Notification of Leave

  • How Much Notice Must Employees Give Before Taking Leave?

     
    For planned (foreseeable) leaves please notify Human Resources and submit the necessary paperwork at least 30 days prior to your leave.
     
    For emergency or unforeseeable circumstances please notify Human Resources and complete the paperwork within three days.
     
     

    Nature of Leave

    OFLA Notice Required by Employee

    FMLA Notice Required by Employee

    Foreseeable Leave Employers may require up to 30 days advance written notice.  Employee must follow employer's policy. An employee must provide the employer at least 30 days advance notice before FMLA leave is to begin if the need for the leave is foreseeable based on an expected birth, placement for adoption or foster care, planned medical treatment for a serious health condition of the employee or of a family member, or the planned medical treatment for a serious injury or illness of a covered service member.
    Foreseeable Leave Less Than 30 Days in Advance If 30 days notice is not possible, employees must give as much notice as is practicable.  Any written notice requirements should be flexible. The employee must give notice as soon as practicable considering circumstances - within one or two business days of when the need for leave is known.  The determination of when is practicable must take into account individual facts and circumstances. 
    Unforeseeable or Emergency Situations Employees are required to give oral or written notice within 24 hours before or after starting leave.  Employer may require written notice within three days after the employee's return to work.  It should generally be practicable for the employee to provide notice of unforeseeable leave within the time prescribed by the employer's usual and customary notice requirements applicable to such leave.
    Consequence for Failure to Give Timely Notice of Foreseeable Leave Employers may reduce employee leave by up to three weeks or take disciplinary action consistent with the employer's policy Employers may delay coverage until up to 30 days after notice was received.
      OAR 839-009-0250 29 CFR §825.302-.304