WEBVTT 1 00:00:06.870 --> 00:00:07.410 WLWV Board Room: Not being. 2 00:00:12.929 --> 00:00:14.700 WLWV Board Room: courteous and I like to do that sometimes. 3 00:00:15.929 --> 00:00:31.590 WLWV Board Room: Okay, I am opening that meeting with the directors, Mr inglis be peaceful role became President kelly's Lou gehrig's that's Taylor here, thank you tapped in here okay testing lab here okay. 4 00:00:32.700 --> 00:00:39.930 WLWV Board Room: Great thanks everybody for being here on today will, the first thing we'll do is the consent agenda and then we'll move on to the. 5 00:00:40.470 --> 00:00:52.230 WLWV Board Room: Audit Report, which is on the business office but prior to even doing the consent agenda, I just have this thing about people, knowing who's sitting at the table so maybe we could just go around and do a brief introduction before we do our first agenda item. 6 00:00:54.990 --> 00:00:58.200 WLWV Board Room: We do our so they can wait for it and. 7 00:00:59.310 --> 00:01:06.720 WLWV Board Room: i'm Chelsea King and the Chair of the Board and the mom of three kids and our school district i've been on the board for seven years. 8 00:01:07.890 --> 00:01:11.640 WLWV Board Room: i'm telling, and this is my second year. 9 00:01:13.650 --> 00:01:22.050 WLWV Board Room: will stay stated board director been on the board going into my second year 18 year Wesley resident two kids here initiative. 10 00:01:23.670 --> 00:01:34.290 WLWV Board Room: And christy Thompson entering my fourth year on the board i'm the vice chair and I have two kids that graduated from high school as an exchange student mouth themselves to. 11 00:01:35.910 --> 00:01:45.360 WLWV Board Room: be high and here's my of my second year on the board, and she she doesn't want to go to school, to be. 12 00:01:49.230 --> 00:01:58.860 WLWV Board Room: A lawyer, a senior manager at all around the company and the manager on what it for the Muslim Muslim school district for the 2021. 13 00:02:00.240 --> 00:02:09.810 WLWV Board Room: And rajon rondo that holly walker's little over three years ago and I senior associate there, it was in charge of the auditor wasn't it wasn't whistleblowers. 14 00:02:11.040 --> 00:02:17.490 WLWV Board Room: And suddenly heels I served as a financial officer for the digital i'm going through my name. 15 00:02:18.810 --> 00:02:28.200 WLWV Board Room: Great Thank you everybody, and so we can do our first agenda item which is the consent agenda entertaining emotion. 16 00:02:31.620 --> 00:02:34.680 WLWV Board Room: All move that we passed the consent agenda. 17 00:02:36.690 --> 00:02:40.470 WLWV Board Room: Good all right good representative from the second is that, as you pull the vote. 18 00:02:43.980 --> 00:02:43.980 WLWV Board Room: i'm. 19 00:02:45.000 --> 00:02:48.990 WLWV Board Room: On 50 times kitchen why i'm thinking. 20 00:02:50.310 --> 00:02:58.350 WLWV Board Room: Okay, very good with that we'll jump into the district audit report and Dr g's i'd like to just hand it over to you. 21 00:02:59.730 --> 00:03:00.780 WLWV Board Room: set the tone for. 22 00:03:01.830 --> 00:03:14.790 WLWV Board Room: thanksgiving so before we have Michael and share with you about his own artist, I would like to take a few seconds to walk through that formats, of the funding so statement view. 23 00:03:15.240 --> 00:03:29.040 WLWV Board Room: So in front of you, you will see a book 91 K, which is our plan your comprehensive planning summary for for for the fiscal year 2021 so in this. 24 00:03:30.120 --> 00:03:35.910 WLWV Board Room: way to turn over the full page basically the content table and you won't see this. 25 00:03:37.260 --> 00:03:44.190 WLWV Board Room: plan so full day bye bye bye section, the first section was introductory was a. 26 00:03:45.720 --> 00:03:54.870 WLWV Board Room: Introducing that introduction about wrestling school liquid that they under the nectar of traditional and then the organization. 27 00:03:56.460 --> 00:03:58.170 WLWV Board Room: About down for. 28 00:03:59.400 --> 00:04:10.470 WLWV Board Room: The walk in the organization and then the next episode, with a default name and phone and Nice in that section is of course the certification. 29 00:04:11.130 --> 00:04:22.170 WLWV Board Room: Gentlemen laughing and seven full time faculty and cell phones javelins so that a session one session I do is the main one was a defining subsection. 30 00:04:22.650 --> 00:04:32.640 WLWV Board Room: nasties in blues in that session we found management discussion analysis and then under that we can play some kind of statement. 31 00:04:32.940 --> 00:04:46.230 WLWV Board Room: So in this one, you can see the same an outlet for creation statement now are you depending on the balance sheet income statement, where you can see the ending balance in most of the funding that we have. 32 00:04:47.340 --> 00:05:03.330 WLWV Board Room: And then the data statistical section this section required by the Lord and savior revelation of Brisbane retail information as a contest for understanding that information from opening statement. 33 00:05:05.130 --> 00:05:18.000 WLWV Board Room: Chapter number four is an article and this one is when I rajon company that's our that's our finance or statement and five to 24 to 30 years 2021. 34 00:05:18.810 --> 00:05:41.640 WLWV Board Room: hi Roger company conduct an audit in accordance with our audit auditing Center general established in the United States of America and government auditing Center is so vital comptroller General of the United States and our last section is is open, is the training section because. 35 00:05:42.690 --> 00:05:52.350 WLWV Board Room: That little received funding from Federal and State so with that we have a section alone for combined want. 36 00:05:53.430 --> 00:06:08.880 WLWV Board Room: so badly to base it for mass how to read the findings so comprehensive info for Western triggers for leakage what that I will turn it over to brad and my goal, so they can be saying the result of the audience feature. 37 00:06:10.200 --> 00:06:10.740 WLWV Board Room: Okay. 38 00:06:11.880 --> 00:06:18.810 WLWV Board Room: What we usually do at a board visitation is to go through the communication to the governing body so that's the fire page letter from. 39 00:06:19.230 --> 00:06:31.320 WLWV Board Room: The Board manner manner summarizes the whole engagement, the purpose, the results and also explains the parameters of everything that's going on for the for the entire audit year. 40 00:06:35.820 --> 00:06:36.630 WLWV Board Room: If you. 41 00:06:37.710 --> 00:06:39.210 WLWV Board Room: live to the PowerPoint. 42 00:06:44.280 --> 00:06:45.240 WLWV Board Room: PowerPoint together. 43 00:06:46.260 --> 00:06:48.930 WLWV Board Room: However, the areas that will that will talk about. 44 00:06:55.980 --> 00:07:09.000 WLWV Board Room: just wanted to point out the the engagement partner on the engagement that Mister Rogers who couldn't be here tonight actually travel traveling out of the country so low I see what a pity percival often presented as well. 45 00:07:11.100 --> 00:07:22.260 WLWV Board Room: So that PowerPoint that we put together will show enough now these if you follow K through five on your communication people people seem. 46 00:07:31.020 --> 00:07:33.870 WLWV Board Room: To the next one yeah you can go to the next step that's. 47 00:07:36.810 --> 00:07:39.630 WLWV Board Room: The purpose of the audit that's right on the front page page one of. 48 00:07:40.830 --> 00:07:51.870 WLWV Board Room: The order is basically a three in one kind of deal we do a financial audit that is based on generally accepted accounting principles and generally accepted auditing standards in our profession. 