WEBVTT 1 00:00:00.000 --> 00:00:02.220 Kelly Douglas: Ludwig Okay, here we go. 2 00:00:02.340 --> 00:00:02.700 Kelly Douglas: He has a. 3 00:00:04.020 --> 00:00:05.370 Chelsea King: meeting is open. 4 00:00:08.670 --> 00:00:10.019 Kelly Douglas: i'll call i'll call the wrong. 5 00:00:10.889 --> 00:00:12.630 Kirsten Wyatt (she/her): way here. 6 00:00:13.170 --> 00:00:14.070 Kelly Douglas: Chelsea king. 7 00:00:14.370 --> 00:00:16.560 Kelly Douglas: Here Christie Thompson. 8 00:00:16.949 --> 00:00:18.690 Kelly Douglas: Here, thank you. 9 00:00:19.500 --> 00:00:23.640 Chelsea King: All right, great Thank you yeah, thank you to my fellow board members for. 10 00:00:24.180 --> 00:00:24.930 Chelsea King: short notice. 11 00:00:26.070 --> 00:00:30.870 Chelsea King: I think, as it started ludwig's I hand it over to you for introduction. 12 00:00:31.920 --> 00:00:40.800 Kathy Ludwig: And that's fine i'm going to go ahead and pass it over to our chief of operations, Mr patent mcgough who will be leading us through the one item on the agenda today. 13 00:00:42.480 --> 00:00:49.560 Pat McGough: I conducted lockwood Thank you all for being so flexible and taking this on such short notice. 14 00:00:50.700 --> 00:01:03.090 Pat McGough: Obviously, if this wasn't an important topic we wouldn't have asked, but we are before he is a resolution to suspend board policy. 15 00:01:04.530 --> 00:01:07.530 Pat McGough: DJ under the. 16 00:01:10.050 --> 00:01:21.390 Pat McGough: Rules of policy be FF suspension of policies, and this is directly related to purchasing policies on as everyone is aware of the current. 17 00:01:22.530 --> 00:01:31.890 Pat McGough: coven safety guidelines advise the use of outdoor seating settings for eating and or conducting classroom i'm. 18 00:01:32.970 --> 00:01:46.500 Pat McGough: Conducting classes and that will require the district, to make a purchase that exceeds the limits specified and or else and under board policy of $150,000. 19 00:01:48.030 --> 00:02:04.020 Pat McGough: Due to the tight time constraints of trying to prepare, both large event tans and enough picnic tables to distributed across the entire district. 20 00:02:04.860 --> 00:02:16.530 Pat McGough: Using the policies that are that are prescribed in law will exceed the timeline we have available, we simply can't buy things fast enough. 21 00:02:17.490 --> 00:02:34.800 Pat McGough: If we have to go through a full rfp process, so we are in this instance, as the process will take longer than we have we are looking to in this resolution, suspend. 22 00:02:36.060 --> 00:02:41.430 Pat McGough: Foreign policy, DJ for district purchasing and i'm happy to answer any questions. 23 00:02:47.760 --> 00:02:55.890 Chelsea King: Alright, thank you, Pat i'm just i'm sitting with the information, a little bit here and taking in what you said in the memo and. 24 00:02:57.510 --> 00:03:04.500 Chelsea King: Checking in with my fellow board members to see if folks want to put out emotion or ask questions, I think. 25 00:03:06.090 --> 00:03:09.750 Chelsea King: We could start with emotion and the second, and then have some discussion. 26 00:03:14.130 --> 00:03:26.520 Chelsea King: All move that we pass resolution number 2021 dash oh five the declaration of emergency due to coven 19 suspending policy bfs. 27 00:03:28.050 --> 00:03:28.560 Kirsten Wyatt (she/her): Second. 28 00:03:31.170 --> 00:03:41.970 Kathy Ludwig: chair and i'm going to ask you to amend that emotion and you're going to use policy BF F to suspend policy, DJ. 29 00:03:43.770 --> 00:03:50.250 Chelsea King: That is an important distinction um yes, so I will. 30 00:03:51.360 --> 00:03:58.530 Chelsea King: I would like to amend my emotion that we pass resolution number 2021 dash 05. 31 00:03:59.670 --> 00:04:07.110 Chelsea King: and use policy bfs to suspend policy i'm having a hard time finding it. 32 00:04:08.400 --> 00:04:08.910 Chelsea King: policy. 33 00:04:10.320 --> 00:04:10.860 Pat McGough: ej. 34 00:04:11.160 --> 00:04:12.360 Chelsea King: ej okay. 35 00:04:13.020 --> 00:04:14.490 Pat McGough: David J. 36 00:04:15.540 --> 00:04:17.820 Chelsea King: haha DJ. 37 00:04:20.040 --> 00:04:20.940 Chelsea King: Did that work. 38 00:04:22.590 --> 00:04:23.460 Chelsea King: As emotion. 