One Student Domain

We are planning an important update to our student email system and password requirements to improve security, streamline communication, and ensure compliance with cybersecurity standards.

 

What’s Changing?

1. Unified Student Email Domain
   • Currently, student email addresses vary by school domain. We will move to a single domain:
     [lastname][first initial][second letter of first name if needed][grad year]@stu.wlwv.k12.or.us
   • Example: smithjo27@stu.wlwv.k12.or.us
   • Why include the graduation year?
     Adding the grad year helps avoid collisions when combining all students from multiple schools into one domain.
2. Why This Change?
   • Prevents Account Reuse: Stops students from inheriting siblings’ online curriculum accounts, as many platforms use email as a unique identifier.
   • Consistency Across Grades: Students will keep the same email throughout their time in the district, rather than changing addresses when moving to middle or high school.
   • Smooth Transition: Students will receive their new email address in advance. Their old email will remain as an alias for continued communication.

 

Password Policy Updates

• Grades 6–12:
  • Students will set their own password (minimum 8 characters with strong password enforcement).
  • Passwords will not expire unless compromised.
  • Students will be asked to update passwords during this school year, with reminders sent.
  • A mandatory password change will occur near the start of the 2026–2027 school year (end of second week).
• Grades K–5:
  • Students will use Clever Badges for Chromebook login.
  • Kindergarten and many 1st/2nd graders already use this system.
  • 4th and 5th graders will set a 6-digit PIN for added security.

 

Why This Matters

• Enhances account security for all students.
• Meets cybersecurity insurance requirements.
• Reduces confusion and administrative overhead.