49 00:07:52.320 --> 00:08:08.520 WLWV Board Room: In addition to doing the financial audit, we also do an audit based on Oregon municipal audit and the related administrative rules so as a municipal entity, there are extra testing more compliance testing and then financial but. 50 00:08:09.600 --> 00:08:16.320 WLWV Board Room: A number of areas that need to be looked at that wouldn't necessarily be looked at, if we were just doing a financial audit of the numbers. 51 00:08:16.890 --> 00:08:25.260 WLWV Board Room: And then the third lines federal state or other agency rules or regulations related to expenditures of federal awards basically that you get federal money. 52 00:08:26.430 --> 00:08:32.340 WLWV Board Room: It adds up on a list called a schedule of expenditures of federal awards and basically. 53 00:08:32.970 --> 00:08:37.950 WLWV Board Room: They don't actually go by how much money you receive it's how much money you spend in the fiscal year. 54 00:08:38.220 --> 00:08:49.440 WLWV Board Room: And the listing of expenditures from all those different brands get summed up and if it's over $750,000 in total, you have to have what's called a single or it's and it's just it's basically. 55 00:08:50.190 --> 00:08:58.260 WLWV Board Room: A federal and an audit of those federal funds with rules that were generated by the Federal agencies coming together and saying, these are the things to punch. 56 00:08:59.400 --> 00:09:04.920 WLWV Board Room: And because any federal agency is going to want their funds audited orders we're. 57 00:09:05.730 --> 00:09:14.490 WLWV Board Room: Basically, taking too much time testing every little program and every month, you get a $20 million of federal funds from 25 different places, your order can't see what we can. 58 00:09:15.150 --> 00:09:27.300 WLWV Board Room: test every single dollar of that so they all go on one list there's bigger programs or smaller programs anything over $750,000 individually gets tested least once every three years. 59 00:09:27.900 --> 00:09:37.560 WLWV Board Room: anything new gets tested if it's the first year you're spending that sighs money anything considered high risk by the government, not by us, or by you, or by the agency's giving the money. 60 00:09:37.920 --> 00:09:44.280 WLWV Board Room: Those would be high risk, and so in any given year do test some programs, and you don't test some programs because. 61 00:09:44.700 --> 00:09:55.950 WLWV Board Room: You kind of do a rotation, but you focus on getting a significant level of dollar coverage total and that's so it's called a single audit and let me do one order of all the federal funds. 62 00:09:56.730 --> 00:10:06.090 WLWV Board Room: will be been here, so we had that audit as well, because your district spent much, much more than $750,000 in the year of the federal funds. 63 00:10:07.290 --> 00:10:09.660 WLWV Board Room: So that's kind of the purpose of the audience. 64 00:10:11.730 --> 00:10:12.510 WLWV Board Room: And then. 65 00:10:14.130 --> 00:10:17.850 WLWV Board Room: Yes, so we go to our responsibility under. 66 00:10:21.900 --> 00:10:22.770 WLWV Board Room: yeah we're still. 67 00:10:24.630 --> 00:10:29.160 WLWV Board Room: So we're Our responsibility is to express an opinion. 68 00:10:30.120 --> 00:10:38.550 WLWV Board Room: and on those three different audit areas, and you can see them in in the actual financial statements, if you have those with you the opinion letter. 69 00:10:38.880 --> 00:10:46.800 WLWV Board Room: For the financial statements is at the beginning of the financial section is just page one after we get through some of the Roman numeral pages. 70 00:10:50.250 --> 00:10:51.180 WLWV Board Room: And that's the. 71 00:10:59.160 --> 00:11:01.710 WLWV Board Room: That is the order report that basically says. 72 00:11:03.240 --> 00:11:20.670 WLWV Board Room: On the top of the page to we're giving you essentially a clean opinion it's whatever we found the basic financial statements with virgin about prevent present fairly can all material respects the respective financial position of the violence of the districts and. 73 00:11:21.900 --> 00:11:38.400 WLWV Board Room: Changes in in accordance with accounting principles generally accepted United States of America so that's that's a clean opinion from our profession on the financial audits and that's at the front of the financial statements incredible your basis by an interesting the second. 74 00:11:40.110 --> 00:11:50.670 WLWV Board Room: Section if you go towards the back, page 83 that's where we push the report about the state minimum standards. 75 00:11:53.310 --> 00:12:04.350 WLWV Board Room: And again, the found no exceptions or issues requiring comment in our audit of the the budget law in the state minimum standards and there's about. 76 00:12:05.220 --> 00:12:19.440 WLWV Board Room: 11 or 12 total different items, but the ones that are applicable to the client that we're reporting on getting listed in bullet point there, so those are the areas we looked at related to the Oregon municipal law that applied to the district. 77 00:12:22.320 --> 00:12:33.810 WLWV Board Room: And following that you'll see a back portions as brand compliance review that's referring to the federal the single audit of the federal funds and the page. 78 00:12:35.190 --> 00:12:36.570 WLWV Board Room: implied as. 79 00:12:38.550 --> 00:12:42.420 WLWV Board Room: that's the schedule of expenditures apparel boys that's the dollar amount. 80 00:12:43.470 --> 00:12:49.650 WLWV Board Room: By by grants that was spent by the district spent not received and. 81 00:12:51.720 --> 00:12:55.620 WLWV Board Room: Then, following that we have a couple of to cage. 82 00:12:57.120 --> 00:13:09.390 WLWV Board Room: single audit letters that we call them this, these are the audit letter signed by by Roy Rogers that we found no issues of non compliance and no question was regarding the. 83 00:13:10.440 --> 00:13:13.590 WLWV Board Room: testing of the federal award programs that were tested this year. 84 00:13:15.540 --> 00:13:21.960 WLWV Board Room: And there's a summary of that on page 90 it's like the last lesson at it actually does. 85 00:13:23.370 --> 00:13:37.110 WLWV Board Room: You know our financial statement opinion was unmodified we found no findings on the financial statements we found no findings on the federal awards testing we do list the programs that were tested the childhood imposter and the. 86 00:13:38.010 --> 00:13:42.720 WLWV Board Room: The S are kind of cool but secondary relief money for school where the money. 87 00:13:43.860 --> 00:13:44.760 WLWV Board Room: was tested. 88 00:13:46.530 --> 00:13:56.220 WLWV Board Room: The dollar threshold, the 750 just means any program that individually was over 750 or in a cluster that was over 750 is a type of a program which really just means big. 89 00:13:56.610 --> 00:14:04.920 WLWV Board Room: So even if they're not high risk the big ones get tested once every three years, for if it's their initial year like it was with the extra money. 