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WLWV Board Room: The October regular Westland Wilsonville School Board of Directors meeting and um i'm calling this meeting open and this back up, so you please call role, Certainly.

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WLWV Board Room: Directors Loop

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WLWV Board Room: here, Director Taylor,

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WLWV Board Room: checking Present Vice Chair, Thompson, here.

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WLWV Board Room: Very good, thank you, and we will um do the um first thing which is to hear from our students, and we'll start with uh sky. I think It's Gomez or Gomez Gomez Skygorms from Muslin High School.

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WLWV Board Room: Good evening, Dr. And School Board members. It is so nice to see everyone again, and I'm very excited to update you about everything that happened this past September, and then some of our plans for October.

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WLWV Board Room: Um! And then once again I appreciate the opportunity to share with you what is happening at Westland. Our first month I was on has been super exciting. There's been really great turnouts with our events like homecoming and Club Fair

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WLWV Board Room: We had club fair on Wednesday, the twenty-first which, to showcase all of our amazing clubs at Westland, and it went super well. We had such a great turnout with so many students attending as well as joining clubs,

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WLWV Board Room: and then our fall sports, football, volleyball, soccer, cross country cheer, dance, and unified soccer have had some really great season. So far there have already been some fantastic games and matches, and we're continuing, looking forward to supporting them the rest of the season.

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WLWV Board Room: And then this past week we had homecoming, which was super fun. We kicked it off with spirit week, and Monday was pajam day. Tuesday was tropical. Tuesday, Wednesday was wacky. Wednesday, Thursday was disney themed, and which matched our porches, which you can see on the top. There we have juniors for fantasy. Land seniors were adventure land, and then we had frontier land for our freshman, and tomorrow land for our sophomores.

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WLWV Board Room: And then throughout the week we had some fun little activities like Disney Karaoke. Um. We had some really great spirit, too, with some of our teachers and students, and then on Friday we kicked off the big game with our first all school assembly, which we haven't, had in like

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WLWV Board Room: four or five years, because we haven't had the space to, but with our new stadium could finally fit everybody which is really exciting.

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WLWV Board Room: Um! It went super well from what I heard from the student body, and then before the game against Ella, we had our all ages Carnival, which is such a great way to get the community involved. We have our clubs put on like booths and games and elementary school. Middle school kids can all attend. And so that went super well as well, which is the picture right there in the Commons,

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WLWV Board Room: and then our football team kicked off the night with a forty-nine. Nothing win against Ello, which was also super exciting. And then we ended the night with an informal homecoming dance in the oxygen afterwards, which was also a really great turn out.

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WLWV Board Room: And then, on the afternoon of Wednesday, September twenty, eighth, our metric club held an event with food and activities to help celebrate Hispanic heritage month, and that was a super great time. The weather was gorgeous, which is always a plus.

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WLWV Board Room: And then

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WLWV Board Room: for this upcoming month for October we have already started. Plan bca, which is next week, which has our pinko game against tiger, which is also really exciting. It's our last home game before playoffs,

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WLWV Board Room: and then the following week is national team, driver, safety week, and then this year's powder puff will Well, Tournament will be on November night, and I can't wait to update you on all of those when I see you next month. Thank you so much for your time.

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WLWV Board Room: Thank you. Sky and i'll welcome up from Wilsonville High School, Eli Sievers. They say your name correctly. Yeah.

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WLWV Board Room: Good evening, Dr. Ludwig and School Board, as you may remember. My name is Eli Sievers, and i'm really excited to talk about some of the setting things. I've been happening this month.

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WLWV Board Room: Um to start off. We are still celebrating hispanic heritage month, Um, which goes from September fifteenth to October fifteenth, and one way that we have celebrated. That is, a new art installation in one of our art galleries, which can be seen in that top left photo

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WLWV Board Room: Um. This collage was created by our Latino art and culture class. It includes a collage of multiple faces of Latino and Hispanic scientists, politicians, activists. Um, and just multiple um imports. And uh people who have shown great contributions

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WLWV Board Room: um to that to the Latino and Hispanic community.

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WLWV Board Room: Um! I also want to talk a little bit about our homecoming week, which is last week we had multiple different fun spirit days which students were really excited to participate and be creative with. So that was super fun.

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WLWV Board Room: Uh, we also had our assembly, which was really exciting. Uh, it was indoors this year. It wasn't last year because of Covid. So that was super exciting.

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WLWV Board Room: Uh, our sports and clubs were able to be represented there, and uh, we were able to play some fun games. Um! And our homecoming court was uh recognized there, which I was very proud to be a part of, is a very fun and exciting experience.

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WLWV Board Room: Also. During the Assembly we were given the Os aa cup for five, a for the two thousand and twenty-one to two thousand and twenty school year.

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WLWV Board Room: The schools that receive this so excellence in academics, activities, athletics, and great community involvement. So we were really excited to receive that. And that picture. I don't feel like shows how large the cup actually was. It was pretty big um

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WLWV Board Room: um continuing with homecoming week, though we also had our parade, which is super fun way to get involved with the community. A lot of the kids and around the neighborhood were very excited to see the theme, which was Hollywood films, and to see their favorite movies on wheels.

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WLWV Board Room: And then we had our game, which we had one, fifty, two to six, and we were ranked number one, for soon sections for last week, which we were very excited about, and then we had our dance on Saturday, which we had a very great turnout, and it was a very fun. Hollywood theme tonight.

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WLWV Board Room: Uh, next. I want to talk a little bit about the Club fair which I mentioned last month it went very well. We had lots of students set up for multiple different clubs, and a lot of new clubs. Um, such as the Asl Club was a very popular new one, the Restaurant Club and Chess Club,

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WLWV Board Room: and also our um upcoming musical. Our theater production is putting on Little Women, which is happening uh next month in November, which I invite you all to see. It should be very exciting. They're putting a lot of hard work into that, so that'll be really fine.

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WLWV Board Room: I'm really excited to talk a little bit next month about more things that we have planned. Thank you guys so much,

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WLWV Board Room: And in case anybody missed that because Eli was being humble, he was on court. So his peers selected him to represent them there. Congratulations on that. Um. Okay. And then with Riverside High School, I think maybe we have a student, but go ahead and

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WLWV Board Room: we do. But i'd like to introduce her if that's okay, I'd like to introduce uh Emily Paul. She's from Wood Middle School uh a couple of months ago, at the beginning of August, we kind of sent out an interest survey to sixty ninth graders just to kind of get a feel for who was uh interested.

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WLWV Board Room: So Emily responded and talked about wanting to be part of all things leadership at Riverside, and was super excited. So we thought what a great opportunity for her to come up and talk about the happenings I've ever said one hundred and one

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WLWV Board Room: um hello, Student Board. Oh, my God! Sorry Um hello! And good evening. Um! I plan to attend Riverside High School next year. One thing that makes me want to go to Riverside. High school is their cte choices. They have health occupations, marketing and business and architecture and construction.

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WLWV Board Room: Their student leadership opportunities are another reason why I'm. Going to Riverside. Riverside is also a smaller school in Wilsonville and Westland High schools, which means more focused learning. I'm. Excited to be a future riverside raptor.

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WLWV Board Room: Riverside High School had a community event on the twenty eighth of September, and there are about one hundred and fifty people there. At this event we talked about future students of Riverside, and what characteristics we want riverside students to have when they graduate. We built these characteristics through creating fictitious characters. My table agreed on a horse dragon breed.

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WLWV Board Room: It has the wings, tails, and horns of a dragon, and regular attributes of a horse. This creature is strong, calm, kind, smart, outgoing, relentless, and creative, which would be like the future graduates at Riverside. The community event was a great opportunity for future students and families to work together and help create the identity of Riverside High school.

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WLWV Board Room: The next community event is a more traditional information meeting on October tenth, where people can learn more about Riverside and discuss the timeline for opening enrollment processes. Thank you for your time.

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WLWV Board Room: Thank you, Emily, and I this is gonna be a regular occurrence, Emily, you being here, or

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WLWV Board Room: I see.

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WLWV Board Room: Okay, Thank you so much for being here. And are your parents here?

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WLWV Board Room: Yeah, because someone drove you. Yeah, thank you to the parents. You, I think you are maybe our youngest student representative that we've had so um welcome here. And thank you so much to students and those of you who drove yourself and those of you who are driven, and you're welcome to um. Stay

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WLWV Board Room: or go, and it looks like Dr. Ludwig is. Are you wanting to say to Sky and Eli, Thank you for leading um those weeks? I know they're so full, especially when you have Monday is this, and Tuesday is that there's so much going on, and you've stepped into these leadership roles which also require you to get the momentum going and excitement on top of being a student and homework, and all those responsibilities. And um, boy um! Each of your schools just brought the energy forward.