39 00:04:25.020 --> 00:04:28.260 Chelsea King: Great and then Director why it has a second. 40 00:04:28.560 --> 00:04:29.070 Kirsten Wyatt (she/her): i'll second. 41 00:04:29.400 --> 00:04:30.570 Chelsea King: Okay, great Thank you. 42 00:04:35.430 --> 00:04:42.060 Chelsea King: yeah I would say, I know we've done this in the past, I think the last time we did this, it had to do with plexiglas. 43 00:04:43.680 --> 00:04:54.240 Chelsea King: So it is definitely something i'm familiar with that moving quickly on these hot purchases is there in high demand makes a lot of sense. 44 00:04:56.310 --> 00:04:59.880 Chelsea King: And i'm seeing here do we have a sense of. 45 00:05:01.380 --> 00:05:04.380 Chelsea King: about how much money will be spent. 46 00:05:05.190 --> 00:05:33.000 Pat McGough: So do we have a quote, that we have procured we actually have gotten three quotes on those but because it is over $150,000 it fell outside of the allowable range for just three quotes and required a full rfp the quote, that we have that we have accepted is approximately 220 $3,000. 47 00:05:34.140 --> 00:05:40.080 Pat McGough: And the picnic tables are approximately another $75,000. 48 00:05:41.700 --> 00:05:49.110 Pat McGough: So the total it will exceed $300,000 when we finally add all of the. 49 00:05:50.220 --> 00:05:54.870 Pat McGough: accessories to the tans and things that we need to make them work. 50 00:05:56.250 --> 00:06:05.400 Pat McGough: Extra straps and sandbags and things that we need to, but the tense themselves, that is, the quote for the tense of the sidewalls. 51 00:06:07.200 --> 00:06:10.140 Christy Thompson: Sharon, can I ask a couple, I just have a couple questions. 52 00:06:10.470 --> 00:06:11.220 Chelsea King: Yes, please. 53 00:06:11.430 --> 00:06:15.090 Christy Thompson: yeah so that was my first question is what kind of how much money but. 54 00:06:15.480 --> 00:06:25.710 Christy Thompson: i'm i'm wondering if you can speak to purchasing tense versus renting because I know, last year we had talked about last spring about possibly renting I think. 55 00:06:26.100 --> 00:06:36.540 Christy Thompson: Instead of purchasing so you can speak to that and then also just speak to how this is going to like what schools were putting this into and how this is accommodating. 56 00:06:37.500 --> 00:06:53.670 Christy Thompson: Our you know where those needs are what different schools they're going to go at and how we're accommodating now i'm assuming now all schools will have outdoor seating or outdoor classrooms is that the idea of doing this. 57 00:06:54.600 --> 00:06:56.880 Pat McGough: Yes, um so. 58 00:06:58.080 --> 00:07:07.050 Pat McGough: In the spring we originally contemplated renting these very sighs tense for our graduation ceremonies. 59 00:07:07.590 --> 00:07:28.110 Pat McGough: Ultimately, we did not, but we had at one time have planned to hold our graduations at each high school, so we went and got actual quotes the quote for rebel for 110 40 feet wide by 60 feet long. 60 00:07:29.910 --> 00:07:49.710 Pat McGough: The monthly rental was $4,468 and 50 cents with 1300 dollars for a one time delivery and setup fee so for the first month, it was over 50 $700 and then 40 $400 afterwards. 61 00:07:50.850 --> 00:08:00.060 Pat McGough: The tasks that we are purchasing with the equivalent size We broke them in half essentially get to 30 by. 62 00:08:01.080 --> 00:08:02.490 Pat McGough: 40 S, as opposed to. 63 00:08:02.490 --> 00:08:04.140 Pat McGough: 140 by 60. 64 00:08:05.610 --> 00:08:15.060 Pat McGough: The total purchase prices approximately $17,000 for the equivalent size or roughly three months worth of rental. 65 00:08:16.650 --> 00:08:29.370 Pat McGough: And as we anticipate using these all year it seemed prudent to make the purchase We believe there will always be a use for these whether we use all. 66 00:08:30.300 --> 00:08:47.190 Pat McGough: I I don't know, but we can anticipate outdoor class space, perhaps a track or a cross country me even outdoor dances I mean there are all kinds of flexible uses for these so it would be an asset into the future. 