90 00:14:07.050 --> 00:14:15.870 WLWV Board Room: On the last page, you can see section to Section three there were no findings this year section for were responsible for. 91 00:14:16.530 --> 00:14:24.000 WLWV Board Room: Following up on a finding in a previous audit report and obviously we went over this last year, but the previous Auditors for the 1920. 92 00:14:24.900 --> 00:14:38.700 WLWV Board Room: school year had a finding and the single audit area, and while we did not test that program the following year we did look into that one area and make sure that the finding did not occur, and it did not and we put that there and the status. 93 00:14:39.810 --> 00:14:46.620 WLWV Board Room: On there, so I think I sort of jumped on to the second page of the Board letter, where the results are and I went through. 94 00:14:48.030 --> 00:14:55.260 WLWV Board Room: Since I wanted to show you where all the letters word, where all the all the signatures from my boss were to say to digital HR so. 95 00:14:56.040 --> 00:15:01.740 WLWV Board Room: You can see the results, the order opinion letter that's where the financial statements, the minimum standards. 96 00:15:02.160 --> 00:15:10.980 WLWV Board Room: The federal awards and then at the bottom that says management, let her know separate management letter was issued, if you had had a finding in the financial statement audit that was. 97 00:15:11.490 --> 00:15:12.330 WLWV Board Room: More than just. 98 00:15:12.870 --> 00:15:21.390 WLWV Board Room: Something simple or one off or something or a systemic problem you would get a management letter that will go to the board, it would also go to the Secretary of State. 99 00:15:21.570 --> 00:15:28.350 WLWV Board Room: Or the board, without the pilot response you didn't have any of that so you do not do that is your that demon it can happen in any day. 100 00:15:29.910 --> 00:15:36.090 WLWV Board Room: But we made it a point to say no separate management that are this issue and it wasn't just some additional start hanging out there. 101 00:15:39.240 --> 00:15:40.020 WLWV Board Room: See. 102 00:15:42.900 --> 00:15:45.270 WLWV Board Room: It we go on to. 103 00:15:46.590 --> 00:15:48.510 WLWV Board Room: His significant other times. 104 00:15:51.780 --> 00:15:53.220 WLWV Board Room: The next area we have. 105 00:15:54.450 --> 00:15:58.380 WLWV Board Room: Medical response solution, so there weren't any new. 106 00:16:00.330 --> 00:16:08.130 WLWV Board Room: Financial pronouncements, have any material sense that changed the rules for this audit report as it relates to the prior one sometimes. 107 00:16:08.610 --> 00:16:12.630 WLWV Board Room: there's new standards that come into play, sometimes they come in, but they don't affect your district. 108 00:16:13.170 --> 00:16:19.950 WLWV Board Room: Sometimes they affect everyone was posted a lot of stuff was pushed off limitation dates were pushed off, so there was nothing new. 109 00:16:20.430 --> 00:16:30.540 WLWV Board Room: That was implemented the paragraph below talks about accounting estimates that just remind you that there are some numbers in the report that our estimates, some of them are asking that you make. 110 00:16:31.020 --> 00:16:38.160 WLWV Board Room: You know how long you think the building is going to last and hello, even though the standards that for some of them are estimates made by an outside party like. 111 00:16:38.490 --> 00:16:51.360 WLWV Board Room: When we get the person read pages that tell us what your Bush and a person that's an outside actually come up with that we make sure it's reported properly we're not responsible for that number we don't know how to calculate the actuaries. 112 00:16:52.650 --> 00:16:57.180 WLWV Board Room: Information that's what a little downside axillary to estimate those liabilities. 113 00:16:59.190 --> 00:16:59.460 and 114 00:17:03.180 --> 00:17:04.350 WLWV Board Room: The PowerPoint and there that's. 115 00:17:05.580 --> 00:17:22.230 WLWV Board Room: The results section on page two on the next one, I now know that we did yesterday, the estimates the disclosures a mutual consistent and clear, so we try to keep the footnotes same from year to year, except when standard changes or when you have something new. 116 00:17:25.980 --> 00:17:26.220 WLWV Board Room: and 117 00:17:27.750 --> 00:17:43.140 WLWV Board Room: On to page three we encounter difficulties in powder that the bombing the audit we encountered learn, I know, there was a previous attempts audit this year by a different firm we started in our audit team started in April and may have. 118 00:17:44.520 --> 00:17:50.820 WLWV Board Room: I was reviewing the entire Annual Report in July, so it was. 119 00:17:52.380 --> 00:17:59.040 WLWV Board Room: No difficulty moving forward from when when we took over, we didn't do everything from the beginning is about pick up. 120 00:18:00.990 --> 00:18:04.590 WLWV Board Room: The fresh or it from where you ended at 630 2020. 121 00:18:06.780 --> 00:18:10.320 WLWV Board Room: perverted integrated misstatements it just points out, there might be. 122 00:18:11.550 --> 00:18:27.240 WLWV Board Room: things we find in our lives that are very small in number and they could be corrected or they may not, you know if it's if it's immaterial and tiny and may not be worth changing all the numbers for tiny little correction. 123 00:18:29.460 --> 00:18:38.220 WLWV Board Room: disagreements with management on an accounting policy we didn't have anything like that so ended a lot of the standard language, we have to put in here. 124 00:18:39.330 --> 00:18:42.300 WLWV Board Room: The data management representation letter from. 125 00:18:43.320 --> 00:18:51.300 WLWV Board Room: Business office and management that said they shared everything with us or holding anything no consultations with other. 126 00:18:53.280 --> 00:18:59.550 WLWV Board Room: Independent accounts, we didn't we didn't have to go outside of our expertise or our firm to consult with anyone else. 127 00:19:01.260 --> 00:19:15.750 WLWV Board Room: See the next few sections it just talks about in the you know after the basic financial statements and the footnotes in the report, there are supplementary sections required supplementary information supplementary information and other information. 128 00:19:16.920 --> 00:19:25.080 WLWV Board Room: there's varying degrees of importance to that and, as far as what has to be in there and what's the district is choosing to put in there. 129 00:19:26.640 --> 00:19:37.380 WLWV Board Room: We take there's a these paragraphs talk about the level of responsibility, as far as what we audit and how much we didn't find those numbers to the other numbers. 130 00:19:38.010 --> 00:19:42.720 WLWV Board Room: you'll see in the required supplementary information there's a lot of information of uppers and we. 131 00:19:43.230 --> 00:19:51.330 WLWV Board Room: and other post employment benefits and all that information comes from the actuarial reports it doesn't come from us so there's a limit to what. 132 00:19:51.930 --> 00:20:01.710 WLWV Board Room: You know the responsibility we did responsibility for disclosing that making sure it's in there, but the actual recalculates that we don't come up with those numbers so it's that kind of information. 