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WLWV Board Room: I have to tell you, Eli. Those floats were amazing. I think Home Depot has no more supplies, because you know, a full pirate ship that was built, and

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WLWV Board Room: I don't know

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WLWV Board Room: Star Wars is

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WLWV Board Room: spaceship or something, but everyone just really brought it, and had such great spirit, and the parade was awesome. And um and your um fantasy land venture land! What a great theme! And the carnival that you also put on for kids. So thank you both for stepping into those two big weeks with such great leadership. Thank you.

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WLWV Board Room: We'll see you again. Thank you, Emily.

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WLWV Board Room: Alright. Thank thank you. Students and parents, and um. Next we'll move on to recognitions, and we are honoring the school custodian and Engineer Appreciation Day, which was October second, and i'll welcome up Jeff Chambers facilities. Manager.

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WLWV Board Room: Good evening, Dr. Ludwig and School Board, October Two thousand and twenty-two was national school custodian appreciation day, and I would like to take a few minutes to celebrate our engineers and custodians across the district.

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WLWV Board Room: When most people think about custodians, they have a general belief that they are just people that keep the buildings clean, which, of course, they do every day.

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WLWV Board Room: I am here to tell you that they are so much more than that.

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WLWV Board Room: They are the ones that ensure that all systems in our buildings are operational every single day, inspect them to ensure safe conditions and submit the work orders. When systems need repair

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WLWV Board Room: the they open our buildings every morning, welcome, welcome our staff and students to then secure them at night. They are often face. They are often the face of the district when our community uses our buildings in the evening

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WLWV Board Room: and on weekends which during long stretches of the year, are seven days a week. And Yes,

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WLWV Board Room: they do interact with students daily. Whether it is just a greeting passing in passing, or a student that's looking for a trusted staff member that offers reassurance during a difficult moment. Our engineers and custodians are viewed as value staff members that are part of every school culture.

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WLWV Board Room: You can see just how much our principles appreciate our engineers and custodians in the slides above.

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WLWV Board Room: It is important to mention how these exceptional people perform during the last two years of Covid protocol.

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WLWV Board Room: The demands were intense, constantly changing and critical for providing clean, safe, and healthy environments for our students when they return. This group logged incredibly long hours and met the demand each day simply put in person. Learning could not have happened without them.

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WLWV Board Room: It is common knowledge that Westland High High School is built on solid rock. I can say without hesitation that our district is built on the solid rocks, that our engineers and custodians They are the foundation that allows learning to happen each and every day. If you see them in school, please take a moment to thank them for their service.

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WLWV Board Room: Thank you very much.

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WLWV Board Room: Excellent points absolutely. And I think I'm, you're gonna hear some from some folks up here. So stick around and add rice. Your Thompson

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WLWV Board Room: um. I just I think back to my days when um of working in the concession stands at Wilsonville High School, and especially being the Booster Club. President Raul's phone number. I still have it in my art. It's called the custodial line. Um, but i'll tell you every time we had an issue with anything, and we're volunteers. We're not staff members.

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WLWV Board Room: Um! They still treated us the same, and came running, and Jeff, I, the first time I met you, was in the concession stand. We were wanting to redo the cabinets or do something with them, and he takes time out of his already busy day, and all of his tasks to come help and look at the concession. Stand and see what we might do. So that is the first time I have the opportunity to meet Jeff, and my husband is now um the head volleyball coach at Wilsonville High School,

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WLWV Board Room: and he I I mean we walk in, and he's talking to the custodial staff because

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WLWV Board Room: he's developed a relationship with him because of how helpful they are to him. And I remember when he did his Wood Middle School he did a volleyball camp this summer at Wood Middle School, and not knowing Wood Middle School, he hadn't been over there before he'd only been at Wilsonville High School. He was a little nervous about, and he came home that first day, and he said

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WLWV Board Room: their custodial staff was so helpful, and made it so easy for him to be in this new building with eighty middle schoolers.

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WLWV Board Room: That was probably the easiest part of his day. But um, anyway. So just thank you. I mean just the personal um experiences that I've had that my husband's had um, and and I just appreciate the relationships that I had also made with the custodial staff over the years. Tyson. I still see Tyson around um. So anyway,

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WLWV Board Room: you really appreciate what you do.

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WLWV Board Room: All right. Um, i'll just say one other thing, and and then, Lyn to you, I I uh those evening events are That is a special brand of uh clean up. I imagine I saw the homecoming stands. So thank you for tackling that I personally would like to see our culture shift a bit, so that we did not leave so much garbage behind us in the stands. Um, I I you know that's a hope of mine. I talked to my own kids about that. But um! There's no reason why our custodians should have to deal with that.

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WLWV Board Room: But, uh, thank you so much for everything you do for keeping our our grounds running.

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WLWV Board Room: And, Dr.

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WLWV Board Room: Thank you, Jeff. I think your your memo, as well as what you spoke to, just really summarizes all the ways that our engineers and custodians are in many ways the backbones of our district, because it's not just facilities. But it's it's how they um

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WLWV Board Room: they just lead with such pride around our organization, and sometimes a new teacher. The first person they meet and develop a relationship with is the engineer and the custodian who are there long hours supporting them with moving in and being successful um as a new principal.

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WLWV Board Room: And there is Enrique. By the way, Enrique, could you stand please and also get an appreciation,

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WLWV Board Room: and has worked as an engineer in multiple schools, and now is the supervisor of all of our engineering custodial staff. And um really takes that role Um, with incredible seriousness, but also mentorship.

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WLWV Board Room: Um, new people who come in um really get this personalized relationship to be successful. This is the team that he supervises, and they look to him for not only that direction and and uh expertise, but also someone who's in their corner and wants them to be successful, and

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WLWV Board Room: he's in every building early in the morning and late at night, and the events making sure um fifteen that we're recognizing tonight has what they need as well. So um having someone in that leadership role is equally important to lead a great team. So thank you for all that you do. Um And, Jeff, You've been in that role for many years as well. So I know you established a great footprint there for others to follow.

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WLWV Board Room: Um. But this is an amazing group. They they're smiles and willingness to help, and they love their students.

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WLWV Board Room: You can tell by spirit where showing up. At events, they know kids names. Um. That phrase that you had in your memo that they're not only um there to say hello passing in the hallway, but they are sometimes a person to um talk to a student about a tough day

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WLWV Board Room: and and create a relationship, and our students know them. They know they're a trusted adult in the building that they can rely on whether it's during the week or on the weekend. So this is an amazing group for all that they do during the day, but most especially for who they are

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WLWV Board Room: uh for one another as a team, but also um for the students and staff and for each other. So um i'm so glad that we're honoring them this year, and I love the pictures. We're going to get that up on our website

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WLWV Board Room: mit ctl, and so that our community can see the pictures and the comments that principals have made about each of their teams. So thank you, Jeff, for bringing your staff forward to be honored this evening.

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WLWV Board Room: Thank you, and similar to the students. You are welcome to stay as long as you want, and also um head out and go home to your families whenever you feel ready to, and with that um I will turn to the uh board member and superintendent reports, and we'll start with you, Director Taylor.

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WLWV Board Room: I have nothing to speak of this uh lovely Monday night, so i'll. I'll surrender my time to

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WLWV Board Room: uh the next director.

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WLWV Board Room: Thank you, Director Wyatt.

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WLWV Board Room: I just wanted to share my appreciation for the recent um safety summit. Um That the school district participated in with our area law enforcement and the um two cities that we serve.

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WLWV Board Room: Um! It really was an opportunity to just revisit and reflect on what we're doing to keep our students safe in our schools. Um! To hear from from experts. Um, with the Westland Police Department, the Wilsonville Police Department County Sheriff's office. Um! Just a really wonderful opportunity to have those open lines of communication

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WLWV Board Room: um, and also to hear about everything that we're doing um to create safe schools, but also really welcoming spaces. And so um just want to thank everyone who put that together. Um, and also um had the chance to attend to curriculum nights, and it felt so great to be back in schools. Um! And um. I got a little bit lost in the middle school, going from class to class um

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WLWV Board Room: often, because I was trying to talk to people in the hallways probably much like my middle schooler. But um! Just a lot of work goes into those events. Um really thankful to our teachers and our staff for all of the effort they put into making those events really

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WLWV Board Room: rich and full of learning opportunities in a pretty short period of time. So I just wanted to share my thanks for those two items. Thank you.

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WLWV Board Room: Director Sloop!

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WLWV Board Room: Uh, I just was gonna it reiterate uh what Director Wyatt spoke of about the first responders Safety meeting. Um!

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WLWV Board Room: It was just really inspiring to see just the different uh organizations get together and collaborate on just

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WLWV Board Room: staying abreast of uh, just the safety measures to keep our staff and students safe, and making that a priority and just realizing um

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WLWV Board Room: just what goes into that as far as communication and and uh making sure that everyone is included and abreast of what's happening. So that was uh great to be a part of, and then um I attended the suicide prevention uh training on Friday

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WLWV Board Room: and um! That was very helpful. It was also very um

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WLWV Board Room: sobering in the very beginning. But uh, I feel that I have some tools now to put that in my toolbox as well.

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WLWV Board Room: Vice Chair Thompson.

