that's. 938 02:41:29.340 --> 02:41:46.350 Son Le Hughes: So so back to this one with the rough a new the flies into area their local software see the tuition fees and input and then the state school fun when it print out our revenue to 114. 939 02:41:47.280 --> 02:42:10.350 Son Le Hughes: Point 2 million, and then we add that to the beginning fund balance it give us the thicker 120 6.1 million and then we're so saving and then one time saving from computation first met them up and myself talk and we are finally. 940 02:42:12.630 --> 02:42:21.180 Son Le Hughes: conform to saving from the transportation, because the decree did not really utilize much, especially on the. 941 02:42:23.910 --> 02:42:46.500 Son Le Hughes: And then pat can go further to, but the daily great for lunch only birth browse it costs less than a regular bus route and then disappeared addicted tell a very feel special education route so Dell for what that reason we be able to identify with so save around 1.4 million. 942 02:42:48.120 --> 02:42:49.860 Son Le Hughes: Pack, would you like to say something. 943 02:42:52.860 --> 02:43:13.170 Pat McGough: Well, I can only yeah I can only confirm what you've already relayed the busing cost this year we're less due to the fact that we were on not transporting all students all year and the meal delivery program required fewer buses, then. 944 02:43:14.730 --> 02:43:17.460 Pat McGough: We would use during transportation. 945 02:43:24.690 --> 02:43:34.530 Pat McGough: yeah activities buses were also not utilized up until early spring, they are being utilized now, but we have. 946 02:43:35.940 --> 02:43:38.130 Pat McGough: save those costs as well. 947 02:43:40.470 --> 02:43:57.210 Son Le Hughes: Okay, thank you, Pat so with that at our motto 31st I anticipate for us to have about 11.1 million carry forward or 8.85% of the total revenue so did 11.1. 948 02:43:58.530 --> 02:44:15.240 Son Le Hughes: divided by 126.1 equal a point eight 5% I put a note here, because when I do this information format, I have so many information come to me at one time in one month. 949 02:44:15.780 --> 02:44:31.740 Son Le Hughes: So I forgot to factor in the extra duty contract and a sub costs this cause, they haven't happened yet, but it will happen in April May and June that we have to pay for coaches and the sub a picture call. 950 02:44:32.310 --> 02:44:43.920 Son Le Hughes: For help if, when they sick and based on the current budget and the actual expenditure year today I anticipate will we will have. 951 02:44:44.610 --> 02:45:05.820 Son Le Hughes: We will spend about 2.6 million from now and do to entertain us so therefore in eight in at the end of April and in May, when I report to you this end infant barrel and woody fly around 2.6 million, and that will give us the end in pinball and. 952 02:45:06.840 --> 02:45:10.230 Son Le Hughes: In the approximately 8.5 million. 953 02:45:13.590 --> 02:45:16.650 School Board: We had a few months, where a lot of excitement. 954 02:45:19.650 --> 02:45:31.740 School Board: And it's like we've just been hit with a number of things, the decline in the March, which we are already they've already use that number to adjust our space will plan. 955 02:45:33.000 --> 02:45:42.930 School Board: I had the understanding of reasonable to the December pandemic, but they said they decided not to so that's the march number that so the questionnaire. 956 02:45:44.370 --> 02:45:48.600 School Board: And now that we can kind of looking at closing out the books. 957 02:45:49.170 --> 02:45:57.660 School Board: What are items that are coming in, of course, PS or grant was another big one, I thought, some excitement so we're seeing a little more activity in our books right now that we have. 958 02:45:58.230 --> 02:46:07.890 School Board: The last few months we reported, there was some just quiet stability and now it's it's coming, so I think expected to see some fluctuation still. 959 02:46:09.900 --> 02:46:23.130 School Board: It makes it challenging when i'm thinking about writing a budget message and i'm still waiting to see what's the ending balance we're getting news from the state or federal government were decided to spend it all now not now. 960 02:46:24.720 --> 02:46:29.730 School Board: we're we're ending up with things we also got you guys surprised about our pace. 961 02:46:31.980 --> 02:46:37.470 School Board: To go up in the morning when we thought for next year, so these are just the word is having to work through. 