• About the utility:
    This utility will allow teachers to do 4 things on client based computers:

    1. create directories (folders) in all of their students’ home drives (h: drives)
    2. distribute files into all of their students’ home drives
    3. collect files from all of their students’ home drives
    4. delete files from all of their students’ home drives

     It will not work on cloud based computers including most teacher laptops. See your IT for a cloud based solution.

    Starting the utility:
    You should have a shortcut on your desktop. You can add a shortcut to your desktop, or go to Programs->Teacher Programs->File Management. (To make a shortcut, use the copy that is in the Teacher Common Drive.)
     

    Create Directories:
    T    his option will create folders in your students’ home drives.

    • Click “Create Directories”.
    • Choose which class you want to use. Click OK.
    • You will be shown a list of all of the students in that class. By default, all of the students will be selected. You can over-ride this by selecting or de-selecting certain students. If you want these folders placed in students g: drive (web folders), you can check the box at the bottom of the window. When finished, click OK.
    • Type in the name of the folder you want to create. If you want to create a folder that is inside of another folder, type a forward slash (\) between the names.
    • Done!
       

    Distribute Files:
    This option will copy a file and place it in all of your students’ home drives.

    • Click “Distribute Files”
    • Choose which class you want to use. Click OK.
    • You will be shown a list of all of the students in that class. By default, all of the students will be selected. You can over-ride this by selecting or de-selecting certain students. If you want the file(s) placed in students g: drive (web folders), you can check the box at the bottom of the window. When finished, click OK.
    • Select the file you want to distribute. If you want to choose more than one file, you can, as long as all of the files are in the same folder. When finished, click Open.
    • If you want the file placed just in the h: drive, click OK. Instead, if you want the file placed within a folder, type in the name of the folder in this window. If it’s a folder inside a folder, be sure to put a forward slash (\) between the names. (Be sure that you spell everything EXACTLY correct.) Click OK.
    • Done!
       

    Collect Files:
    This option will allow you to collect a particular file from all of your students. This can be used when you have given all students some file, asked them to do something to it, and now you want to collect it.

    • Click “Collect Files”
    • Choose which class you want to use. Click OK.
    • You will be shown a list of all of the students in that class. By default, all of the students will be selected. You can over-ride this by selecting or de-selecting certain students. If you want the file(s) placed in students g: drive (web folders), you can check the box at the bottom of the window. When finished, click OK.
    • If the file was placed in a folder, you need to type in the name of the folder and then a forward slash (\).
    • Type in the name of the file. This has to be EXACTLY correct. (For example, be sure that the .doc is added for a word file, .ppt is added for Powerpoint, etc.)
    • Click OK.
    • Choose where you want the files to be placed. You can create a new folder for this.
    • Click OK.
    • When finished, all of the files will be assigned the name of the student, and they will be placed in the folder that you have chosen.
    • Done!
       

    Delete Files:
    This is mostly used when you have distributed the wrong file to students. Regardless, this will delete a file from all of your students.

    • Click “Delete Files.”
    • Choose which class you want to use. Click OK.
    • If the file was placed in a folder, you need to type in the name of the folder and then a forward slash (\).
    • Type in the name of the file. This has to be EXACTLY correct. (For example, be sure that the .doc is added for a word file, .ppt is added for Powerpoint, etc.)
    • Click OK.
    • Done!