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WLWV Board Room: Um

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WLWV Board Room: similar to what I did my first year on the board. I am trying to make it to a Pta. Pt. A slash Pso. Slash pss um meeting. They all each school kind of has an into different names for their ptas

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WLWV Board Room: and um, just to show up and and let them know that the Board sees them and cares and appreciates what they're doing in our schools and acknowledges that. Um! While we all know that we're here for academics, and that's the most important part. We also know that the community that our Ptas help create, and those events

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WLWV Board Room: are truly what helped knit our community together and form lasting friendships and lasting family friendships. And so just a great opportunity for me to go and um introduce myself, and also to hear what is going on in our schools. Um! And I have to tell you it has been so fun this year. Parents are excited to be back, and they are excited to be involved, and you know, I think,

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WLWV Board Room: as we all do,

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WLWV Board Room: we started to take before the pandemic right. There's things we we took for granted that togetherness, that opportunity to be in our schools and to be involved. And sometimes right, we're busy. We get caught up our own things, and

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WLWV Board Room: and and maybe excitement was waning just like I think it did a little bit sometimes in our students stand in our stands during athletic events that I saw right before um the pandemic. And then the pandemic comes along, and it reminds us to treasure these amazing things, and as you saw the the slide with um on homecoming

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WLWV Board Room: the light out um, you know it's pretty amazing, all of those students together, and just the excitement. So i'm seeing that same excitement in these Pta meetings and um I mean they're just giddy to be there to be

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um back together and planning things, and they are right back on board, planning everything um

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WLWV Board Room: right back to what they had um their same um events that they had before the pandemic. So, honestly, if you want to improve your day, go to one of those, because it really is just so fun, and it's fun for me. That's one of my favorite things as a board members to be in schools.

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WLWV Board Room: Um, I get to say hi to the principals and their staff and the um the front office staff, and just thank them um, and also get to know them as well. So, anyway, that's been a blessing every time I get to walk into a school and do that.

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WLWV Board Room: Very good. Thanks. I'll. I'll just say briefly. Um, I've had fun going to all the events uh the homecoming parade, the volleyball games, the football games, the parents meetings, curriculum nights,

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WLWV Board Room: robotics is in full swing. Um, Yeah. So just attending all the things seems like every night. There's something fun. It's just such a awesome way to be a part of my community is through our schools.

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WLWV Board Room: Um! And then just so that the Board knows I know we get these one click politic emails. Um. And so just so, you know I I do reply, and let them know I have taken to not necessarily taking every one click politic and forwarding into each of you. Because what I've learned is that historically you're included in the one click politic. And so you're getting them as well. So I just wanted to let you know I am receiving those and replying, letting folks know that the board received them. So um as we get those,

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WLWV Board Room: and that's it. And um, Dr. Ludwig,

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WLWV Board Room: you I have a powerpoint.

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WLWV Board Room: We go go to the next slide. Thank you.

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WLWV Board Room: Um. So I think

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WLWV Board Room: either students or each of you have mentioned at least one or more of these events. These are the highlights of um activities and events that I've been able to be a part of, as well as um. Some of you um curriculum nights were fantastic. I was able to get to. I think about five of those when when there's about nine of them on one night I can only get to one, but when they're spread out I can get to a number of them. So I was able to at least see few primary middle and a high uh both high schools, and so they were well attended.

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WLWV Board Room: Um, I would say, parents, just as you mentioned Vice Chair Thompson. Parents excited to be back in the school building for curriculum nights to interact with each other uh to meet their teachers. Um and teachers did a great job preparing for those. There's been a number of

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WLWV Board Room: athletic activities already going on Variety of sports. Um! I was um

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WLWV Board Room: able to attend the cosa equity uh educator Equity Conference, which was down in Salem um some great keynote speakers and breakout sessions.

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WLWV Board Room: Um Also, last week i'm leading the inclusive schools leadership collaborative for superintendents, and we're up to twenty superintendents now who have joined that, and it's a great group of people who are either already leading for inclusion or interested in leading for inclusion, and are looking for that superintendent network

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WLWV Board Room: of colleagues.

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WLWV Board Room: There are a lot of fun runs last week, and more to come. So if you haven't been to one, it's okay. And I think Laur even has this wheel, on which is um another version of a great fun run. And then, of course, we heard about the homecoming parades and carnivals and games.

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WLWV Board Room: Um! So just a lot of momentum and excitement in the air. Um! And it's just been um inspiring

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WLWV Board Room: a few of the events that I do want to pull out, and highlight next slide

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WLWV Board Room: is the one that several of you have mentioned, which is the joint west, and most of the first responders quarterly safety meeting. So for those watching from home or unfamiliar, we um conduct these every year. Some of our partners who attend our Tv F. And R. The Clackedness County Sheriff's office,

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WLWV Board Room: both Westland and Wilsonville Police, the Clackamus, Esd. Safety Division. Uh. We do invite Westland City, Staff and Wilsonville City, staff, and sometimes their city managers are able to come where they send a staff member

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WLWV Board Room: um, and then also for student bus service.

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WLWV Board Room: Um! Our first meeting is always updates, so that we're current on what's happening with each other. And then we go into tabletop exercises, and our next two meetings will um maybe have a little theme or some new learning, and then go straight into tabletop exercises, which are a chance for us to

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WLWV Board Room: think through emergency procedures of different kinds, and how we would partner together, and usually we um ask those questions. You know. What do you do first? Who do you call um? How do you communicate? Who do you contact, and just give people an opportunity um to

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WLWV Board Room: just spend some time thinking about those kinds of actions and what they need to do

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WLWV Board Room: uh next slide,

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WLWV Board Room: as we heard from um. Emily and Nick Chapin Riverside had their community Forum the twenty eighth. It was incredibly well attended, I would say, like about one hundred and thirty

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WLWV Board Room: people. I I think the facilitator said plan for thirty,

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WLWV Board Room: and we had a hundred and thirty, so that's great. We had to pull out more tables and more chairs, and what I've enjoyed seeing is um student participation as well. So there's obviously some um energy and interest that's drumming up with students Um being there as well,

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WLWV Board Room: and along with uh principal shape, and the facilitator led the group in um some interactive um conversations around. What is it that you want from a high school community in a culture? Uh, And I want to also thank our interim assistant, Principal Kerry Wilhelm, who was there. Um. Answering a lot of questions from parents as well as Dr. Jennifer Spencer, I'm. Handing out information about our Ib program. You have in front of you. One of the handouts is this

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WLWV Board Room: little trifle that um

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WLWV Board Room: kind of speaks to just a summary about Riverside. There was a there were a lot of other pamphlets and handouts for parents. Um! But I grabbed this one and thought you might enjoy seeing um in a nutshell. Some of the things are already thinking about with program and athletics and co-curricular, and the cte pathway. So

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WLWV Board Room: this is a great one to keep as a board member for those elevator conversations or quick little talking points when someone says, Let's Riverside about Riverside all about You've got your little cheat sheet there. So thank you for putting those together that night

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WLWV Board Room: next slide.

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WLWV Board Room: Um. Lastly, I just want to share about an event that we did last week. It's it was a first for us. I don't know if it's been done before my time. But this was a first for us, and it was an evening that we put together and invited all thirteen of the leaders of each Pta in our K eight school for an evening to come together and talk about our partnership. But talk about how we can work together and think about what we're calling, transformational family and

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WLWV Board Room: engagement. Also on your table spaces you'll see a manila folder. Each of them received one of these, so you could see exactly what they got. Our equity Action plan was in there, but also just some information about how Ptas can partner more deeply with school districts around,

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WLWV Board Room: diversifying their membership, reaching out to more families, and what we learn through covid amount of a a broader way um to expand our outreach. Um! I I love this uh visual that's in there as well that talks about when you're transforming family engagement. You're thinking about inclusivity.

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WLWV Board Room: Um individuals integrating it, and how to have an impact.

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WLWV Board Room: So um just some little homework for you later, if you want to peruse that

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WLWV Board Room: um next slide

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WLWV Board Room: we started the evening by just recognizing um as Vice chair. Thompson mentioned that the last few years have been challenging for schools and families to connect. Whether that's the pandemic or remote learning. Um! Just that increase in some of the um.

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WLWV Board Room: The factors that are out there for families, whether it's economics or mental health concerns the pause that we had to do on visitors and volunteers. So people couldn't even be in the building or feel connected. Um led to this phrase that we often heard from parents the last few years. I just don't feel like I know my school

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WLWV Board Room: haven't been in it. I feel somewhat disconnected, and if you recall last year we did have Bill Dela Cruz come, and he did some equity work with us, and one of the sessions he worked on uh in a leadership Forum with our staff was around. Um! How do you stay connected to families during this time when it's really hard? So even last year we were beginning to look at this topic as a district and as leaders.

