Due to budget reductions and staffing shortages, the West Linn-Wilsonville School District will be unable to offer the same level of facility rental availability during the 2025-26 school year. While the district will work to provide as much facility rental space as it can, sharing this information now will allow for community groups to plan accordingly. 

Limited Facility Rental Availability in 2025-26

The district’s operations department has limited staffing as of July 1, which will require the school district to close certain buildings to outside rental groups starting this school year (2025-26). This is necessary to ensure that schools remain clean and functional for school and that staff can reliably be available for approved rentals at other buildings. School-sponsored teams and groups will continue to be prioritized for facilities rentals. 

Starting Aug. 1, four schools will not be available for indoor rentals. Outdoor spaces will still be made available. Groups are encouraged to check the district website and facility rental system for available space. The buildings that will be closed to indoor rentals are:

• Cedaroak Park Primary
• Trillium Creek Primary
• Lowrie Primary
• Boeckman Creek Primary

We understand there is high demand for facility space across the school district. Please know that our community services and operations staff remain committed to providing as much availability as possible for the community. We will work with community groups as much as possible to find space as needed.

New Rental System (Facilitron) Beginning in August, 2025

Due to a reduction in staffing in the Community Services Department, and in an effort to provide the best experience possible for WLWV residents and rental groups, the district will transition to a new facility rental system starting in August called Facilitron. This rental system will allow community groups to easily see available spaces in the district and make reservations as needed. This new system is expected to expedite the rental process for community groups and better optimize the use of available space across West Linn-Wilsonville facilities. Information about Facilitron, including directions for reserving facility space, will be available on the Community Services website in the coming weeks. Community groups can continue using FMX for reservations in the meantime.

Thank you for your attention to these updates and for your understanding and partnership.

Category 2 Roster Requirements

League rosters are required for all Category 2 youth sports organizations. If a group has a minimum of 60% of in-district members on their League roster then they will qualify as Category 2. If they have fewer than 60% in-district members, then the group will qualify for a Category 3. All groups will need to submit league rosters annually to maintain C2 status. This process is in alignment with school districts and cities across the Portland-Metro area, and has been enacted to better prioritize field and facility space for local residents. We appreciate your cooperation as we live into this new requirement. You can review Category Prioritization Breakdown on the Community Services website.