133 00:20:02.880 --> 00:20:10.110 WLWV Board Room: On page four to get into the other matters future accounting issues we share some of the new. 134 00:20:10.830 --> 00:20:14.940 WLWV Board Room: they're called gasps governmental Accounting Standards Board basically we're all. 135 00:20:15.210 --> 00:20:26.100 WLWV Board Room: beholden to the financial Accounting Standards Board in this country but governmental entities are responsible for the gas be interpretation of all those rules and any additional gardens, the gas he wants to implement. 136 00:20:26.580 --> 00:20:33.660 WLWV Board Room: As I said, they they come back every year I think people in the Community at the national level of the status of each come up with. 137 00:20:34.320 --> 00:20:45.060 WLWV Board Room: It it's just moving things around and then it wasn't the pandemic, a lot of stuff that pushed back so there's three coming up and you'll see the dates in there when they come up, they may or may not apply. 138 00:20:45.630 --> 00:20:55.620 WLWV Board Room: To the district, but we we let the business office know things are coming so that we have years of advance notice but, but we have to put something into the reports. 139 00:20:59.190 --> 00:21:02.730 WLWV Board Room: And then we get to the last section, where this is something that our firm does. 140 00:21:03.480 --> 00:21:11.400 WLWV Board Room: Not every firm does we call them best practices, we say not significant efficiencies because they're not findings, but as we go through. 141 00:21:11.760 --> 00:21:24.510 WLWV Board Room: The audit procedures, we do know things that may be of interest to board members and we make little suggestions, the top one is the perfect example fidelity insurance coverage as part of. 142 00:21:25.020 --> 00:21:39.780 WLWV Board Room: The Oregon minimum standards and the budget for the district obviously has to have insurance the district also has to have fidelity insurance to cover theft, not just regular a liability insurance that theft insurance. 143 00:21:40.830 --> 00:21:43.770 WLWV Board Room: Will almost never cover your entire cash balance. 144 00:21:44.970 --> 00:21:48.300 WLWV Board Room: Sometimes you know but you're you have. 145 00:21:48.900 --> 00:21:57.870 WLWV Board Room: limited number of employees should we take that much so it's a question of at the board level how we want to weigh that risk it's our responsibility to tell you that you might have. 146 00:21:58.230 --> 00:22:07.200 WLWV Board Room: $27 million in cash and only a million dollars theft insurance coverage obviously that's not going to cover it all, but if there's a discussion at the at the board and. 147 00:22:07.800 --> 00:22:16.110 WLWV Board Room: you're aware that that's progress we put that down theoretically, you would leave that on there every year because you're never gonna have $27 million of. 148 00:22:16.440 --> 00:22:27.120 WLWV Board Room: That insurance, but if we deal with a plan that has a board where the board members don't turn over as much as we can see in the board Minutes that this is discussed once a year, we can take the comment off. 149 00:22:27.390 --> 00:22:37.710 WLWV Board Room: So that it doesn't show up on very well with letter every year because really is for informational purposes, more than anything, is there a general recommended ratio of coverage to. 150 00:22:38.790 --> 00:22:48.330 WLWV Board Room: Exposure not by the firm, I mean it's more what you're willing to you know what your what your insurance carrier is going to charge, and also how you feel. 151 00:22:48.960 --> 00:22:56.220 WLWV Board Room: The responsibilities in your business officer diversified amongst enough people that it's less likely for somebody to take anything, and also how. 152 00:22:56.940 --> 00:23:04.260 WLWV Board Room: How limited is the number of people that could actually take something out, you may have you know people in the district might have 1000 words but. 153 00:23:05.370 --> 00:23:15.720 WLWV Board Room: Maybe two people are in a position to get to the Bank so so far, we are losing any set out and showing now profit and. 154 00:23:17.790 --> 00:23:22.830 WLWV Board Room: that's pretty much the highest i've seen advice, but i've reviewed, a number of all the teams that I. 155 00:23:23.430 --> 00:23:30.360 WLWV Board Room: Am the manager that looks over these level of reports metaphor, but as an annual conference upon mentioned before this just to go section. 156 00:23:30.870 --> 00:23:41.250 WLWV Board Room: By section, all that is one of the larger financial reports, and I do the ones the size and i've never seen a school district client, with more than a MAC fidelio shirts that's pretty much the top. 157 00:23:44.160 --> 00:23:53.100 WLWV Board Room: And that's the that's the communications with governing body so most of that is required by standards for us to tell you, but there's a lot of information there. 158 00:23:54.300 --> 00:24:00.510 WLWV Board Room: We only address number one without any insurance coverage to in the three booth and we'll get them. 159 00:24:01.650 --> 00:24:12.090 WLWV Board Room: The second one what we say segregation of duties, it refers to when we see through our analysis of the process when we're testing transactions. 160 00:24:12.660 --> 00:24:22.200 WLWV Board Room: If there's a diversification amongst enough employees of the custodial function, the processing function, the approval function, then, is doing all. 161 00:24:22.740 --> 00:24:27.450 WLWV Board Room: All the stuff in the area, now we list that there because, under our first. 162 00:24:27.810 --> 00:24:41.100 WLWV Board Room: pass through during the audit work, it appeared that the payroll clerks was creating employees and process in April it's not a deficiency, because you have a second person, you have a supervisor review of the payroll register, but we would. 163 00:24:42.150 --> 00:24:54.240 WLWV Board Room: You know when there's a when there's a segregation of duties issue, but then there's a compensating control in place we leave it on the letter to let you know that everything's fine for now, but we test that compensating control every year. 164 00:24:54.450 --> 00:25:00.690 WLWV Board Room: And if the control wasn't in place than the issue with standard the problem so it's up to. 165 00:25:01.140 --> 00:25:09.690 WLWV Board Room: The particular district, if you wanted to separate the two these more and the comment goes away completely or if you're comfortable with the way it is we we deal with some districts that. 166 00:25:10.470 --> 00:25:19.500 WLWV Board Room: They have 15 chores to do, and I only have three or four people in which is, can you know segregate enough, but they have enough supervision at different people involved in every task. 167 00:25:19.800 --> 00:25:25.050 WLWV Board Room: Where they're compensating controls are sufficient and we feel comfortable that they've minimize the breast. 168 00:25:26.340 --> 00:25:28.170 WLWV Board Room: So I did share with. 169 00:25:30.990 --> 00:25:34.680 WLWV Board Room: human resource practices aligned with a new and going. 170 00:25:35.940 --> 00:25:45.420 WLWV Board Room: out yeah, so I think what what it came down to would be then if they will look at actually created employee in the system and write a check. 