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WLWV Board Room: Um! Next slide

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WLWV Board Room: we talked with our parents at night about um this phrase around. I'm not sure how I trust my school again. You know, if I don't know them, does it impact what I might read or see in social media or the news. And and how do I come to have some more trust around public education? And what's happening with curriculum and events and activities, and we feel like we're constantly explaining and re explaining what we're doing. Um, just because there are a lot of other narratives out there, and our folks aren't as tightly connected to us.

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WLWV Board Room: And then what we really need to do is rebuild that trust.

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The next slide,

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WLWV Board Room: and then, uh Dr. Karen map she's written. She's a professor at Harvard, and has done a lot of work around family engagement with communities and schools One of her more popular. Ah! Books that she's co-authored is called beyond the bake sale,

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WLWV Board Room: and talks about how you connect with the community beyond just fundraising kinds of events. But really think about What is it that a community needs to stay connected? And what is it that they want in order to for them to feel like their children are being successful that their community is being attended to. And what Karen map talks about is that

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WLWV Board Room: Yes, we've been through some times with Covid. But now let's leverage, and sees the opportunity to reconnect with families like we've never done before. But Don't go back to doing the same thing. Think about ways. You can be transformative. Um! What are some ways you might adjust or tweak things based on what we've learned,

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WLWV Board Room: and we know next slide that.

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WLWV Board Room: Um, that's an interest of the boards and the districts, and our Board goal Number three

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WLWV Board Room: talks about valuing our community and making that a priority, and seeing our parents as partners and the valued voice that they have, so we know it's a priority. We already have as a district Um, it's also next slide in our equity action, plan

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WLWV Board Room: our commitment for which is about connecting with the community, specifically talks about some strategies and action and eliciting parent voice, which is why we gave you to them um a copy of our Equity Action plans that they could see it right there and then. How do we hear from our parents and know um that we're meeting that need. What kind of feedback are we getting from them?

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WLWV Board Room: Next slide

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WLWV Board Room: more and more ptas and ptos as national organizations are talking more about diversity, equity, and inclusion. And they're recognizing this disconnect that's happened the last couple of years. So they're even more committed

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WLWV Board Room: to partnering back with community organizations and schools to strengthen that connection. So you'll see, for example, also in your Manila folder. There's articles like um transformative family engagement and ideas on how to reconnect um between community and school.

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WLWV Board Room: You probably also notice It's one of my superintendent goals to really focus on family engagement, which is why we did this evening, and why we're going to work on that this year as as leaders

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WLWV Board Room: and next slide.

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WLWV Board Room: So what we talked about as leaders, and then what we talked about with our Pta. Um

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WLWV Board Room: parent leaders is that um!

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WLWV Board Room: We already have some systems and structures in place that we can use in order to be transformative. We don't have to add on or create something new. How do we use the structures that we have to do Some of this transformative work and connect with our families, and these were three areas that we're committed to as leaders in the district. We've had this conversation with all the principles and our leadership Forum, and then that evening we had it with the parents, and asked them if they would join with us

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WLWV Board Room: in these three actions, and it's around our communications, our meetings and structures and forums, and then gathering input and feedback. And if we could do these three things this year, is that a great way to start, and then we'll we'll see where it goes from there.

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WLWV Board Room: So in terms of our communication

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WLWV Board Room: next slide

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WLWV Board Room: we talked about, you know, both of us and newsletters. You get a newsletter from your Pta. You get newsletters from your school principal in the office. And how do we leverage that communication tool as a way to actually give, maybe some different kinds of information to parents beyond just the activity and events that are coming up. But how they can help their children at home little snippets of a video that could show how to on something or a link that could be really helpful. Um,

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WLWV Board Room: uh making sure that there's translation available, so that those news letters are accessible to our our families. Um. Short informative messages that highlight, not just the events we're doing, but also student successes. And what's happening in the classroom with the learning. So these groups and parents become informed in both of those communications

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WLWV Board Room: around learning this happening, and then using those communication um venues to also make ourselves available, either through that structure or at the event that's gonna happen. And hey, we'll see you there, and we'd like to connect with you and come over and and meet with us. Um! So the using as an invitational opportunity,

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WLWV Board Room: and then, in terms of our monthly meetings next slide.

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WLWV Board Room: Um, We know that there are times we put an invitation out, and maybe the same people come.

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WLWV Board Room: And so How do we take a look at those structures as to who's coming? Why are they coming? Why are they not coming, and what's happening in those kinds of structures that either make it interesting for someone to participate, or maybe feel disconnected or a barrier. Um. So the next slide has a table,

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WLWV Board Room: and that we share this with our school leaders as well as with the Pta leaders. And just in these kinds of structures that we have in our district.

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WLWV Board Room: Maybe There's some questions we ask. Um! When are those meetings scheduled during the day evenings? Um. Is that become more open to family to participate or a barrier? How do we maybe vary it? What about childcare?

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WLWV Board Room: Or are there people who are translating during the meeting? What are the meetings about, or the Forum, the high school forum topic. Does that feel invitational or interesting? And when people are in a meeting who gets to talk, who gets to contribute or make the decisions. And how do we maybe create some norms, or think about the ways that the meetings are run, so that more people have more voice,

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WLWV Board Room: and maybe there's some background knowledge that would be helpful to have for someone to feel like It's a comfortable venue to come and participate. So just some questions that we're all committed to asking ourselves, as we review and assess those kinds of structures.

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WLWV Board Room: And then, lastly, we're committed this year to really gathering more input, and feedback from our community.

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WLWV Board Room: Um. Principals are going to be drafting these school work plans that you'll hear about when you do your visits. Um, and they're going to use their Pta structures to elicit feedback and input on those goals and strategies that they're drafting

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WLWV Board Room: um and asking the the parents and that group questions about um. If reading is our goal, What's important for you around reading with your child, what would you hope to see in a classroom? And so we have parent input as well.

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WLWV Board Room: And then all these grants that we get from the State will ask, Did you engage your community? You know How is it that parents are going to interact with what you're choosing to spend your time and money on with your grant. So we we told our parents that evening. We'd like you to be more involved in that process, and we're going to come to you more often

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WLWV Board Room: and engage with you around some of what we're investing that grant money in, and why we're doing that and get your input

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WLWV Board Room: and next slide. And of course, here's another kind of short list of all the ways. We can continue to get feedback um from our parents in our parent community

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in the next slide.

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WLWV Board Room: And then lastly, um! You've heard about the panorama survey. We have used that for a couple of years now with our students to hear how they feel connected in the sense of belonging and what they need to be successful in school. Last year we gave the survey to our staff licensed and classified staff some modules of questions around how they feel connected um and feel successful in their workplace and connected to the organization. And this year we're going to give that survey to our parent community.

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WLWV Board Room: So what we did first is we showed it to the Pta Parents, we said, here's three modules. Look at the questions and you'll see It's also in the Manila folder. If you want to see the three modules we selected,

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WLWV Board Room: read the questions, and then think about as a parent group. What would you do with the information that we receive because we're going to show you the data, we'll unpack it together. How does it inform the work that you do in the community with parents. How could inform our work? And what could we do, together with what we learned from that data? So we want them to be a lot more invested in that survey and give us input as well as engaging conversations. When we get that data back.

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WLWV Board Room: And the next slide just shows some of the prompts that we had um at that meeting that evening. What would be important to share um with your commit with our community and the meetings when we get that survey back? Um! And how would it be useful in decisions and actions that you make, and decisions and actions that we make?

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WLWV Board Room: So next last slide

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WLWV Board Room: we just kind of ended with, You know this is a partnership that's incredibly important. And now, more than ever as we reconnect, and we want to do some things differently and not just business as usual. So a lot of great events and traditions. We want to keep a lot of great things. Our ptas and ptos. We're already doing that. They're excited to do, and they left incredibly. Um motivated. They said, Thank you for asking us, and I think the most popular feedback that night was,

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WLWV Board Room: Can we do this again in a few months to have another topic to talk about? So they like this idea of this district wide gathering meeting each other from other. Ptas, seeing all thirteen schools, represented their K. Eight, and seeing themselves as part of a collective whole, and it really means that this is a culture to practice. It's not something. You know. Our ptas are over here isolated, but kind of doing important work. But how do we use them? Um. As a great network and support system

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as the valued voice that they are, and active participants in this work.

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WLWV Board Room: So we were really excited, that it was received well and um, and that the evening went well, and that um they're excited for for this to continue to be work that we do together,

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and that's all that I have.

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WLWV Board Room: Thank you.

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WLWV Board Room: And the last slide was just belief in belonging again. So

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WLWV Board Room: alright, thank you, Dr. Ludwig and everybody for your reports, and with that um Oh! And also congratulations to the Administration at Wilsonville High School for that Osa a cup, you know you have a role in that victory in the students section as well. Um!

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WLWV Board Room: And with that we can move on to the uh consent agenda.

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WLWV Board Room: We Sarah motion.

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WLWV Board Room: I make a motion that we passed the consent agenda.

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Okay,

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WLWV Board Room: thank you by sure, Thompson, with the motion, and Director Taylor with the second and Ms. Douglas, we please call about

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WLWV Board Room: Kelly Soup.