67 00:08:48.810 --> 00:09:01.440 Pat McGough: We do anticipate distributing these to all primary and middle schools and actually we are holding on the high schools, based on the feedback we've gotten from principles and. 68 00:09:01.890 --> 00:09:12.900 Pat McGough: assistant superintendent Dr Spencer items that we're not sure they're needed yet, but we certainly are flexible enough to put them at the high schools as well. 69 00:09:13.830 --> 00:09:31.350 Pat McGough: But this order is for 26 tenths which gives us two tents at each site, there are some sites that cannot take two towns, they can only there's only enough physical ground space to put in one. 70 00:09:32.370 --> 00:09:47.850 Pat McGough: And so we're trying to be flexible for those schools that have larger lunches we perhaps would put three there and the ones that could only have a single town would give their single tamp so did that help. 71 00:09:47.910 --> 00:09:49.170 Pat McGough: Did that answer your question. 72 00:09:50.280 --> 00:10:05.160 Christy Thompson: Yes, thank you and i'm assuming to it kind of depends on like I think about backman primary they have a very large and are covered area already so i'm assuming we're trying to accommodate those places that don't have such a large. 73 00:10:05.820 --> 00:10:14.700 Pat McGough: While while many of our primary schools do have large undercover areas remember it will rain here and they'll need outdoor recess space and. 74 00:10:15.030 --> 00:10:16.140 Christy Thompson: that's true okay. 75 00:10:17.220 --> 00:10:27.030 Pat McGough: So, even those schools with the large covered playground will likely see towns for outdoor lunches okay. 76 00:10:27.600 --> 00:10:30.000 Christy Thompson: Yes, that Thank you that answered all my questions. 77 00:10:34.860 --> 00:10:38.760 Chelsea King: I just have a couple of questions with director Wyatt did you want to pop in there before I do. 78 00:10:39.990 --> 00:10:54.150 Kirsten Wyatt (she/her): My only question was about the potential future reuse or if there's a resale, but I think you've answered that and I think it sounds like this is something that had been contemplated as part of our capital expenditures in general in the past. 79 00:10:55.200 --> 00:11:07.200 Pat McGough: we've contemplated, this will come from the operating budget but we've contemplated this for some time as conditions for coven have changed and. 80 00:11:08.130 --> 00:11:18.450 Pat McGough: The recommendation came up pretty strongly that if you can provide outdoor dining that would be their recommendation that's when the decision was made that we should do this. 81 00:11:20.700 --> 00:11:21.150 Pat McGough: and 82 00:11:21.240 --> 00:11:29.850 Pat McGough: we'll talk about the resale value of perhaps we might sell half of them, and there would be a market for them um. 83 00:11:30.930 --> 00:11:34.350 Pat McGough: So, but we believe there'll be a US far into the future. 84 00:11:37.320 --> 00:11:44.940 Chelsea King: yeah maybe I will thank you director and and I think my only two questions I have remaining have to do with. 85 00:11:46.740 --> 00:12:02.820 Chelsea King: Like what sort of what changed what happened because so much of the conversation has been around like we have adequate ventilation in our schools and things like that so like why why this why now and then the second question would be around warm. 86 00:12:04.080 --> 00:12:07.860 Chelsea King: So it's one thing to get them all outside it's another thing to keep them warm. 87 00:12:08.730 --> 00:12:22.380 Pat McGough: So I do want to emphasize our facilities can accommodate indoor lunch our ventilation systems are almost state of the art the as a. 88 00:12:23.010 --> 00:12:37.560 Pat McGough: district, on the whole, I think we could probably say that our buildings are as good as any when it comes to the ventilation every building has merv 13 filters. 