962 02:46:38.490 --> 02:46:46.170 School Board: And it's what makes school budgeting very different than home budgeting, or even a private business, but this one here and. 963 02:46:47.310 --> 02:47:01.950 School Board: Remember we're connected to every other school districts, so when the state has a budget and a proportion and some get more or less less there they're bouncing every school districts budget and so we're all interconnected to in some ways to especially around a BMW. 964 02:47:03.570 --> 02:47:03.870 yeah. 965 02:47:06.390 --> 02:47:13.320 School Board: When local sources go up in state schools that that's just the way that equalizing formula works so. 966 02:47:14.670 --> 02:47:15.390 School Board: Those are just. 967 02:47:17.700 --> 02:47:23.100 Son Le Hughes: With the chat For your information, for my conversation with already. 968 02:47:24.180 --> 02:47:48.330 Son Le Hughes: Adam Chi warm audience already say we have a total of 197 school district in Oregon but with this type of situation going on not only our school district got affected by the state school fun, but he say a total of 155 is conducted get great effect by the space school fun. 969 02:47:50.850 --> 02:47:56.310 Son Le Hughes: So do you have any questions, for me, before I move on to the next items. 970 02:47:59.370 --> 02:48:00.900 School Board: i'm not seeing any more questions. 971 02:48:02.910 --> 02:48:03.750 School Board: Thank you. 972 02:48:04.590 --> 02:48:05.220 Miss. 973 02:48:08.310 --> 02:48:16.140 Son Le Hughes: I put my neck items a sissy go into the resolution 20 2020 DAT night in. 974 02:48:19.080 --> 02:48:27.930 Son Le Hughes: The do have a rose resolution with you, the best solution, prepare for us from the legal counsel. 975 02:48:29.070 --> 02:48:46.410 Son Le Hughes: And then on march 29 Piper Center call on open MIC than what our purpose conducted and Community school district, and the reason that they call in for the meeting is because, at the same day in the morning on march 29. 976 02:48:47.820 --> 02:49:06.600 Son Le Hughes: Hope or meeting in Oregon that the office of insurance Commission and milliman represented check cash and put a filter return and they worried that the future we thought might be lower than the in the interest rate at a only awesome. 977 02:49:07.710 --> 02:49:08.820 Son Le Hughes: So with that. 978 02:49:11.490 --> 02:49:28.290 Son Le Hughes: I think the advice out there for us a board member can adapt approve the resolution now, but the best age to wait for Nada maybe to which, when we have more information on the office up in Sure enough, the Commission. 979 02:49:29.100 --> 02:49:33.360 Son Le Hughes: to share what gross and then we can share with you, and you can make the initiation by then. 980 02:49:34.410 --> 02:49:34.740 Son Le Hughes: Though. 981 02:49:36.150 --> 02:49:37.410 Son Le Hughes: Is the timeline. 982 02:49:38.460 --> 02:49:46.620 Son Le Hughes: By April 23, we have to adapt our solution resolution, but the latest information that we need to. 983 02:49:47.640 --> 02:49:50.160 Son Le Hughes: make the decision will be tuned in. 984 02:49:51.540 --> 02:50:02.820 Son Le Hughes: So with that, I think that will be really up to you if you would apply to make a decision tonight i'll wait pinata to wait to hear more further information. 985 02:50:08.100 --> 02:50:12.240 School Board: Have a question, and it was just wondering. 986 02:50:15.090 --> 02:50:19.230 School Board: From a prior learning, you know ability to. 987 02:50:22.350 --> 02:50:23.700 School Board: Essentially decrease breasts. 988 02:50:23.730 --> 02:50:24.060 and 989 02:50:25.350 --> 02:50:25.980 School Board: On. 990 02:50:27.960 --> 02:50:41.880 School Board: Being a cost effective solution is if we can secure it at a lower interest rate and so currently if the interest rate they think is at 3.5%. 991 02:50:42.750 --> 02:50:49.980 School Board: And under the documents were essentially saying Okay, if we can secure this at 4.5% or less. 992 02:50:50.520 --> 02:51:04.470 School Board: And we weren't interested and I know we haven't made that approval, yet, but that's what the documentation says my wondering has always kind of been this idea of you know why are we waiting till July 29 to close. 993 02:51:05.550 --> 02:51:16.800 School Board: Because the more time that passes the potential for the interest rates to go up you know it could potentially work against us, whereas if we were prepared to move quickly. 