171 00:25:46.800 --> 00:25:47.730 WLWV Board Room: out apparel. 172 00:25:49.170 --> 00:25:50.220 WLWV Board Room: don't know really. 173 00:25:52.020 --> 00:25:55.950 WLWV Board Room: Coming from the human resource, so what we do is. 174 00:25:57.120 --> 00:26:08.370 WLWV Board Room: When human resource to the hiring and then set up the new High path and that path gets shipped to the office and payroll benefits specialist will. 175 00:26:10.140 --> 00:26:20.880 WLWV Board Room: enter the invoice information into the system for deduction pain, although we allocate it at the time. 176 00:26:21.510 --> 00:26:40.740 WLWV Board Room: They say the payroll but have a special let's go into this one location or department location and get specialists will responsible been wanting to see the whole thing, but when a person thing is what then we have another special item as possible, so we have for. 177 00:26:41.910 --> 00:26:44.550 WLWV Board Room: payroll benefits area and we are. 178 00:26:45.630 --> 00:26:46.620 WLWV Board Room: So fascinating. 179 00:26:47.670 --> 00:27:02.160 WLWV Board Room: internal control that we implement embrace this afternoon from two to three wisdom when that kind of technology, the one that survival finding so sit down to the detail on how to do a payroll and then so segment. 180 00:27:03.300 --> 00:27:11.010 WLWV Board Room: I just share with this consultant about the activity and a step back out here, reflect on kindle. 181 00:27:12.180 --> 00:27:24.510 WLWV Board Room: The process and see say there's nothing we can do this one, because we don't set up the new home said there's no way and we can play a fake employee and paid for. 182 00:27:25.500 --> 00:27:37.050 WLWV Board Room: And we can always, you know as as the session state place the orders and the client personality can always update our documentation, we can move things around and the funding would come off with. 183 00:27:38.460 --> 00:27:42.330 WLWV Board Room: I would have to go to war to get into the letter and sign it without that will. 184 00:27:43.350 --> 00:27:49.830 WLWV Board Room: Be wait till he gets back, yes, but again it's only here for informational purposes either wasn't found as apply thing. 185 00:27:50.970 --> 00:27:56.970 WLWV Board Room: The third one actually stems from a couple years ago our progression went through a renaissance where. 186 00:27:57.570 --> 00:28:07.620 WLWV Board Room: They finally realized everything was going digital and everything's technological and they told firms do a lot of documentation about the technology that your clients, you said, make sure. 187 00:28:08.790 --> 00:28:15.930 WLWV Board Room: That they're using it effectively and that things aren't getting through loopholes, because only one person knows how to use the system that sort of thing. 188 00:28:16.170 --> 00:28:24.210 WLWV Board Room: So the partners at my firm just came up with a list of things that the order the audit team should look for when they go out to a client it may seem like. 189 00:28:24.450 --> 00:28:33.480 WLWV Board Room: one item kind of out of left field basically it just means that our team found everything on that list with in place and everything was fine except for one item, so it looks like. 190 00:28:35.880 --> 00:28:51.480 WLWV Board Room: The partners suggested that there be enhanced quality pathway passwords they should have you know the length and numbers and letters, the special characters do something there's another one where they change them on a frequently rotating basis and. 191 00:28:53.100 --> 00:29:01.980 WLWV Board Room: Greg and his team can work with the business office to see if there's any I know, everybody uses different software and there may not be something she can we can change but there's other. 192 00:29:02.220 --> 00:29:18.720 WLWV Board Room: Things that can be implemented and then again, our first year with you guys want to come in, if it's becoming redundant, year after year and it's individual nothing can be done it doesn't have to stay there, where they should go okay go ahead, no go ahead, I can wait, so our. 193 00:29:20.070 --> 00:29:21.450 Kathy Ludwig: Technology officer. 194 00:29:21.600 --> 00:29:31.710 WLWV Board Room: In a very good job, make sure our system and how hospital changing the law firm and even for our gmail and now we have to now. 195 00:29:33.240 --> 00:29:54.870 WLWV Board Room: You know, when we locked into a new computer it was saying, another quarter cell phone and Internet at this one is the title of technology, information to call a vision that human resource and business office juice in the software and the software and hosted mathematical. 196 00:29:55.920 --> 00:30:02.100 WLWV Board Room: So, ensuring out of open Joe and make the notion thanks gentlemen shamble on so. 197 00:30:02.730 --> 00:30:15.090 WLWV Board Room: It wasn't there and I believe they walk in on the password right now, but because this is back in 2021 so at that time it was and had a password implemented yet. 198 00:30:15.600 --> 00:30:30.990 WLWV Board Room: But because this is not within our domain, so we don't kind of info on this so just this carrying yesterday it's obvious that now inquire what's all day. 199 00:30:31.590 --> 00:30:42.840 WLWV Board Room: And age and for multi factor authentication massively get acquitted a code photo image here our MFA and now in place on an account and. 200 00:30:44.430 --> 00:30:54.000 WLWV Board Room: It also increases the whites or you can wait requirements of God, with an associate manager, so the habit of this bread literally long. 201 00:30:55.050 --> 00:30:59.550 WLWV Board Room: All the things that we're signing in that mode and the passion. 202 00:31:00.780 --> 00:31:18.540 WLWV Board Room: question for you are we mandated or to add cybersecurity for it, or do we just have to have some glasses application like we have an hour I just thought cyber security big deal doesn't have a huge budget like a better talent. 203 00:31:20.280 --> 00:31:29.160 WLWV Board Room: is pretty much the most and i'm not very much Brian understand what we do have a lot of pros is going to be taking cyrus. 204 00:31:30.450 --> 00:31:39.600 WLWV Board Room: Because even the numerator to our guys have water, I think, but there isn't a single checkbox that says yeah you have cyber. 205 00:31:40.530 --> 00:31:51.720 WLWV Board Room: it's an approach that everything that we do to implement with every enables period in the fall so sorry apparently the bowl Expo COM company that does the standard for okay. 206 00:31:54.420 --> 00:32:05.160 WLWV Board Room: And just to give you some context, I mean the one has a number of school district clients and number of them that do the comprehensive financial report this decide. 207 00:32:05.820 --> 00:32:22.620 WLWV Board Room: I he loves to get comments, because he likes to give suggest people like us to help people are getting the hang of their bug, but this is really a small list for the particular version point that doesn't know yet what we look for so, and these are not these are minor so. 208 00:32:23.880 --> 00:32:25.410 WLWV Board Room: I would say did a very good job. 209 00:32:27.090 --> 00:32:36.870 WLWV Board Room: That was my you know I get the financial report and the comprehensive report and all the pieces and the audit file from brad's team so i'm. 210 00:32:37.200 --> 00:32:47.790 WLWV Board Room: reviewer at my level right, if you want to speak about the experience of doing the audience as well, so there's no easy feat, firstly i'd like to give props to. 211 00:32:48.420 --> 00:33:01.260 WLWV Board Room: Watch her love her to use for the business team, they do an outstanding job will be asked for a lot of documentation in order, the size can easily take a year, if not longer. 