89 00:12:38.730 --> 00:12:45.870 Pat McGough: For all spaces at the completion of our htc upgrades that are currently in progress. 90 00:12:46.920 --> 00:12:54.360 Pat McGough: And we can accommodate all students indoors but, as the coven. 91 00:12:55.440 --> 00:13:06.450 Pat McGough: conditions have changed around the state, there are many districts that do not cannot meet those guidelines and the. 92 00:13:07.530 --> 00:13:12.090 Pat McGough: O D and Oh, he has made a strong recommendation to all districts. 93 00:13:13.200 --> 00:13:26.250 Pat McGough: We have received a lot of requests from our Community, can we provide the outdoor spaces to those students that choose to do that, and this is in response to that. 94 00:13:27.960 --> 00:13:33.960 Pat McGough: Do we think every student will eat outdoors all the time, oh but we'll have a choice. 95 00:13:39.180 --> 00:13:45.030 Chelsea King: And yeah so there will be a choice it won't be a mandate that all students go outdoors it'll just be more options. 96 00:13:48.270 --> 00:13:54.930 Kathy Ludwig: And this i'm also maybe addresses director why it's wonder about the the usability of these. 97 00:13:55.710 --> 00:14:05.460 Kathy Ludwig: They also become outdoor learning spaces and we do have some classes and teachers who have said when I can get my kids out of the classroom and outside for. 98 00:14:05.970 --> 00:14:20.880 Kathy Ludwig: Time of learning and it's not lunchtime, could we use the picnic tables and the tent and of course that's a preschool to create that schedule and the answer is yes, so it does extend beyond just the eating in terms of the usability of. 99 00:14:21.840 --> 00:14:27.330 Pat McGough: The tape I apologize I forgot the heating question The short answer is, we can't eat them. 100 00:14:28.320 --> 00:14:45.450 Pat McGough: um you know the the propane torch heaters that you may see in a restaurant setting are simply not suitable for a school setting and the only other option is to run electric eat out there and that would be a futile effort. 101 00:14:46.590 --> 00:15:00.690 Pat McGough: It would never provide enough heat to do much more than three feet in front of the heater and it also has a lot of risk to it so Unfortunately there won't be an ability to heat it. 102 00:15:01.710 --> 00:15:09.150 Pat McGough: Up um and it will be one of those decision makers by each school. 103 00:15:09.240 --> 00:15:09.480 Is. 104 00:15:10.530 --> 00:15:11.010 Pat McGough: outside. 105 00:15:14.670 --> 00:15:18.510 Christy Thompson: Well, these chance have downsides or they just the top. 106 00:15:19.320 --> 00:15:21.480 Pat McGough: So under oh ha. 107 00:15:22.770 --> 00:15:33.600 Pat McGough: Guidelines in order for it to be an outdoor classroom or eating space, you can only put sides on two sides, you cannot enclose it. 108 00:15:34.950 --> 00:15:36.870 Pat McGough: And so we have bought. 109 00:15:37.410 --> 00:15:39.300 Pat McGough: or in the we have. 110 00:15:39.390 --> 00:15:54.510 Pat McGough: planned to order enough to enclose it, and that would give the flexibility on wind direction will lift these two sides or remove those two sides and keep the South and the West. 111 00:15:55.980 --> 00:16:11.340 Pat McGough: intact and then, if the wind changes, we can have the north and the east side's to try and at least provide as much windbreak and cover as possible under those rules, but we can't even drop three sides. 112 00:16:23.970 --> 00:16:37.230 Chelsea King: I i'm kind of smiling at myself, because I have, I have more questions I can ask, but I also don't want to belabor the topic I want to be respectful of you know how much time I take asking questions, so I guess i'd like to. 113 00:16:38.610 --> 00:16:45.240 Chelsea King: check in with my other board members and see like what we like further discussion or show we feel good calling the vote. 114 00:16:46.350 --> 00:16:50.220 Chelsea King: yeah okay all right, Mr inglis we please call the vote. 115 00:16:50.940 --> 00:16:53.310 Kelly Douglas: In queue Kirsten why. 116 00:16:54.150 --> 00:16:56.550 Kelly Douglas: I Christie Thompson. 