994 02:51:17.790 --> 02:51:30.360 School Board: We might take advantage of a lower interest rate and are holding information as to why whether it was because there's a grouping of schools, but I just can you refresh my memory. 995 02:51:31.830 --> 02:51:33.270 School Board: on that. 996 02:51:33.810 --> 02:51:42.720 Son Le Hughes: Yes, this is very good question because we go and now at a pool we not go now by individual and because of that. 997 02:51:43.470 --> 02:52:05.460 Son Le Hughes: In April, when for our dap resolution, then we need to send the resolution to the poor for them to do the calculation and then at the meantime we have to connect with our financial advisor so they can run the report for us, so this is the requirement. 998 02:52:07.710 --> 02:52:10.020 Son Le Hughes: Statistical assessment. 999 02:52:11.070 --> 02:52:12.840 Son Le Hughes: To show you know. 1000 02:52:14.940 --> 02:52:17.970 Son Le Hughes: Information about the risks and the benefits. 1001 02:52:20.430 --> 02:52:28.530 Son Le Hughes: So, because of that it really takes time so and not many school districts, be able to. 1002 02:52:29.760 --> 02:52:44.460 Son Le Hughes: Get the resolution adopt, by which they might have it in the second week of April or the thoughts which are the last word of April and then after that they had a month of May, so to send information, up to the post. 1003 02:52:45.660 --> 02:53:00.780 Son Le Hughes: office are the insurance, Commissioner, and then they walk in with the financial advisor I think because of that little pin involved it pushed back to all the way to 29 closing. 1004 02:53:07.980 --> 02:53:11.850 School Board: Piper jaffray they recommended that we speak to a third party advisor. 1005 02:53:13.260 --> 02:53:15.540 School Board: To make a determination on out of the senior. 1006 02:53:17.130 --> 02:53:18.060 School Board: I don't know how. 1007 02:53:19.080 --> 02:53:33.150 School Board: Just more of a covering over basis disclaimer work that's a great recommendation and the district should follow I was wondering if it if it has any plans to bring in a third party advisor the guys in the information. 1008 02:53:34.410 --> 02:53:44.190 Son Le Hughes: Yes, and thank you for this question, we do, we can tack out what the SDA oh with samples conducted actual duration. 1009 02:53:44.760 --> 02:53:55.650 Son Le Hughes: officer and they will serve at our mony mony supple born advisor and we already signed a letter of agreement with them. 1010 02:53:56.550 --> 02:54:12.720 Son Le Hughes: So my one of the email, I sent out to our Chair is i'm waiting for board to get back to me, and let me know when was July, or, if you would like to set up appointment to make without financial advisor. 1011 02:54:14.520 --> 02:54:26.640 School Board: Every job he was really on Friday seem to be interested in, you know they they make money if we decide to go off with the first bond, and they are very upfront about, that is what I recommend is a third party advisor. 1012 02:54:27.330 --> 02:54:33.240 School Board: Does the St Joe do they have any financial interest in us making the decision one way or the other. 1013 02:54:34.410 --> 02:54:37.260 Son Le Hughes: I have been personally talked to them yet. 1014 02:54:38.670 --> 02:54:42.690 Son Le Hughes: But on the march 29 within one. 1015 02:54:44.490 --> 02:55:00.090 Son Le Hughes: Some of the board member for modest conducted also participate, and I can see this for Tom wait for school district and board member and a financial advisor to say go forward, but because. 1016 02:55:01.590 --> 02:55:07.050 Son Le Hughes: The the office of the insurance Commission note, they just want to be careful. 1017 02:55:08.070 --> 02:55:32.340 Son Le Hughes: And that's why they are virus to wait and if we adopt be resolution it mean we will opt in so we can walk in a doubt the resolution tonight and we hold on to it, and then we will make what our financial advisor and and by then to would pass, we should be able to hear further phone. 1018 02:55:33.420 --> 02:55:43.020 Son Le Hughes: The whole office, and then we can either submit our resolution to them or say no, we get one to not we want to up out. 1019 02:55:46.590 --> 02:55:47.070 School Board: Find out. 1020 02:55:50.160 --> 02:55:50.850 Son Le Hughes: Yes, I will. 1021 02:55:52.350 --> 02:56:02.610 School Board: i'm sorry, too, because I did receive that email from Dr cues I don't think I must not entirely clear late because I knew that they've attained, but it didn't know that. 1022 02:56:04.800 --> 02:56:12.960 School Board: We are waiting for you know need to coordinate a date for all the different information, so I will i'll follow up on that so i'm sorry. 