212 00:33:02.280 --> 00:33:05.070 WLWV Board Room: We did it from start to finish with a little over three months. 213 00:33:06.660 --> 00:33:08.640 WLWV Board Room: Long hours you know long as. 214 00:33:10.110 --> 00:33:14.370 WLWV Board Room: We got it and not there's us and the team is very responsive. 215 00:33:15.570 --> 00:33:17.550 WLWV Board Room: One of the most responsive buys at midnight. 216 00:33:23.520 --> 00:33:23.910 WLWV Board Room: Thank you. 217 00:33:27.810 --> 00:33:28.380 WLWV Board Room: Okay. 218 00:33:30.930 --> 00:33:31.560 questions. 219 00:33:38.070 --> 00:33:39.750 WLWV Board Room: I can address, let me see. 220 00:33:45.000 --> 00:33:54.300 WLWV Board Room: Here it is yes i'm the Managing partner boy drivers, he did send a little note via email, so I might as well, let you know what he said. 221 00:33:56.790 --> 00:33:58.770 WLWV Board Room: I want to thank you for a meeting mistakes. 222 00:34:01.140 --> 00:34:09.300 WLWV Board Room: As I mentioned, I wish I could attend the board meeting, but I will be out of the country on vacation I do want to compliment you and your staff for the work you all did. 223 00:34:09.600 --> 00:34:21.150 WLWV Board Room: A lot it's a very complicated they cover many accounting standards State requirements and federal requirements, the complexity of accounting in the government sector is ever increasing that requires hard work and great effort. 224 00:34:21.570 --> 00:34:28.950 WLWV Board Room: To make certain that your accounting records and financial reporting meet all of the required standards you set the tone for your staff. 225 00:34:29.700 --> 00:34:41.520 WLWV Board Room: and your staff follow your direction and assuring things are done well, I can share that your staff would highly cooperative and knowledgeable about the Japanese and accounting standards, the order went smoothly, but no particular issues. 226 00:34:42.000 --> 00:34:47.400 WLWV Board Room: As you might know we order for school districts that anywhere in the state, so we have a very good lens of comparison. 227 00:34:48.180 --> 00:34:52.410 WLWV Board Room: districts, you can rest assured that your staff are competent and completing their duties. 228 00:34:52.740 --> 00:35:02.640 WLWV Board Room: As I also mentioned, you have a clean opinion letter no State comments no federal comments and excellent reporting job and we also did not issued a management letter congratulations to you all. 229 00:35:03.180 --> 00:35:11.070 WLWV Board Room: You asked if I saw the tk w reported to the district, I did, but I did not review it until after we had completed all of our work. 230 00:35:11.820 --> 00:35:23.130 WLWV Board Room: We simply did not find many of the things that were mentioned in their report several of their comments that they made our standard tests that we assist our clients with during the annual audit, so I did not consider them significant. 231 00:35:25.080 --> 00:35:25.830 WLWV Board Room: Side bash. 232 00:35:27.480 --> 00:35:32.490 WLWV Board Room: Basically, if anyone wants to discuss that that letter, the other firm. 233 00:35:33.630 --> 00:35:42.480 WLWV Board Room: The district did share with us, it wasn't at the beginning of the letter we had our own planning, it did not affect our landing we didn't want it to, but they did. 234 00:35:42.780 --> 00:35:59.580 WLWV Board Room: or try to build on anything they did, but we had it before we finished, so we were able to look at what we found see what they were saying and not see really anything exciting thing and just so you're familiar with how the process goes when you switch auditors. 235 00:36:01.110 --> 00:36:05.040 WLWV Board Room: Your audience last year was done by another firm house or do. 236 00:36:06.450 --> 00:36:17.070 WLWV Board Room: We contact them as before we take over to make sure we ask them why it's changing relationship what were the problems, let us know you'll be fine with us. 237 00:36:17.370 --> 00:36:26.910 WLWV Board Room: They don't have to share everything but there's a standard batch of questions that they're required to respond to to us, I believe the other manager on the engagement wait a second one was. 238 00:36:27.600 --> 00:36:39.090 WLWV Board Room: lovely I believe she sent that to to be you know who sent it back, but also sent it to tk w we did not send it back at that time that we've done this at the beginning, before we started. 239 00:36:39.630 --> 00:36:48.390 WLWV Board Room: According to Roy Rogers he had a phone call with the partner from that families of 10 I believe the name was and. 240 00:36:48.870 --> 00:37:01.020 WLWV Board Room: Ask those kind of standard questions, is there a reason, we should not take on this engagement is there a problem, can you let us know and instead of putting the Roi that that gentleman said no, there was no issue, no reason that. 241 00:37:02.160 --> 00:37:09.540 WLWV Board Room: You would want you away from taking on that job that was roy's responsibility to before we started and he did before we started. 242 00:37:10.560 --> 00:37:15.750 WLWV Board Room: It that's not consistent with what's in the letter newest that's a question for them. 243 00:37:16.860 --> 00:37:21.360 WLWV Board Room: So there are things in that letter that yes, as I was saying there's. 244 00:37:22.740 --> 00:37:33.480 WLWV Board Room: they'll say number was wrong but proposing adjusting entry, which is what we do is orders, as long as the district understands the proposed entry and agrees with it, you may be adjusting entry, it was not. 245 00:37:33.990 --> 00:37:39.930 WLWV Board Room: That they should have had everything we was going to suggest done before we chilled out so stuff like that, I mean. 246 00:37:42.210 --> 00:37:49.020 WLWV Board Room: Be in there, but yeah the rest of the point and that's that's what I can say about this. 247 00:37:50.760 --> 00:37:53.010 WLWV Board Room: So now we open up for question. 248 00:37:56.430 --> 00:38:06.900 WLWV Board Room: I don't have a question, but I caught him, I think that I think I mentioned this in our previous public leading that the tone of the letter didn't make a lot of sense. 249 00:38:08.280 --> 00:38:17.310 WLWV Board Room: And the exit and the amount of the other companies compensation for lack of finishing the work it makes sense to me. 250 00:38:17.820 --> 00:38:23.730 WLWV Board Room: Being in the financial world client would never allow me to walk out the door being fully compensated, not the word. 251 00:38:24.390 --> 00:38:32.670 WLWV Board Room: So I didn't take a lot from me from the letter, other than it being a way to put something in a public document. 252 00:38:33.330 --> 00:38:46.500 WLWV Board Room: To basically cover their own weary and for the lack of competence to finish an audit maybe of this size and I can only take away from him in my This is my own personal view, this is not a view of my peers. 