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WLWV Board Room: Hi, who's Taylor,

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WLWV Board Room: Chelsea King or Kristy Johnson. I Kirsten Wyatt, Thank you

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WLWV Board Room: very good thank you and um we will move to communications from the audience. We don't have anybody. Okay? Very good. Um.

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Okay.

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WLWV Board Room: And then uh, next is Dr. Soyson with the Department of teaching and learning for our division. Twenty. Two assurances Come on up.

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WLWV Board Room: Good evening. Good evening. This is the annual report on division twenty-two, and that's a collection of over fifty um areas and standards in the area of teaching and learning, health and safety. Um, District accountability and performance and human resources and staffing where the district has to document and show that we are compliant.

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WLWV Board Room: And again, Um! The way this works is because in talking about this every year, this is the first year, where we have an area where we are not completely compliant, and that's in the area from Senate Bill for,

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WLWV Board Room: and it requires K. Five students to have one hundred and fifty minutes per week

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WLWV Board Room: for the entire school year of physical education. In K. Five you can take uh forty-five minutes and call it flex time with the idea that this has been guided with those with

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WLWV Board Room: uh physical education expertise the pe teacher, but it does not have to be carried out by children actually going to pe class. There can also be classroom activity

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WLWV Board Room: in K. Five again. That's guided by

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WLWV Board Room: the school Pe teacher and looked at as developing activities, but it does not have to be in in physical education classroom. So we meet K. Five.

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WLWV Board Room: We don't have in high school the same minutes. Requirement in middle school is where we do not meet, because we aren't allowed to use anything outside of students are in ape class,

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WLWV Board Room: and we need to have one hundred and fifty minutes a week for the entire school. Go, Excuse me, one hundred, eighty minutes a week for the entire school year, and we have one hundred and fifty.

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WLWV Board Room: So in looking at that, you know, the the thing for our our school district is that we are considering. We have um a semester wellness class with physical activity, and that is because we also have world language

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WLWV Board Room: at every grade level in middle school.

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WLWV Board Room: So the way this is looked at by Ode is that in good faith the first year school districts work for what are you going to do? So We have submitted a plan in looking at our schedule

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WLWV Board Room: and looking at options for electives. One of the things that we strive to maintain here, you know, beginning in middle school is a robust, you know, related arts or electives component, you know, in the arts, steam and stem those courses

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WLWV Board Room: in many districts around us the um where language would fall into that as well. So not all students take it. So that's actually the thing that we would be looking at um, adjusting

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WLWV Board Room: also, though we take this very seriously, not just because we want to be compliant, but want to be really clear that this does not mean that we are not having the same activity that children would have during class periods, and you know that

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WLWV Board Room: they have in K. Five. It just doesn't count um when you get integrated six and eight. We also have looked very closely at the research, and this legislation came from a concern about

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WLWV Board Room: the Weight Children's weight um when They're in grades K: through eight, and the lifelong patterns that can be set

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WLWV Board Room: to date. There is no research that correlates pe class with

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WLWV Board Room: with that

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WLWV Board Room: physical activity is correlated with that. So there's the kind of the area that we are working with.

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WLWV Board Room: There is also no no correlation between, you know, direct correlation between academic achievement and

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WLWV Board Room: pe.

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WLWV Board Room: But there is between physical activity and movement and academic achievement. So those are the two areas that we are really working on. We are also

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WLWV Board Room: involved in our district in a consortium with others who are working on. What can some of the solutions to this be? Because there are. This is something that numerous school districts are working on. Um in terms of looking at that. So what happens is we have submitted a plan, saying that we are looking at our options and our schedule in our minutes in the day

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WLWV Board Room: minutes in the day. One of the things also that's really important to us is, There's an amount of time for an instructional class period that

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WLWV Board Room: kind of matches with can students do workshop, field study labs. If you bring that number down under an hour. You really have it, you know. You really influence the kinds of activities they can do

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WLWV Board Room: so in a six and a half hour school day. That's also our challenge. In looking at that, I'm just saying that because if you have, and there are, you know, opportunities to have forty five minute class periods, and this would be a way

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WLWV Board Room: to work in more pe minutes. But that's something that we're also looking at, and also

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WLWV Board Room: making sure that we maintain our instructional time, especially in core subject areas. So

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WLWV Board Room: I don't know if you have questions, but those that this is where we are. We submitted a plan that we are working on this this year, and that doesn't mean, though, that we have to have it all in place and ready to roll out at the beginning of the two thousand and twenty-three school year,

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WLWV Board Room: because when districts have an area like this, then you have your second year, because it's understood that you can plan something, and then you have to actually

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WLWV Board Room: implement it. And so that's where we are with this, and that's just an overview, and let's see if you have any questions.

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WLWV Board Room: I I do first off. Thank you for that for that update. Um, Is there any? I guess, when you're looking at design uh for that demographic of student. I know that there's always a um

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WLWV Board Room: feedback that we've gotten since we've been since I've been a board member at least has been um the the shortness of the lunch hour, right where a lot of kids come home where they're not actually having time to eat

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WLWV Board Room: so um because they want to go and play, and they want to go get that activity. So, as a is, is the district, considering maybe a longer lunch hour to where

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WLWV Board Room: you're not having the short clock shorten class times down by, you know, from an hour to forty-five minutes, which is increasing fifteen minutes per six, you know, classes as opposed to something like a fifty minute lunch break where they actually can eat, and then just go play

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WLWV Board Room: and get that movement or activity out in the lunch hour. And then, secondly, um. And I know

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WLWV Board Room: Kristy is uh someone who's in the the health industry um activity doesn't always equate to weight loss. So the size of a child really is on what they're putting in their mouth. Not the number of activity I can ruin thirty minutes of activity in one meal.

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WLWV Board Room: So is there something that we're looking at in correlation to activity through the way that we're feeding our children inside the district, if weight is a concern, and lastly, does wait.

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WLWV Board Room: Actually, if a child is deemed to be overweight for their age, bracket does it actually is there a study that shows there's a correlation between poor performance and a child being overweight versus a child who's not overweight,

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WLWV Board Room: and and and performing at an at a different level is i'm not sure if there's anything around that. Yeah, I can go through this one at a time. Starting with the amount of time we look, and those are great questions. We look all the time at the amount of time for

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WLWV Board Room: lunch. Um! At the middle level, which we're, you know. Speaking of right now. Um,

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WLWV Board Room: if if we lengthen the lunch, the minutes come from somewhere. And so that's the decision we have to make, we have had to institute a guideline in middle school, saying You actually have to stay at the table and

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WLWV Board Room: eat

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WLWV Board Room: for at least ten minutes, because, as you're suggesting students do prefer to be active. So most students get the activity. If we counted the activity at recess, you know, we would not have a problem with this, but we we don't do that, and our middle schools also have looked at having

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WLWV Board Room: more of a Don't. Just go play, but some organized activities that, you know students can play do different kinds of things where they can um enjoy being outdoors where they have um different and interesting things to do for that that physical activity

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WLWV Board Room: um as far as a um the nutrition and and weight I think this stemmed from, and i'm just saying, Senate Bill for stemmed from that. But the broader goal is overall health, and getting into habits with physical activity, that what you do for the first

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WLWV Board Room: eleven, twelve years will form habits for life. And so that's where the intent of this legislation came from with with pe um in terms of overall. Um.

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WLWV Board Room: It has shown there are studies that show that students who are physically active and healthy,

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WLWV Board Room: you know, when they are five ages five to twelve, do have a higher likelihood of of maintaining that. And so it's just setting those habits. It's not just. And I think this is to your point. Um

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WLWV Board Room: uh Director Taylor. It's not just weight and nutrition does play into it. That's part of what you know. Health and wellness class is is a lot around beyond the food triangle. And what are those healthy eating habits. So it's the interplay of all of those things.

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WLWV Board Room: Um, I don't know of

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WLWV Board Room: any research that um shows a correlation between uh weight and academic achievement at all. We just know that physical activity, you know, not just sitting all day, but being active, having what we call brain breaks, having ways to actually

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WLWV Board Room: get away from a setting that that um

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WLWV Board Room: uh influences academic achievement. Very positively.

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WLWV Board Room: If if I can just clarify to you when this Senate Bill was first drafted. It was pretty narrow,

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WLWV Board Room: and it was

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WLWV Board Room: Children need to move more. There was a concern about childhood obesity, and the solution was, we're going to just mandate that schools increase pe

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WLWV Board Room: and um. Of course the reaction from school districts was, and it it was. You have to hire more pe teachers, and it has to look like pe class.

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WLWV Board Room: And the reaction, of course, was: We've got to build more gyms then, and hire more staff, And This came at a time when that just really wasn't realistic. So implementing the idea of that in its first narrow scope was nearly impossible, and and so there was some response back from school districts to the State.