117 00:16:57.180 --> 00:16:57.570 hi. 118 00:16:58.590 --> 00:16:59.550 Kelly Douglas: Chelsea king. 119 00:16:59.970 --> 00:17:03.990 Kelly Douglas: I thank you three to zero or corn passes. 120 00:17:05.490 --> 00:17:08.010 Pat McGough: Again, thank you all for making the time. 121 00:17:09.270 --> 00:17:12.840 Pat McGough: This is very important and I appreciate you. 122 00:17:13.860 --> 00:17:15.840 Pat McGough: Getting together in such short notice. 123 00:17:16.740 --> 00:17:32.970 Chelsea King: And I appreciate just listening to the Community, I know we've we've received emails and have had folks asking what's the guidance coming from the state and so um it assuages any concerns I have about cost and that we're meeting those those two needs with this purchase. 124 00:17:33.930 --> 00:17:35.940 Christy Thompson: yeah I just want to piggyback on what chair king. 125 00:17:35.940 --> 00:17:36.930 Christy Thompson: said that um. 126 00:17:37.800 --> 00:17:50.310 Christy Thompson: I actually when I saw that this was the topic of the meeting and I felt like it makes me that we are just what I appreciate of our district is where a district that listens to our Community and. 127 00:17:51.330 --> 00:18:02.520 Christy Thompson: And I know that that has been a concern in our Community, and thank you for acting so quickly, and I feel really good about this purchase as well, and how we might use them in the future. 128 00:18:03.840 --> 00:18:09.690 Christy Thompson: tense for other things, so I feel like our Community Members are going to feel like Okay, they heard they did you know. 129 00:18:10.050 --> 00:18:20.310 Christy Thompson: And again It just shows the level of care and concern, we do have for the welfare and the health of our students that were acting this quickly and putting this together, so thank you. 130 00:18:21.210 --> 00:18:29.100 Pat McGough: I would like to add the timeline there is a manufacturing process and the shipping process these won't appear to me. 131 00:18:30.630 --> 00:18:39.240 Pat McGough: But we will act as quickly as they arrive here so folks are patient know they're on the way they'll see him. 132 00:18:40.440 --> 00:18:40.800 Pat McGough: So. 133 00:18:42.840 --> 00:18:47.130 Christy Thompson: Just Out of curiosity, what is the timeline when are you when is the expectation. 134 00:18:48.180 --> 00:18:50.250 Pat McGough: We expect the first shipment. 135 00:18:50.280 --> 00:18:50.700 Pat McGough: Which. 136 00:18:50.730 --> 00:18:52.200 Pat McGough: is approximately half. 137 00:18:53.250 --> 00:19:00.600 Pat McGough: honor about October 15 and then have another shipment the following week. 138 00:19:01.560 --> 00:19:13.230 Pat McGough: And of course we are assembling them with maintenance personnel and so that'll take some time all by itself, we should miss a beat by the time we get the last one. 139 00:19:13.800 --> 00:19:24.630 Pat McGough: Of the first shipment assembled and up the second shipment should be here so we'll be going around identifying the spaces with building principles. 140 00:19:26.130 --> 00:19:31.050 Pat McGough: in getting that all laid out, and as soon as they arrive they'll go up. 141 00:19:32.760 --> 00:19:36.690 Kathy Ludwig: And pat that was for the tense, do you have a time the tables. 142 00:19:37.260 --> 00:19:39.240 Pat McGough: tables are shorter delivery. 143 00:19:39.240 --> 00:19:40.830 Pat McGough: time we actually. 144 00:19:41.010 --> 00:19:53.460 Pat McGough: bought every table that the home depot has 140 of them, they will be here October 8 that will be distributing October 9 was that's a Saturday oh. 145 00:19:54.150 --> 00:20:11.280 Pat McGough: It is a Saturday we may have been distributed on Saturday we'll get them out there and and get them to every site and then, once we get the chance we'll move them inside the talents, but it will provide more outdoor seating immediately. 146 00:20:16.020 --> 00:20:20.070 Chelsea King: Okay, thank you, their meeting is adjourned. 147 00:20:20.700 --> 00:20:22.260 Pat McGough: Thank you all very much have a good. 148 00:20:22.260 --> 00:20:23.760 Chelsea King: weekend guys.