253 00:38:48.060 --> 00:38:56.250 WLWV Board Room: That it felt like your situation where someone bit off more than they can chew and you kind of start swimming. 254 00:38:57.300 --> 00:39:08.520 WLWV Board Room: In the ocean waters and realized why I can't swim as well and I need to turn this thing back over and that's what my takeaway was from I know the public may have taken something different from it. 255 00:39:08.970 --> 00:39:21.420 WLWV Board Room: Because I think that the public sometimes it's always looking for a crack in the dam that there's going to be this big brush to flood the district and and and. 256 00:39:21.870 --> 00:39:28.770 WLWV Board Room: And I think there's always equated to question is the transparency or the honesty of the people had like finance. 257 00:39:29.340 --> 00:39:38.430 WLWV Board Room: Accurate did you see it so often on TV right people watch a lot of TV and so they bring those those opinions and things that they watch on TV. 258 00:39:39.180 --> 00:39:54.360 WLWV Board Room: into our boardroom and sometimes you just need to wait and get all the information and sometimes that information is presented to us for the public in a in a time that we would like, and is it annoying that we're just now getting this of course. 259 00:39:55.620 --> 00:39:57.270 WLWV Board Room: But such as life. 260 00:39:58.290 --> 00:40:12.300 WLWV Board Room: So I want to thank you guys, for your work, I want to thank you for clarifying that and giving us a sense of confidence in DR Hughes and the rest of the staff and it's a big relief, to be honest, so thank you. 261 00:40:14.490 --> 00:40:16.350 WLWV Board Room: So with that. 262 00:40:17.610 --> 00:40:18.090 WLWV Board Room: I did. 263 00:40:19.110 --> 00:40:27.870 WLWV Board Room: reach out to my profile and promoting the Mexican know that our product is now complete so it was a bone a. 264 00:40:29.070 --> 00:40:36.420 WLWV Board Room: centralized place for us and in the process, they lose the audience as well, my mind, that is. 265 00:40:39.270 --> 00:40:39.630 WLWV Board Room: awesome. 266 00:40:42.210 --> 00:40:44.670 WLWV Board Room: This looking around the other board members. 267 00:40:46.020 --> 00:40:52.110 WLWV Board Room: yeah I typically you know we get a report like this it's often and the years hassling. 268 00:40:52.620 --> 00:41:03.330 WLWV Board Room: formal presentation, the board receipts or during the regular meetings so it's a little bit out of the norm thing for us to heaven or session obviously and basically stable knows will be you know all the details about how we ended up here. 269 00:41:04.260 --> 00:41:17.370 WLWV Board Room: But I personally don't have any further questions and improve their reading this little more closely, but I think you laid out, you know the process, I know my long standing reputation for the district years past and. 270 00:41:18.720 --> 00:41:22.050 WLWV Board Room: yeah I think I would just echo what you said director Taylor than. 271 00:41:23.070 --> 00:41:30.120 WLWV Board Room: I did have a lot of questions came up after you know what went down a few months ago, and he gave up you and I, it. 272 00:41:31.050 --> 00:41:41.760 WLWV Board Room: seems to me that the Board has done due diligence with them hire an independent consultant with having additional work sessions and we've really leaned into the work within conditionality and mindfulness and. 273 00:41:43.020 --> 00:41:46.350 WLWV Board Room: doing our job of accountability, you know oversight and. 274 00:41:48.210 --> 00:41:53.820 WLWV Board Room: I feel confident in your abilities and thank you to the business office for. 275 00:41:55.710 --> 00:41:57.390 WLWV Board Room: persevering and. 276 00:41:58.440 --> 00:42:00.180 WLWV Board Room: that's all I have for now. 277 00:42:03.210 --> 00:42:06.120 WLWV Board Room: nails want to say anything or anything. 278 00:42:08.070 --> 00:42:12.630 WLWV Board Room: I think we have not done luckily oh yeah I seen in the dark, to lead with. 279 00:42:14.910 --> 00:42:22.410 Kathy Ludwig: I can reserve my comments until every board member has at least shared, I just wanted to indicate that before we close I did want to make a comment. 280 00:42:23.220 --> 00:42:28.560 WLWV Board Room: And dark like I think you're free to go i'm not seeing anybody else interested in making the jump in. 281 00:42:30.900 --> 00:42:33.150 WLWV Board Room: Oh, I just want to. 282 00:42:34.260 --> 00:42:43.830 WLWV Board Room: express my sincere thank you and appreciation for the job board member and and the leadership team at where we're at my staff. 283 00:42:45.240 --> 00:43:00.120 WLWV Board Room: For continual support and continue believing us, especially for the business and office staff that they work very hard Gerald on this one okay assembled see who's the one that all been saying. 284 00:43:01.200 --> 00:43:11.670 WLWV Board Room: Over and over and certainly you know brad Thank you see what they send us and we never set up the or in the evening name as soon as. 285 00:43:12.840 --> 00:43:25.110 WLWV Board Room: I did to do an hour to staff member and very often in order to stay up until 19 of complaining on the weekend to get it done so with that. 286 00:43:26.190 --> 00:43:38.160 WLWV Board Room: You know, we cannot do our job without your support so for surgery want your position, your support and continue to believe in us it was a very hard and challenging year. 287 00:43:39.450 --> 00:43:54.510 WLWV Board Room: bank wire Niger in love the mission that we go into this year, what they leave me alone because, how do we feel belong with with your with no one around the leaving us and during the difficult time. 288 00:43:55.110 --> 00:44:06.900 WLWV Board Room: Looking at it more members and just continue to believe in us and continue charting our ability to carry out the outstanding work by the effect of that mean. 289 00:44:07.590 --> 00:44:17.010 WLWV Board Room: To us, and then our work, become more meaningful because a lot of times we are working behind the goal we don't see students, we don't see picture. 290 00:44:17.430 --> 00:44:36.300 WLWV Board Room: And a lot of myself did not have the opportunity to see and what but board member, so all the feedback we receive is that you know you've got kicked out there on your audit company and monitor what that dear to your heart so mark last we got damaged. 291 00:44:37.320 --> 00:44:57.840 WLWV Board Room: So so did my thing is important for the boy, and for the puppets to listen to our independent auditors to be same about the result and how they went through and and do the audit and come up with what they came up today, for us, so when that again, thank you all, and thank you, my staff. 292 00:44:59.550 --> 00:45:04.080 WLWV Board Room: And I know you have your hand up and I appreciate what you said about. 293 00:45:05.010 --> 00:45:11.970 WLWV Board Room: You know how you're working really hard and not getting as much feedback and tell you know the letter that we got from DK w was. 294 00:45:12.270 --> 00:45:21.120 WLWV Board Room: So far, out of left field, I had never seen anything like it before, and so it did, I think it gave me with lashes can probably give a lot of people with like what was that you know. 295 00:45:21.840 --> 00:45:30.330 WLWV Board Room: And I just know that a public body and politically Westland Wilson public bodies in general has an extraordinary amount of oversight. 