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WLWV Board Room: They then came back, and then did adjust it somewhat. First of all they pushed out the implementation time when to think about it some more, and then we're willing to adjust it. And as Dr. Soyce had mentioned for K. Five,

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WLWV Board Room: they did include a variety of movements, recess things that you could do in the class getting up. Stretch, yoga, those things as part of those minutes. But the definition for middle school has still pre uh still been pretty narrow. You just need to increase pe minutes,

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WLWV Board Room: and so that's the part that then it's hard for some school districts, because it means you're

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WLWV Board Room: cutting another class to add another pe class, and which one do you cut, or do you now adjust your schedules across districts, or have more gyms and more pe teachers. And so there's just been

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WLWV Board Room: so question about that, and to be clear, the National Association of Pediatrics and child. Other child. Health organizations recommend sixty minutes of physical activity a day, but

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WLWV Board Room: they don't recommend sixty minutes of pe a day, because there there can be a difference, but just saying that Yes, we are. We function better as human beings. When we have some physical activity, is the clear. Take away through all of the research.

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WLWV Board Room: I do. I appreciate you, pointing out that if we add it in the minutes from middle school to recess, that we would,

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WLWV Board Room: we would meet this standard, and i'm really glad you provided that clarification. I've definitely heard of some cutthroat for square games, you know, happening at the Middle School, and but I think it's important for our community to to hear that, and to know that. Yes, there's this pretty um,

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WLWV Board Room: you know, like tightly defined rule. But we still are finding ways outside of pe to get our middle middle schoolers moving and active, and um and i'm wondering if

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WLWV Board Room: you know if if that's a clarification that needs to be made to the administrative rule. Or if that's something from a lobbying perspective that perhaps the School Board Association needs to look at, because if it's placing the undue burden on an already tight schedule, and we're providing these opportunities for recess and activity and um, and interacting with each other, I mean, I think there's a lot for us to still be proud of. So i'm really glad that you pointed that out. Um and

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WLWV Board Room: again, I mean, I think all of these reasons just point to how this is a really tough thing to schedule um, and it's kind of like an unfunded mandate. But it's, you know It's a um wellness mandate. So um thanks for making that clarification for us.

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WLWV Board Room: Okay,

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WLWV Board Room: So um, what like with the plan that was submitted. What is the plan like? What options for courses, or what what we've looked at? Um, We we're doing three things right Now, First of all, we can look at our schedule and look at. Can we

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WLWV Board Room: tinker with minutes? We can look at how we offer, or a language? Because literally that's the piece that makes our district different from many others, and I will say that for the two thousand and twenty, two thousand and twenty one school year this was the

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WLWV Board Room: like quick one of the largest areas of non compliance. So we're all kind of in this, together with solving it. But for Wesleyn Wilson Bill, that would be one way to look at it the third way there is work going on to say, Could we look at what uh director? Why, it was suggesting a

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WLWV Board Room: menu of How will you ensure that children have built into their middle school day this physical activity, without just creating it all and putting it into a class period. So it's a combination of of those three things that that we are looking at, and our district is part of a consortium with

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WLWV Board Room: some who um

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WLWV Board Room: spend a lot of time, you know, in the in the State, working with physical activity and physical education. So it's kind of three prong at this point,

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WLWV Board Room: and at a state level, it is being looked at it as well through coast and Osba. They know that this has been a struggle particularly for middle schools, because you're in schedules, whereas a primary school you have kind of all day to be flexible with a group of students, and you can find those times. But

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WLWV Board Room: once you start secondary school, you're in these courses. And so there is the consortium that Dr. Soy and has been a part of has spoken with um State leaders in um

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WLWV Board Room: policy analysts at both Cos and Osba. So um. Her leadership in that work with the consortium has been noted across the State, and I think they're kind of looking to see what we come up with. Other folks might be um

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WLWV Board Room: using that as a template as well. So

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WLWV Board Room: lastly, we learned a lot about this um through coming back to school after Covid, because we knew that just to keep our circulating, we started this. Everybody needs to get up and go outside,

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WLWV Board Room: you know, in in middle school we were doing that, and a lot of those habits have stuck, because, of course,

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WLWV Board Room: students like it, and it's healthy, and those are some of the kinds of things we're hoping to do.

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WLWV Board Room: I I think you need the board to take action and approve this.

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WLWV Board Room: No, this is a report. It's just um. This is log that I saw. It takes action on the the agenda. So I thought maybe we needed to to make a motion. I apologize. That. Okay, Very good. No, thank you so much.

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WLWV Board Room: It does get reported to the state that we had on the agenda, and that you received the report. So that gets sent to the State.

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WLWV Board Room: Okay, now, we'll move on to uh Dr. Ludwig and the proposed update to inter district transfers quick question. Did we have no communications? I figured you you probably had your Thank you.

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WLWV Board Room: Okay, Thank you. You have a memo from me that describes um a recommendation coming forward from staff regarding um. Our inter district transfers. If you recall in January or February as a board. You um made a declaration decision. Um around inter-district transfers. Um, Who Who would be approved to come in and out of the district of non resident students, and that's been on our website. We've been following

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WLWV Board Room: both the policy as well as the approval parameters that you made as a board. Um, and you can see in the memo I put that in italics and blue what the current um approval is that we've been um using as our guidance

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WLWV Board Room: um as a board. You do have the authority to revisit that policy as well as

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WLWV Board Room: uh those decisions that you made and adjusted at any time during the year, and so Staff is coming to you with a recommendation that we take a look at just one section of the interdistrict transfers. Um, and that is the Um. Section, one V, which is about

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WLWV Board Room: families coming, requesting to come to our district that live outside our district, and it would be new families. So. In other words, they don't already have students in the district

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WLWV Board Room: that have been coming here, or siblings, and this would not be families who qualify for um Senate Bill, seven hundred and nine, which is the hardship. So these would be families who would need to be released from the district in which they reside and get approval from the district in which they wish to come, which would be our district.

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WLWV Board Room: Um, and we're asking that we do open uh for families depending on space availability in our classes or courses or schools, and our capacity,

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WLWV Board Room: and for a couple of reasons, one we do have some families who do call us with some fairly compelling requests and reasons that they feel um their children would do better either where we're located, or size, or some of the programs or conditions that our district offers. That's um.

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WLWV Board Room: And then also, if we open, that does mean that those seeking employment in our district would have the opportunity to bring their children. And we did receive feedback last year from some staff who did need to um

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WLWV Board Room: um terminate their employment and um, and work in the district where they live, so they're

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WLWV Board Room: their children could be on the same schedule as them that may have stayed with us if they've been able to bring their children. And then also, when people have been applying for some jobs in our district, they've asked, could I bring my child um to the district. It'd be easier in terms of work, and we've had to say no. And as we know, during this labor shortage market, and we do have unfilled positions. Anytime we can reduce the barrier.

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WLWV Board Room: His incredible would be incredibly helpful for those seeking employment as well as for us. Um looking to hire

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WLWV Board Room: um. So those are a couple of reasons that we feel are pretty compelling.

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WLWV Board Room: We also want to just really make sure that if we do something like this, that we're pretty similar in terms of alignment with what other districts are doing, and in researching other school districts and classrooms County, all of them, except us, and candy are open for inter district transfers to new families, and have been accepting those requests.

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WLWV Board Room: Um! I did do a courtesy. Call to the Superintendent of candy, and let him know that i'd be bringing forward this memo in case he also then wanted to revisit it with his board um, and just out of um transparency, and letting him know that we would be another district moving in that direction.

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WLWV Board Room: We also called other districts close to us, and you can see the list there. They all were open as well,

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WLWV Board Room: so we're not asking to do anything that's

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WLWV Board Room: any different than what almost all the districts in our county are already doing for those neighboring districts that are listed in the memo. We do believe it's important to be good neighbors, and to be mindful of what does happen when a transfer request goes through in terms of enrollment

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WLWV Board Room: That, said, no student could come to our district unless their resident district agreed to release them. So there is that kind of kind of fail, safe um ability that a district has

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WLWV Board Room: during open enrollment, and that legislation districts were not allowed to say no, but that legislation is over. It's sunset. It's gone, and school districts are back to the way. Inner district transfers used to happen, which is, if you get permission to leave, and a district says they have room, then you can go back and forth between school districts, so there's no worry or concern about recruitment or the floodgates opening, because any district is allowed

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WLWV Board Room: to say no to releasing students.

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WLWV Board Room: Um. Some of the other conditions that being open, we would only open for K. Eight at this time, because we do know that our high schools, until riverside opens are operating in some pretty uh tight conditions in terms of class sizes and courses and space availability.

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WLWV Board Room: Uh, we would keep trillion. Lowry and Rosemont still closed because of the dual language programs. There were just watching um some of the space and capacity there

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WLWV Board Room: there would be some expectations, and these are very similar to other school districts that are open around attendance and um some behaviors and those kinds of things.

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WLWV Board Room: And then, once the family is granted, Inter district um transfer acceptance. Um What is generally um The the the general practice is that that's approved, and through graduation. So every year they don't have to keep wondering and worrying, and hoping that they'll get approved every year to year. Once they're approved, they're in through graduation.