1023 02:56:15.870 --> 02:56:16.500 School Board: ginger. 1024 02:56:19.980 --> 02:56:20.580 School Board: son. 1025 02:56:22.950 --> 02:56:25.440 School Board: Is your recommendation. 1026 02:56:27.090 --> 02:56:31.530 School Board: For principal amount have them out or some other portion. 1027 02:56:33.900 --> 02:56:35.280 Son Le Hughes: This one is. 1028 02:56:36.930 --> 02:56:49.740 Son Le Hughes: After we after bore approves the resolution, then we will work with the post office, and then they will run the scenario and they will let us know. 1029 02:56:50.010 --> 02:57:05.550 Son Le Hughes: If we go for the full amount, this is what it looked like for our finance, so if we go by half, this will look place, so I think what that information will be easier for to met for the decision because right now. 1030 02:57:06.570 --> 02:57:18.780 Son Le Hughes: Without going for for the pole barn i'll do one, and to do we have four by any i'm 2123 we have. 1031 02:57:19.980 --> 02:57:38.640 Son Le Hughes: 21.5% so if every dollar I we pay employees, we had to factor in another 21 cents to pay for their tier one tier two and the opposite is about 17% so when the Pope. 1032 02:57:40.470 --> 02:57:53.520 Son Le Hughes: When the office of the insurance, Commissioner, they run a report for us, based on outdated information, only then they will say hey if Westland use in your school district go out for the phone. 1033 02:57:54.900 --> 02:58:17.670 Son Le Hughes: pole barn 100 tucked in million then your rate for tier one tier two will run down to 15% versus 21% and then also will be 10% versus 17% and, if you will have weighed and visitor rate, so I think that would be very beneficial and helpful and for board to make the decision. 1034 02:58:25.290 --> 02:58:25.500 School Board: To. 1035 02:58:27.720 --> 02:58:29.520 School Board: First, read and. 1036 02:58:30.900 --> 02:58:40.590 School Board: Come back in a couple weeks, we will have the benefit of simply connecting more at the same time, you can reach an independent advisor. 1037 02:58:42.600 --> 02:58:54.360 School Board: and get this additional information and then make a decision, or we could choose to proceed make a decision this evening, but know that goes into this process. 1038 02:58:54.630 --> 02:59:04.140 School Board: that there will be a time we'll revisit it even if we passed the resolution we will silver visit and ensure that, with the additional information we receive. 1039 02:59:05.370 --> 02:59:15.180 School Board: From the first board, now that we are so perceived it ready to proceed on these grounds, or we can rescind the resolution or modify my understanding. 1040 02:59:16.590 --> 02:59:17.550 School Board: Is that accurate. 1041 02:59:18.120 --> 02:59:19.560 School Board: Yes, okay. 1042 02:59:20.910 --> 02:59:25.620 School Board: So, my concern is the resolution number. 1043 02:59:27.960 --> 02:59:29.850 Son Le Hughes: 20 2019. 1044 02:59:30.900 --> 02:59:38.310 School Board: Construction three if we're eating into the district, the Board is. 1045 02:59:39.510 --> 02:59:42.690 School Board: Establishing that final principal amount. 1046 02:59:44.040 --> 02:59:44.640 School Board: and 1047 02:59:48.240 --> 02:59:58.620 School Board: One of the things I learned in my time on the board is that I would like the board to take responsibility for these kinds of financial decisions and not have that rest on our CFO. 1048 02:59:59.730 --> 03:00:00.930 School Board: And so. 1049 03:00:04.650 --> 03:00:09.870 School Board: i'm fine with passing the resolution, with the exception of. 1050 03:00:14.820 --> 03:00:21.450 School Board: That that establishing the final score now up to the come back and consultation with. 1051 03:00:23.700 --> 03:00:31.110 School Board: A case testing clarification seven sure, so when you say the principal amount that is the ultimate amounts of the box, that we are. 1052 03:00:32.460 --> 03:00:33.900 School Board: And I think. 1053 03:00:35.010 --> 03:00:45.960 School Board: I think our CFO and I would prefer that the board weigh in on that and you're so we'll do that great there are some doors that. 1054 03:00:46.800 --> 03:00:53.760 School Board: don't want to touch that with a 10 foot Pole and what the CFO to make that decision exclusively. 