296 00:45:30.960 --> 00:45:41.460 WLWV Board Room: I mean we have systems in place like this in the corporate world, I think we would have way fewer problems we have in our nation, and so you know, the fact that we go through so much. 297 00:45:42.330 --> 00:45:48.600 WLWV Board Room: I just have a lot of trust in the system, and you, your team and the system and all the professions that are in place already. 298 00:45:50.610 --> 00:45:52.770 WLWV Board Room: yeah Dr Ludwig. 299 00:45:55.650 --> 00:46:06.090 Kathy Ludwig: yeah i'd like to just um you know, for the record, and in this public meeting just reiterate some of my comments that I did share when we had our. 300 00:46:06.630 --> 00:46:17.280 Kathy Ludwig: board meeting with our independent consultant dawn staley and at that time, he did go through the letter from DK w and provide. 301 00:46:18.180 --> 00:46:27.780 Kathy Ludwig: perspective to the board regarding its contents and context, and I believe it was very informative and helpful for the board that. 302 00:46:28.140 --> 00:46:42.090 Kathy Ludwig: Items they had mentioned did not rise in his opinion, to the level of being significant deficiencies or material weaknesses as they were stated, also in his interactions with the staff and observation. 303 00:46:43.140 --> 00:46:53.580 Kathy Ludwig: and review of internal controls and processes and our systems did not come to the same conclusion that they did regarding our districts management and their competency. 304 00:46:54.690 --> 00:46:56.550 Kathy Ludwig: And so already, we were. 305 00:46:58.230 --> 00:47:19.110 Kathy Ludwig: Addressing the very damaging nature of the letter from tk w which upon review of it, many of the statements use the phrase, it appears as though or alleges and those kinds of statements can be incredibly harmful it's regrettable that, in the space of time as this. 306 00:47:20.520 --> 00:47:39.150 Kathy Ludwig: Second audit or completed audit was being done that portions of tk w's letter were used, you know, in the public, either in May election comments or to disparage board leadership or the board or to make. 307 00:47:40.320 --> 00:47:52.950 Kathy Ludwig: Very incendiary a summary assumptions about how the district handled finances or bond or funds, which is such a reminder that. 308 00:47:54.240 --> 00:48:00.150 Kathy Ludwig: You know when when letters, such as these are bitten they have ripple effects and can create incredibly damaging. 309 00:48:02.250 --> 00:48:09.300 Kathy Ludwig: Situations for the recipients far beyond, perhaps even the intention of the authors of the letter at that time. 310 00:48:09.900 --> 00:48:33.600 Kathy Ludwig: And I just want to appreciate our business office staff who, in the midst of that held their heads of high they maintained integrity, they worked incredibly hard, under the circumstances, Dr Hughes has been an exceptional leader through all of this, I think the test of leadership is not. 311 00:48:34.920 --> 00:48:49.590 Kathy Ludwig: Scott, you know how you lead with everything's going well, necessarily, but how do you lead when things are out of your control and not going well outside of your control and the way she led through this has been exemplary it speaks to her character and. 312 00:48:50.850 --> 00:48:57.150 Kathy Ludwig: I appreciate Chair can your comment that when this letter arrived, it was so inconsistent. 313 00:48:57.840 --> 00:49:10.470 Kathy Ludwig: And every frank into the tk w letters so inconsistent with what we had been hearing, year after year by our former auditors around the work of our staff, the management of our finances our internal controls. 314 00:49:11.700 --> 00:49:23.160 Kathy Ludwig: And already, we could tell there was something amiss with the letter and yet there, it was, and I appreciate our staff patiently working through them, the process of. 315 00:49:24.450 --> 00:49:43.740 Kathy Ludwig: Addressing things and I appreciate the full team of polly Rogers and company who agreed to take this on brad the hours that your team spent were extraordinary and we know that it meant evenings and weekends time. 316 00:49:44.820 --> 00:49:54.090 Kathy Ludwig: But you came alongside us and we are going to be grateful, we know that the years to come will be a lot easier in terms of time and commitment. 317 00:49:54.870 --> 00:50:05.880 Kathy Ludwig: But what you did on our behalf I want publicly on the record to be noted that it is greatly appreciated and a gift to our Community, one of the comments in the letter. 318 00:50:07.230 --> 00:50:08.670 Kathy Ludwig: That was particularly. 319 00:50:10.500 --> 00:50:11.160 Kathy Ludwig: hurtful. 320 00:50:12.240 --> 00:50:23.040 Kathy Ludwig: was a comment that districts management seem to lack the skills and knowledge and where this comment derived from and it's allegations. 321 00:50:24.780 --> 00:50:42.240 Kathy Ludwig: I just want to know that they're absolutely unfounded previous Auditors did not have this comment in conversations with brad and Michael and Roy Rogers all of them affirmed that our team has incredible talent and commitment and competence and are. 322 00:50:43.680 --> 00:50:55.530 Kathy Ludwig: Equal equally dumbfounded as to where this comment derived from the staff was incredibly responsive with all financial statements, and so I think it's important that there is. 323 00:50:56.970 --> 00:50:58.500 Kathy Ludwig: A reckoning and. 324 00:50:59.910 --> 00:51:16.620 Kathy Ludwig: A public noticing of the work of this staff and that the letter is is tk to newsletter is inconsistent with what this audit company experienced in terms of the staff and their knowledge and competence and skills. 325 00:51:17.790 --> 00:51:31.170 Kathy Ludwig: And even in an informal conversation with Roy Rogers he said, if I could rate you in layman's terms and not auditor terms you get a's and a pluses he said I just you know can't describe it any other simple way, then how exceptional your team has been. 326 00:51:32.160 --> 00:51:44.460 Kathy Ludwig: And so I think, for the record for the Minutes and in this public video, we want to reiterate that this audit company polly Rogers and company, who did a thorough examination. 327 00:51:44.850 --> 00:51:53.280 Kathy Ludwig: of our financial statements of our internal controls of the staffs competency of the responsiveness in the work of the way that we. 328 00:51:54.300 --> 00:52:03.360 Kathy Ludwig: recorded our finances has come out on top it's a clean audit and that exemplary work is being done in our business office. 329 00:52:03.930 --> 00:52:16.950 Kathy Ludwig: So thank you for allowing me the time to make that public statement and to have it formally in record on video in minutes on behalf of the great work of our staff, thank you. 330 00:52:21.480 --> 00:52:36.030 WLWV Board Room: i'm right looking at the board everybody else good Okay, and then that's, the last thing on our agenda, there are some dates there that we can just add to our calendar. 331 00:52:38.670 --> 00:52:39.330 WLWV Board Room: quarter. 332 00:52:41.100 --> 00:52:45.060 WLWV Board Room: During the meeting and we're going to go forever all right means the darn. 333 00:52:46.890 --> 00:52:47.070 WLWV Board Room: thing.