• GroupWise is the email program used in this school.

    Email is something that you need to check at least once a day.

    Your email:
    Your email address is your Novell login name with the address @wlwv.k12.or.us. So, John Doe’s email would be DoeJ@wlwv.k12.or.us .

    Launching:
    If there is a desktop shortcut, you can use that.
    Otherwise, use the following path: Start-> Programs-> Teacher Programs-> GroupWise

    You can make a desktop shortcut by opening up your home drive (h:/), open up “Programs”, open up “Teacher Programs”, open up “GroupWise”, right-click on “GroupWise” and choose “Send to -> Desktop”.

    Reading email
    Simply double-click on any email that you want to read.

    Opening attachments:
    If there are any attachments, they will be listed in a box at the bottom of the window.
    If you click on it once, you will get a preview of the item.
    If you double-click on the attachment, it should open up using the intended program (e.g. Word, Excel, etc.)
    If that doesn’t work, right click on the attachment, and select “Open with” then choose the appropriate program.

    Storing emails in folders:
    It’s a good idea to store your emails in folders to keep your window organized. You can create folders for class periods, subject area groups, etc.

    • Click “File” on the menu bar
    • Select “New”->”Folder”.
    • Select “Next”
    • Type in a name for the folder
    • You can select where on your list of folders you want it to be by clicking “Up” or “Down”
    • Click “Next”
    • Click “Done”

    You can now drag any emails you want into any folder for storage.

    Writing and sending emails:
    To write a new email, you can click on the “New Mail” icon under the menu bar.

    Once you start typing the recipient’s address, GroupWise should complete the name for you. If you want to send it to more than one person, use the “enter” key in between email addresses.

    If you want to send the email to a distribution list, you can either type in the name or click on the “Address” icon at the top of the window. There are a number of distribution lists for the school, like “IWMS all staff,” “IWMS 6th grade team,” “IWMS math teachers”, etc.

    Adding email addresses to your address book:
    If there are non-district email addresses that you don’t want to have to type in all the time (parents, family, friends), you can add them to your address book.

    • Click on the Address book icon.
    • On the left hand side, you will see a list of your current address books. (Should be Novell GroupWise & Frequent Contacts.) You will need to create a personal address book, so click File->New Book. Type in the name you want.
    • Now your new book should be added to the list of Address books. If you highlight the book, click the “New” icon in the taskbar. Select “Contact” and type in the information.

    If you want to create a distribution list (like of all the parents in period 1), you can click the “New” icon in the taskbar. Select “Group”. Type in the name of the group. To add emails, click “Members.” Then highlight the different emails you want in that email group.

     

    Archive
    You really don’t want to keep lots of old emails on the server. It’s good to have them archived onto your home drive, because the server emails get cleaned out every now and then.

    You can either manually archive your emails, or have GroupWise archive them automatically.

    Either way, you need to create an archive folder.

     

    Creating an archive folder:

    • On the toolbar, select Tools->Options
    • Click on “Environment”
    • Choose the 3rd tab that says “File Location”
    • The top row says Archive Directory. If there is a file name written into the top white box, you already have an archive folder.
    • If not, click on the folder icon to the right of the top white box.
    • Open up My Computer, and open up your Home Drive.
    • Click “New folder”.
    • Name it “Archive.” Click OK.
    • If it now says “Archive” in the top white box, you are set.
    • If it doesn’t, click on the folder icon again.
    • Open up My Computer, and open up your Home Drive.
    • Click on your new folder named “Archive”
       

    Setting up for automatically archiving emails

    • On the toolbar, select Tools->Options
    • Click on “Environment”
    • Choose the 4th tab that says “Cleanup”
    • In the upper left-hand side of the window, it says “Mail and Phone”.
    • Under that, you have 3 choices: manually archive & delete, auto delete, and auto archive.

    I have mine set to automatically archive after “60” days. (I don’t have auto delete.)

     

    How to manually archive
    Right-click on any email and select “Move to archive”
     

    To view your archived emails

    • On the left-hand side of the screen, above the list of folders, there should be a gray box that has “Archive” written in it.
    • Click on “Online” and select “Archive”
    • To go back to regular view, click “Archive” and select your name.
       

    How to sign up to use computers/porches on GroupWise

    • On the left-hand side of the screen, above the list of folders, there should be a gray box that has “Online” written in it.
    • Click on “Online” and select “Proxy”
    • Then choose the computer area that you want to reserve.
       

    Email Etiquette

    1) Don’t type in ALL CAPS – it seems like you are yelling

    2) Reply = send your message back only to the person who sent it

    Reply All = send your message back to the person who sent it AND everyone else who also received the first message

    Forward = send the message you received on to someone else

    3) When you reply back, keep the original message, or at least the main part of it.

    4) When you reply back, put your response at the top of the message.

    5) Be careful of sarcasm or funny statements in email. People can’t see your face when you are trying to be funny. You can always add a smiley face at the end so people know were not being serious :)

    6) Never open an attachment you were not expecting, even from people that you know. That is how viruses get spread. You can always email the person back to be sure it was really from them, not sent by some virus. (Viruses can do that!)

    7) Use your school email ONLY for appropriate use. Remember that ALL of your email is recorded by our main server, and all of the email you send and receive is checked for appropriate language. You will lose computer privileges for inappropriate use.

    8) NEVER use your school email address for buying something online. Not only is that against school rules, but that is how you start receiving spam (junk email).