1055 03:00:54.330 --> 03:01:00.270 School Board: And they just threw the resolution, like that does that I think we've always had a board that has been very. 1056 03:01:00.750 --> 03:01:13.560 School Board: involved in, plus the amount of volume that we're going out for what's the amount of purchase on we thought we had a long history of boards be interested in spending an enormous amount of time to work session. 1057 03:01:14.820 --> 03:01:17.400 understanding and so. 1058 03:01:18.420 --> 03:01:31.260 School Board: We would see no no issue with that or it's not the arpanet reflection of not trusting the finances, but as a board continuing the way always have been around be more involved in this. 1059 03:01:36.480 --> 03:01:52.170 Son Le Hughes: And the reason the legal counsel put in the form, out of 100 something million and 4.1% is because, when for adapt that resolution. 1060 03:01:53.370 --> 03:02:09.390 Son Le Hughes: And if we decide if the district and board decided to go halfway or 75% or the interest come in lower up to 4.5% then we don't need to go back to the poor to submit another resolution. 1061 03:02:16.230 --> 03:02:16.560 School Board: For the. 1062 03:02:22.590 --> 03:02:25.110 School Board: Motion for this to be. 1063 03:02:26.640 --> 03:02:33.630 School Board: A person read and we'll revisit it in two weeks time in that night I feel here visiting and. 1064 03:02:34.980 --> 03:02:40.650 School Board: i'd like to me if we have a possibility to hear from the financial advisor and here before. 1065 03:02:41.880 --> 03:02:55.140 School Board: Alright alright so just to us just to recap so they're not your friends have a beat we definitely are continued to be interested in pursuing this, but we do like the idea of. 1066 03:02:56.670 --> 03:03:09.000 School Board: Having treat this like a first read and to work to get those consultants into further advise us, as well as get those neat projections that they're working on. 1067 03:03:11.160 --> 03:03:24.240 School Board: That you're talking about yeah the projections, not that we can't get again with the doctor resolution we joined the pool than that group read this the scenarios and we decided who might be referring to is. 1068 03:03:25.650 --> 03:03:27.390 School Board: The presentation start off with. 1069 03:03:28.560 --> 03:03:34.740 School Board: The return on investment or wasn't what they Oh yes, yes that's what. 1070 03:03:36.030 --> 03:03:38.850 School Board: The reason why they recommend we wait. 1071 03:03:39.870 --> 03:03:43.350 School Board: Just because there's parts of the financial readings and. 1072 03:03:44.550 --> 03:03:46.110 School Board: Yes, so thank you all right. 1073 03:03:47.340 --> 03:03:57.870 School Board: we'll to Christie to you, you have prepared and you want me to say it now yeah it is it nice to be back yeah I just prepared a statement. 1074 03:03:58.440 --> 03:04:02.670 School Board: That says, I want to disclose a potential conflict of interest with this agenda item. 1075 03:04:03.420 --> 03:04:15.030 School Board: Due to the fact that my husband works for an investment firm that could potentially have some point, and that managing friends from the state of Oregon the school board, however, does not control with him the state of Oregon invest. 1076 03:04:16.980 --> 03:04:23.700 School Board: Because this is not an international conflict of interest, then I will be able to continue and participate in the discussion and decision. 1077 03:04:25.740 --> 03:04:30.480 School Board: Thank you for you to close dispose of the potential are aware okay. 1078 03:04:32.370 --> 03:04:34.560 School Board: Was there anything further than you thought. 1079 03:04:38.130 --> 03:04:48.780 Son Le Hughes: It really good, and I really appreciate all your support Center waiting to hear back from you about a day and a time and then I will reach out to our financial consultant. 1080 03:04:49.260 --> 03:04:56.130 School Board: And I actually think i'll work on this, but just tend to leave i'm thinking, since our work session topic. 1081 03:04:57.780 --> 03:05:06.180 School Board: Was it isn't going forward we may have that session date, but I will work with you in the board in the next couple days. 1082 03:05:07.410 --> 03:05:09.870 Son Le Hughes: Okay Thank you so much, everyone. 