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WLWV Board Room: And then, lastly, we do not provide, and no district has to provide transportation. So we don't need to send a bus out to Beaverton or over to can be, or wherever um. Now, if families can bring their children into the district to a bus stop that already exists here.

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WLWV Board Room: They're welcome to get on the bus one of our buses and then get to their school. Um! But we are not obligated um in statute or otherwise, to provide transportation.

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WLWV Board Room: So for those reasons, and under those conditions, Staff is coming to you, saying we would like the Board to reconsider those conditions for inter-district transfer. And ask that you open

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WLWV Board Room: for those places where there's space availability and capacity. We don't anticipate a large number of requests It's October. The school year has already started. Families are pretty settled, but should we get some um calls during the year or mid year that we feel um,

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WLWV Board Room: we would be able, would like to be able to need a family's needs and have them attend here. We would like to be able to say yes um as well as for um, perhaps future employment of of somebody who'd like to apply to

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WLWV Board Room: our district. So

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WLWV Board Room: there is a sample board motion below, but you can, of course, ask questions and adjust it if you, if you feel

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WLWV Board Room: I just said a couple of questions. Um, one. Do we have any pending requests currently is my first question, and then my second one is I'm. Assuming that when they apply

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WLWV Board Room: as long as the student meets all of these things. Then they're allowed to as long as you know It's K. Through eight um. The other district has released them.

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WLWV Board Room: Um, they're going to an open school. Then it will just be granted There isn't an app, necessarily an application process. It's more just filling out a form and making sure

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WLWV Board Room: um Currently we we didn't keep a list of all the people who call because everybody who called and asked. We just said, i'm sorry we're closed.

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WLWV Board Room: So unless they call back um, or they asked us to keep their name and number on file. We we don't have a wait list right now, or anything that we generated, and I guess just one follow up question. Will this be something that we advertise, or something that's

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WLWV Board Room: promoted out there so that people know, or is it just

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WLWV Board Room: a decision and kind of if someone call the next time someone calls and is interested. Yes, we have changed our policy. I'm just curious how, if the policy is going to be communicated properly. Yeah. So how I think something does need to be said, because there may be people who here that someone got in, and they had called

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WLWV Board Room: back in August and didn't, and would wonder why they were told. No, and somebody else was told. Yes, so I think because you, if you are going to agree to this, and there's a change in practice. We do need to have some type of a communication. It'll be on our website.

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WLWV Board Room: Um! We could put something out just generally, to our families. Say the board has changed their mind.

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WLWV Board Room: We are going to now be open and just stating that a a different course of action is taking place, because there are people who watch, and they hear stories from each other, and we don't want there to be a perception that there was any discriminatory response by the district or

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WLWV Board Room: um that one family was treated differently than another, that actually we changed the decision on such and such date.

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WLWV Board Room: All right. I think it's. We can probably get a motion, and it's

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it's it's extensive. It's so detailed. So maybe read. It.

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WLWV Board Room: Hmm. Well moved

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WLWV Board Room: that we're open for inner district transfers for the remainder of the two thousand and twenty-two, two thousand and twenty-three school year, under the condition that we only open for K. Through eight schools exceptions given to Lowry, Trillion or Rosemont,

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WLWV Board Room: and open only in grade levels and schools where there is space, availability, and capacity, and apply the recommendation or the recommended conditions outlined in the memo regarding attendance, behavior, and transportation.

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WLWV Board Room: All right director. Why, it was a second. Is there any further discussion?

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WLWV Board Room: All right. We call vote Kirsten Wyatt, Christie Thompson, I Chelsea King. Alright. Both Taylor Kelly Sloop Bye,

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WLWV Board Room: alright. Very good. Thank you so much,

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WLWV Board Room: and we will move to Dr. Hughes from the business office with our financial report.

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WLWV Board Room: Good evening Uh The business office have three items that we would like to present it to you tonight.

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WLWV Board Room: The first items is the um financial summaries up the Westlands and views conditions for the fiscal year, twenty-two, twenty-three The second items in a general fund uh financial report as of

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WLWV Board Room: and the last items the the that's this thing which budget a world from the

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WLWV Board Room: um in front of you. Here is the financial summary for the Westland Wilsonville School District fiscal year, twenty, two, twenty, three,

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WLWV Board Room: um.

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WLWV Board Room: The total and budget for ours constituent This year is three hundred and forty-nine, forty-six million. This comp price by four different fund the first one it a general fund general fund have a portion of thirty-eight percent.

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WLWV Board Room: The second font is the special revenue

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WLWV Board Room: just for so revenue have nine percent

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WLWV Board Room: or twenty-nine point nine million.

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WLWV Board Room: That service fund have a total of thirty-nine. Point, four million or eleven percent out of the to phone budget. And at last it a capital project have a hundred forty-seven point. Two million

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WLWV Board Room: um next one, please.

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WLWV Board Room: Today we will focus um on the financial uh summary for the special um for the fun on the turn around one only.

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WLWV Board Room: This report lay out in the uh weight of the income assignment for you. The income, Simon, is, Show the revenue that um anticipate to come to the rich. They come here, and then the second um

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WLWV Board Room: cattle lorries, the expenditure that show all of the expenditure that will uh require for the district to spend in order to run the business for this year.

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WLWV Board Room: That's a

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WLWV Board Room: the estimate revenue that the Budget office, how, when we put a butcher together for this current year.

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WLWV Board Room: The expenditure we estimate to have one hundred and twenty, eight point eight million.

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WLWV Board Room: So when you look at this uh budget model, the total revenue, minus the total expenditure, Gibra, the net income up a deficits of twelve point five million.

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WLWV Board Room: But because we have the estimate ending fund balance from fiscal year twenty, one, twenty-two, carry forward into this year in the amount of sixteen point seven million when we build a butcher together,

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WLWV Board Room: that give us the estimate and in fund balance for this current year of four point one million. And remember, when we view the butcher to get that did. But we put together in early February, and the Budget Committee approved it in May,

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WLWV Board Room: and then, on June sixth

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WLWV Board Room: the business. The office came to the board and reported that the estimate in from balance for fiscal year two thousand one hundred and twenty-two

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WLWV Board Room: um

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WLWV Board Room: increase by four point one million, due to to a factor at that time. The first factor is, we have a little bit more in the stay school from one point eight million, and then another factor is, we have the per rate it dropped because we went out for the second pension born

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WLWV Board Room: um in the amount of two point, two million. So the estimate and in fund balance for the fiscal year, two thousand one hundred and twenty-two. When I reported to the board on tune six was twenty point nine million.

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WLWV Board Room: Excuse me

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WLWV Board Room: so for the first Fourth. It's July, August, September. We did not met any a justice in the budget. Therefore our work in budget say the same at the adopted part chat uh when double adopted uh doctors in tune

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WLWV Board Room: as up now under the revenue,

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WLWV Board Room: however, under the expenditure

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WLWV Board Room: Um, we estimate to have one hundred and thirty, one point five million,

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WLWV Board Room: and that number has increase um slightly. Um over two million.

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WLWV Board Room: It due to um. We acted five point six f the on our payroll,

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WLWV Board Room: and uh we uh with five point six. F The um is cost about four hundred seventy-six thousand, and then around three hundred thousand. On top of that for the benefits actual share with the salary.

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WLWV Board Room: Uh, in addition, we have um other costs that we've been posting for the to the future uh such as the High School, and so of study book that book, the Middle School, Macbook

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WLWV Board Room: um The Um Library for the New High School and river site and uh replace several and quite a lot on Photocopy Mission at the building and school level. Uh, also an out of five hundred and forty

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WLWV Board Room: uh five hundred, seventy, four thousand for the curriculum online software.

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WLWV Board Room: Because this expenditure is

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WLWV Board Room: this kind of uh, this kind of requirement is important to have it happen this year. We cannot keep pushing further anymore.

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So if we just look at

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WLWV Board Room: the total revenue that we anticipate to bring in this year was a one hundred and sixteen point five million,

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WLWV Board Room: and the total, as they met expenditure

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WLWV Board Room: uh one hundred and thirty, one point five million. That gave us the deficit of fifteen million. So again, this is not a sustainable butchat model,

401
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WLWV Board Room: but we have the Kerry and in Punbar Malon, from twenty one, twenty-two, carry into this year in the amount of thirty point six million,

402
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WLWV Board Room: and

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WLWV Board Room: in here

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WLWV Board Room: the thirty, four, six million, eight, nine point seven million higher than the number that I share with you in June.

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WLWV Board Room: So

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this due to the three main factor

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WLWV Board Room: uh, next next one, please.

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WLWV Board Room: So these are the three main factor.

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WLWV Board Room: The first one is on August fifteen. The business office received the additional not three point one million from Ode for the adjusted payment for I'll stay school fund in fiscal year twenty twenty-one,

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WLWV Board Room: and for our highest cost disability.

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WLWV Board Room: So they see how it works. Um. With ode

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WLWV Board Room: in fiscal year two thousand and twenty-one. We provide them with the estimate number, and when ode view um, they have a formula to distribute the money um through safe and in a spacecone fund to school retreat.

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WLWV Board Room: It's based on many data element, such as um atm with, say, uh average daily membership average daily membership weighted and local revenue shut at the um permanent loc on um permanent property tax.

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WLWV Board Room: So because of that

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WLWV Board Room: that following year, when Ode received the actual revenue and the actual ad in from one hundred and Ninety-seven School, Literate, and Oregon. They went back and recalculated their formula, and then at that time with the on i'll get fifteen of twenty-two twenty-three they'd be able to determine

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WLWV Board Room: how much money, either day, or the school district, or the school district, or or the so. In our case. Um, we have the additional of one hundred and forty-five for our space group one and one voice it for our high school. Uh for high cost stability.

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WLWV Board Room: The second uh factor is the allocation expenditure from general fund to um

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WLWV Board Room: great morning.

419
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WLWV Board Room: So

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WLWV Board Room: so in the past this money right here, two point five we would carry forward to the next year and spend it in the twenty-two twenty-three,

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WLWV Board Room: but because to make it easier to reconcile with the fiscal year, because our fiscal year start June life and then June twelve years it met more, saying for us to held a grand life match with our fiscal year.

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WLWV Board Room: If we have this money, carry forward to the next year, then to my first we get the same money for fifteen months, so every year we have three month. Carry forward, keep, accumulate that

423
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WLWV Board Room: so therefore um the business office working with the great administrator to come to the agreement that let's have it narrowed out to twelve months,

424
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WLWV Board Room: and

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WLWV Board Room: what the twelve month. Um!

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WLWV Board Room: But during the month of July and August we worked in to identify the qualify expenditure that belong to general fund that we could shift to the grain and free up money from general fund. That result in two point. Five million

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WLWV Board Room: back to number two is the saving on the subject to staff and insurance. So, as you know, in fiscal year, two thousand and twenty-one, the Detroit had a very hard time in the sub that

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WLWV Board Room: um in the additional saving to this, because

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WLWV Board Room: twenty, one, twenty, two, the district higher, seventeen

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WLWV Board Room: perman, and so

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WLWV Board Room: to uh put out to school. So every school and have one permanent soft pen. High School, and how to? Because of that it's saved up a lot of money in some for us, and the benefits that actually what the salary that we pay for. So

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WLWV Board Room: um In addition, we also save money on the um liability insurance, like on the property vehicle. Um manico dental

433
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WLWV Board Room: uh another four million, so that three point one million from ode,

434
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WLWV Board Room: two point five million fromgrained ship expenditure to Grant and four million. That's safe on su and uh insurance. Give us nine point seven million

435
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WLWV Board Room: that it would. You go back to the first one?

436
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WLWV Board Room: So with this one uh it

437
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WLWV Board Room: at up. Now, when we grab up the last quarter of fiscal year, two thousand one hundred and twenty two,

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WLWV Board Room: the business office a projected to how to end in one bal, and for fiscal year two thousand one hundred and twenty-two India amount of thirty point, six million. So when we hit

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WLWV Board Room: this and in fun, Balin combined us with the anticipate revenue that we hope to bring in this year minus of the expenditure. Give us the estimate end in Pond Island for this year, at fifteen point three million.

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WLWV Board Room: So

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WLWV Board Room: uh poly Rocho working on our twenty-two audit right now, and hope to complete it by december.

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WLWV Board Room: In addition to that, we also have a several vacancy position that we haven't feel so when we feel the fte and the completion of the audit, the fifteen point three million might change.

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So now, um! I will stop here for question.

444
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WLWV Board Room: I have a question Uh Eric. Thank you for that report. By the way,

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WLWV Board Room: um in regards to the

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WLWV Board Room: the funds that carry over from the Uh

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WLWV Board Room: the Ssf Fund,

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WLWV Board Room: which is earmarked from my understanding a student with disabilities when you roll those funds into a general fund does that money still state earmarked for students with disabilities, so that if for some reason say like um

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WLWV Board Room: um, and during the Covid time period students with disabilities for

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WLWV Board Room: kind of having a little tougher time, I guess we'd say from we heard from some of those families. Now, does that two point six million or two point million, two point something million to change. Stay so that we're able to serve that demographic of people

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WLWV Board Room: with a higher budget and maybe better technology or better resources, or better, whatever to get, whether it be employees or whether it be an online experience or transportation services or support for the families. Does that money stay? Get earmarked for that sector of people?

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WLWV Board Room: Yes. So that's a correct Yeah. So the guide. Do you want me to answer them go ahead. Yeah, um. The guidelines of the grant are always They're very strict. We have to follow those. So when the grant says, for example, title four, and it gives the parameters. We can only spend it on what

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WLWV Board Room: it requires us to, or Ida, or the Si a student investment account or measure ninety-eight, which is high school success. So we have to spend according to what that criteria is

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WLWV Board Room: the reality. Is there's many things we could spend on that qualify for the grant, and we already have to limit it. So when we shifted this to what could we spend in twelve months instead of fifteen, it allowed us to move some things we were spending out of the general budget that already qualified for the grant.

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WLWV Board Room: But the grant is so, you know, is small. So when we had some room we just said, Okay, there's two other teachers that actually could qualify to be paid for that, Grant. Let's move them into the grant

456
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WLWV Board Room: or um. This kind of service that we're providing is qualifies for the grant. But we were paying for it out of the general budget because we thought we didn't have enough money in the grant to pay for it. But now we do so. Let's shift it in there,

457
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WLWV Board Room: so we still have to keep incredibly tight to what qualifies to be paid for out of that grant, and that's where we make sure that students who need that service are the ones who get it.

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WLWV Board Room: So um for the um education for student with disability. We record that under the account court, and we have special accounts to post that um in the prior year

459
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WLWV Board Room: we have special fund for that with the two hundred and ninety-one fund in special revenue and for Dick chat to audit recommend us to move that to general fund because high costs, disability current is part of the stay school fund

460
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WLWV Board Room: and the intention of this high school disability. Grant is to upset the gender on fund expenditure for education of student with disability. So it's very important um to have this money

461
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WLWV Board Room: go back to this program, because

462
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WLWV Board Room: every year the business office working with student services to support the report to already capture on actual expenditure that we spend on this student. So if we spend less,

463
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WLWV Board Room: wanted to make a comment. Um,

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WLWV Board Room: I feel like tonight's presentation showed us why Government finance is not for the fan of heart. Because um! What you've illustrated is um! It really reminds me of of over the summer what we went through, and we were talking about audit, and how, when we have an auditor, they really need to understand school finance, they need to understand calendaring and the fact that we can have these adjustments because of staffing, and because of grants I mean

465
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WLWV Board Room: it's incredibly complex. And so i'm really glad that you are able to walk us through this um, And I think you know, for for folks who pay attention to um our finances, It's just a reminder of how much changes just in the nature of of how funds are received, and how we staff up and staff down. Um! So thank you for just again providing that great clarity Um and i'm just really glad to hear that we're also back on an audit schedule of auditors to understand school financing timelines.

466
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WLWV Board Room: So um thank you for today's presentation.

467
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WLWV Board Room: Any auto question for me.

468
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WLWV Board Room: I'm seeing any.

469
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Okay?

470
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WLWV Board Room: Okay. So the last one I have is um the distinguished What? Your presentation a world? And again, this is uh the first year in a roles that we see this um distinguished a world from the Gfa uh this year they met a little video for us. It's about uh less than two minutes, so I would like us to play it.

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WLWV Board Room: Just one detect a quick opportunity to thank you, my staff. They working very hard during the Budget Station, and also thank you. The Budget Committee for the volunteer time and um a lot of thought phone feedback for us.

472
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WLWV Board Room: I just offer a quick congratulations. Did you say it was here for?

473
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WLWV Board Room: Yeah, yeah, I'm: year for for winning this award? Oh, third year. So just congratulations. And the other thing I wanted to say, too. Is that the reason I didn't have any questions is because you did such a great job, and a thorough job in your memo of explaining everything that even myself, who tends to feel as though i'm very budget challenge, was able to read through it and understand everything. So just thank you for taking the time to make it so. Um

474
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WLWV Board Room: simple and easy to follow for those of us who don't swim in the world of budget so great job.

475
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WLWV Board Room: All right. Very good. Thank you for that report, and I do believe that the only other thing we need to recognize is that um we cancelled the October work session and moved our regular board meeting to our typical work session time in November. Um. And

476
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WLWV Board Room: uh, Miss Douglas, I do believe You'll be working with us to find the dates for us to visit our schools, And so the cancellation of that work session is really to free up some of our time for those uh school work visits,

477
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WLWV Board Room: and it looks like Dr. Ludwig has something to say. I was just going to give that reminder, and we're just really excited for these next few months for you to be in schools.

478
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WLWV Board Room: So looking forward to those visits,

479
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WLWV Board Room: Okay, And if there is nothing else from any board members. Then the meeting is closed,