1083 03:05:14.640 --> 03:05:27.990 School Board: And so, now we get to move on to the last item on our agenda, which is our director of operations officer Douglas he has a resolution for us with. 1084 03:05:28.770 --> 03:05:44.280 School Board: The exemption from the competitive bidding process in favor of the alternative qualifications based election contracting method, and this will 14 only at this time to get traction hardbacks apples to go my goal for the auditorium edition. 1085 03:05:46.080 --> 03:06:00.480 School Board: And I was just going to suggest, given the lateness of the hour, there are several memos I think you could just move to see what your questions are Mr Douglas that we don't need presentation of it and just start with your questions. 1086 03:06:01.980 --> 03:06:11.640 School Board: Without resolution number 21 I was like I think he's been moved in second any further discussion questions. 1087 03:06:18.390 --> 03:06:20.370 School Board: But believe that my sister. 1088 03:06:21.960 --> 03:06:25.860 School Board: had raised the issue of the. 1089 03:06:28.890 --> 03:06:30.450 School Board: comprise the. 1090 03:06:33.870 --> 03:06:36.600 School Board: Word me the committee right. 1091 03:06:37.890 --> 03:06:44.340 School Board: And just in again inquiring about whether that board we wanted that kind of diversity. 1092 03:06:47.100 --> 03:06:49.770 School Board: And just asked me whether any. 1093 03:06:51.750 --> 03:06:52.110 To. 1094 03:06:54.270 --> 03:06:54.690 School Board: Perhaps. 1095 03:07:01.290 --> 03:07:09.030 School Board: i'm sorry for that conversation, but I know it was raised, I think I had an expectation that they're like. 1096 03:07:11.550 --> 03:07:14.040 Remo Douglas: yeah, thank you for the question. 1097 03:07:15.210 --> 03:07:24.060 Remo Douglas: We do have additional folks that we are exploring for that committee, this is a significant project there's been a lot of partners. 1098 03:07:25.500 --> 03:07:28.350 Remo Douglas: Community from the Community, as well as the school. 1099 03:07:29.370 --> 03:07:42.720 Remo Douglas: And so we are reaching out to additional folks and if we get affirmation from one or two of those we would definitely move in that direction of diversifying that committee. 1100 03:07:44.010 --> 03:07:48.420 Remo Douglas: The leadership at all levels and the district's been exceedingly busy this year. 1101 03:07:49.680 --> 03:07:59.190 Remo Douglas: And I know you know moving into hybrid learnings only been the latest major change for them, and so I wanted to make sure we had the opportunity to hear back from them. 1102 03:08:00.660 --> 03:08:02.550 Remo Douglas: But that is absolutely a goal, yes. 1103 03:08:11.760 --> 03:08:12.840 School Board: Any further. 1104 03:08:14.250 --> 03:08:15.930 School Board: Questions all right, I. 1105 03:08:20.070 --> 03:08:20.940 Kelly Douglas: reckon mela try. 1106 03:08:22.770 --> 03:08:23.520 Kelly Douglas: Chelsea king. 1107 03:08:25.980 --> 03:08:26.550 Kelly Douglas: Thompson. 1108 03:08:28.290 --> 03:08:29.340 Kelly Douglas: dylan heights. 1109 03:08:30.870 --> 03:08:31.740 Kelly Douglas: ginger fetch. 1110 03:08:33.180 --> 03:08:33.810 Kelly Douglas: Thank you. 1111 03:08:35.820 --> 03:08:36.630 School Board: Thank you. 1112 03:08:37.650 --> 03:08:47.790 School Board: As well for those models, they were very understanding and it also helps with this was the first time unfamiliar you can this be exactly. 1113 03:08:49.620 --> 03:08:53.280 School Board: right for inclusion, you will know, the. 1114 03:08:56.250 --> 03:09:04.620 School Board: board work session is kind of a placeholder we don't have a formal agenda prepared for that and then. 1115 03:09:05.250 --> 03:09:12.180 School Board: Can we also added in to this was the graduation dates for Westland technology and it wasn't a school. 1116 03:09:12.690 --> 03:09:26.460 School Board: While we don't really know what the time obligations with me or with those are going to look like that you can at least mark mark it on your calendar and be prepared for that they will likely not be held to just wanted to. 1117 03:09:29.070 --> 03:09:41.700 School Board: So lots of time rotating perfect we've done it before and it worked out really well here to just just acknowledge that you were there every hour that I. 1118 03:09:43.890 --> 03:09:49.110 School Board: did not know that I mean you acted with every sound like it was the only students that want to stay with. 1119 03:09:51.570 --> 03:09:58.140 School Board: me so all right well with that, then I will adjourn this be to all thank you. 1120 03:10:00.450 --> 03:10:00.960 School Board: Good work.